1.  Format and signing of proposal

 The proposal shall be typed or written in indelible ink and shall be signed by the proponent or a person or persons duly authorized to bind the proponent to the contract. The latter authorization shall be indicated by written power-of-attorney accompanying the proposal. 

  A proposal shall contain no interlineations, erasures, or overwriting except as necessary to correct errors made by the proponent, in which case such corrections shall be initialled by the person or persons signing the proposal.

1.   Award

14.1 Award will be made to the responsible and responsive proponent with the highest evaluated proposal following negotiation of an acceptable contract. UNWOMEN reserves the right to conduct negotiations with the proponent regarding the contents of their proposal. The award will be in effect only after acceptance by the selected proponent of the terms and conditions and the terms of reference. The agreement will reflect the name of the proponent whose financials were provided in response to this CFP.  Upon execution of agreement UNWOMEN will promptly notify the unsuccessful proponents.

 

       14.2 The selected proponent is expected to commence providing services as of the date and time stipulated in this CFP.

 

14.3 The award will be for an agreement with an original term of One year with the option to renew under the same terms and conditions for an additional period or periods as indicated by UNWOMEN.
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Section 4: UN Women Terms of Reference

 

1.  Introduction

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women is mandated by the UN Security Council to support UN system-wide coordination on women, peace and security, and to this end UN Women has been working with governments, UN partners and civil society throughout the region to support women’s participation and influence at all levels of decision-making to prevent and resolve conflicts. UN Women has worked closely, and continues to work, with a number of governments in the region to develop their national action plans on UN SCr 1325 and its subsequent resolutions. Complementing this is work with national actors to support women’s engagement in peace-making, peacekeeping, recovery and prevention of violent extremism (PVE) throughout the region.

UN Women is implementing a regional project in North Africa to build an evidence base around issues of preventing violent extremism, gender equality and masculinity across North Africa and increase awareness on gender specific issues related to violent extremism.

Reporting to the Head of the UN Women Tunisia and Libya country office and in close collaboration with the Programme Manager at the Regional Office, the Programme Analyst will support the effective management and implementation of this programme at the national level in Tunisia and Libya. S/he will guide and facilitate the delivery of the UN Women programme by monitoring results achieved during implementation and ensuring appropriate application of systems and procedures and develops enhancements if necessary. She/he works in close collaboration with the programme and operations team, Government officials and civil society ensuring successful UN Women programme implementation

 

With respect to Tunisia program, UN Women is focusing on advocacy and outreach support and is calling for projects with non-profit organizations to strengthen women’s advocacy capacity and leadership in promoting a culture of peace and an approach to preventing gender-sensitive on prevention of violent extremism (PVE).

 

1.  Description of required services/results

 

The interventions expected from the partner of execution join the national priorities of Tunisia regarding prevention of the violent extremism as well as the work plan of UN Women. 

The proposed projects will aim at strengthening the capacities of advocacy on the role and the leadership of the women for the mobilization and the promotion of the public politics and the culture of the peace with gender sensitive approach.

The objective is to create and run national advocacy activities with partners and actors committed in the advocacy within the framework of Security Council Resolutions 1325 and 2242. This dynamic will allow to create synergies between the already existing initiatives and to build a common and coherent approach for the advocacy.

The national alliance created can serve as a platform for the dissemination of knowledge, for exchange and for dialogue, while identifying the political mechanisms to be able to influence them better. It will also facilitate the exchange and dialogue between different actors in Tunisia.

 

The proposed intervention areas will therefore include:

• Outreach and capacity building,
• Networking and knowledge sharing support;
• The development of a joint action plan on gender issues/and the prevention of violent extremism;
• Sharing of gender-sensitive information (studies, research) through the communication channels and networks of the different partners.

 

Organizations applying to the Call for Proposals can submit proposals targeting only one or more intervention areas listed above in a single proposal. Organizations can submit more than one proposal. More than one award may be granted per organization.

 

In all cases, budgets of the proposals (submitted in local currency) cannot exceed the maximum amount set for this call, USD 60.000.

 

Institutional Arrangement

 

The selected organization(s) will sign a Project Cooperation Agreement (PCA) with UN Women. A competitive selection process will take place to identify the potential partners. The organization will be selected only if it has proven capacity to deliver the proposed outputs/activities. The organization’s capacity will be assessed by UN Women as per UN Women’s policy and procedures.

 

Reporting

 

The selected partner will work closely with UN Women during programme implementation and will provide quarterly narrative and financial reports in line with UN Women guidelines and requirements.

 

1.  Timeframe:  1 April 2019 – 30 September 2019 (MAX)

 

1.  Competencies:

 

In the selection of partners, the following competencies will be considered:

1. Soundness of technical competency described in the approach to the outcome/outputs as described in the Terms of Reference for the Call for Proposals.
2. Capacity to deliver expected results: governance and management competency, and financial and administrative competency.
3. Relevance of the mandate and the role of the organization to implement expected results and to contribute to the sustainability of said results.

 

 

 

 

 

 

 

 

 

 

Annex B2-1

 

Call for proposal

Description: Advocacy and leadership of women for the promotion of a culture of peace

CFP No. CFP/TUN/UNW/2019/1

 

 

Proposal/no proposal confirmation form

 

If after assessing this opportunity, you have made the determination not to submit your proposal we would appreciate if you could return this form indicating your reasons for non-participation.

                                                                

 

 

Date:

 

To:

UNWOMEN

 

 

 

Email:

From:

 

 

 

 

 

 

 

 

 

Subject

 

__________________________________

YES, we intend to submit an offer.

 

NO, we are unable to submit a proposal in response to the above-mentioned Call for Proposal due to the reason(s) listed below:

( )               The requested products are not within our range of services

( )               We are unable to submit a competitive proposal for the requested services at the moment

( )               We cannot meet the requested terms of reference

( )               Your CFP is too complicated

( )               Insufficient time is allowed to prepare a proposal

( )               We cannot meet the delivery requirements

( )               We cannot adhere to your terms and conditions (please specify: payment terms, request for performance security, etc.)

( )               Other (please provide reasons)__________________________

                   ________________________________________________________

( )               We would like to receive future CFPs for this type of services

( )               We don’t want to receive CFPs for this type of services

 

If UNWOMEN has questions to the proponent concerning this NO PROPOSAL, UNWOMEN should contact Mr./Ms._________________, phone/email ________________, who will be able to assist.

 

 

 

Annex B2-2

 

Call for proposal

Description of Services: Advocacy and leadership of women for the promotion of a culture of peace

CFP No. CFP/TUN/UNW/2019/1

 

 

Mandatory requirements/pre-qualification criteria

 

Proponents are requested to complete this form and return it as part of their submission. Proponents will receive a pass/fail rating on this section. To be considered, proponents must meet all the mandatory criteria described below. All questions should be answered on this form or an exact duplicate thereof. UN WOMEN reserves the right to verify any information contained in proponent’s response or to request additional information after the proposal is received. Incomplete or inadequate responses, lack of response or misrepresentation in responding to any questions will result in disqualification.

 

Mandatory requirements/pre-qualification criteria

Proponent’s response

1. Confirm that the services being requested are part of the key services that the proponent has been performing as an organization. This must be supported by a list of at least two customer references for which similar service is currently or has been provided by the proponent.

Reference #1:

Reference #2:

 

1. Confirm proponent is duly registered or has the legal basis/mandate as an organization

Yes/No

1. Confirm proponent as an organization has been in operation for at least five (5) years

Yes/No

1. Confirm proponent has a permanent office within the location area.

Yes/No

1. Proponent must agree to a site visit at a customer location in the location or area with a similar scope of work as the one described in this CFP.

Yes/No 

 

1.6   Confirm that proponent has not been the subject of a finding of fraud or any other relevant misconduct following an investigation conducted by UN Women or another United Nations entity.  The Proponent must indicate if it is currently under investigation for fraud or any other relevant misconduct by UN Women or another United Nations entity and provide details of any such investigation

Yes/No 

 

1.7    Confirm that proponent has not been placed on any relevant sanctions list including as a minimum the Consolidated United Nations Security Council Sanctions List(s)

Yes/No 

 

 

 

Annex B2-3

 

Call for proposal

Description of Services: Advocacy and leadership of women for the promotion of a culture of peace

CFP No. CFP/TUN/UNW/2019/1

 

Template for proposal submission

 

Mandatory requirements/pre-qualification criteria

Proponents are requested to complete form Annex B2-1 and return it as part of their submission. Proponents must meet all mandatory requirements/pre-qualification criteria as set out in Annex B. Proponents will receive a pass/fail rating on this section. To be considered, proponents must meet all the mandatory criteria described in Annex B. UN WOMEN reserves the right to verify any information contained in proponent’s response or to request additional information after the proposal is received. Incomplete or inadequate responses, lack of response or misrepresentation in responding to any questions will result in disqualification.

Component 1: Organizational Background and Capacity to implement activities to achieve planned results (max 1.5 pages)

This section should provide an overview with relevant annexes that clearly demonstrate that the proposing organization has the capacity and commitment to implement successfully the proposed activities and produce results. Key elements to be covered in this section include:

1. Nature of the proposing organization – Is it a community-based organization, national or sub-national NGO, research or training institution, etc.? 

2. Overall mission, purpose, and core programmes/services of the organization 

3. Target population groups (women, indigenous peoples, youth, etc.) 

4. Organizational approach (philosophy) - how does the organization deliver its projects, 
e.g., gender-sensitive, rights-based, etc. 

5. Length of existence and relevant experience 

6. Overview of organizational capacity relevant to the proposed engagement with UN 
Women
(e.g., technical, governance and management, and financial and administrative 
management) 


 

Component 2: Expected Results and Indicators (max 1.5 pages)

This section should articulate the proponent’s understanding of the UN Women Terms of Reference (TOR). It should contain a clear and specific statement of what the proposal will accomplish in relation to the UN Women TOR. This should include:

1. The problem statement or challenges to be addressed given the context described in the TOR. 

2. The specific results expected (e.g., outputs) through engagement of the proponent. The expected results are the measurable changes which will have occurred by the end of the planned intervention. Propose specific and measurable indicators which will form the basis for monitoring and evaluation. These indicators will be refined, and will form an important 
part of the agreement between the proposing organization and UNWOMEN. 


Component 3: Description of the Technical Approach and Activities (max 2.5 pages)

This section should describe the technical approach and should be able to show the soundness and adequacy of the proposed approach, what will actually be done to produce the expected results in terms of activities. There should be a clear and direct linkage between the activities and the results at least at the output level. Specific strategies should also be described to support the achievement of results, such as building partnerships, etc.

Activity descriptions should be as specific as necessary, identifying what will be done, who will do it, when it will be done (beginning, duration, completion), and where it will be done. In describing the activities, an indication should be made regarding the organizations and individuals involved in or benefiting from the activity.

This narrative is to be complemented by a tabular presentation that will serve as Implementation Plan, as described in Component 4

Component 4: Implementation Plan (max 1.5 pages)

This section is presented in tabular form and can be attached as an Annex. It should indicate the sequence of all major activities and timeframe (duration). Provide as much detail as necessary. The Implementation Plan should show a logical flow of activities. Please include in the Implementation Plan all required milestone reports and monitoring reviews.

Implementation Plan

Project No:

Project Name:

 

Name of Proponent Organization:

 

Brief description of Project

 

Project Start and End Dates:

 

Brief Description of Specific Results (e.g., Outputs) with corresponding indicators, baselines and targets. Repeat for each result

List the activities necessary to produce the results Indicate who is responsible for each activity

Duration of Activity in Months (or Quarters)

Activity

Responsible

1

2

3

4

5

6

7

8

9

10

11

12

1.1

 

 

 

 

 

 

 

 

 

 

 

 

 

1.2

 

 

 

 

 

 

 

 

 

 

 

 

 

1.3

 

 

 

 

 

 

 

 

 

 

 

 

 

1.4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Monitoring and Evaluation Plan (max. 1 page)

This section should contain an explanation of the plan for monitoring and evaluating the activities, both during its implementation (formative) and at completion (summative). Key elements to be included are:

• How the performance of the activities will be tracked in terms of achievement of the steps and milestones set forth in the Implementation Plan

• How any mid-course correction and adjustment of the design and plans will be facilitated on the basis of feedback received

• How the participation of community members in the monitoring and evaluation processes will be achieved

 

Component 5: Risks to Successful Implementation (1 page)

Identify and list any major risk factors that could result in the activities not producing the expected results. These should include both internal factors (for example, the technology involved fails to work as projected) and external factors (for example, significant currency fluctuations resulting into changes in the economics of the activity). Describe how such risks are to be mitigated.

Include in this section also the key assumptions on which the activity plan is based on. In this case, the assumptions are mostly related to external factors (for example, government environmental policy remaining stable) which are anticipated in planning, and on which the feasibility of the activities depend

Component 6: Results-Based Budget (max. 1.5 pages)

The development and management of a realistic budget is an important part of developing and implementing successful activities. Careful attention to issues of financial management and integrity will enhance the effectiveness and impact. The following important principles should be kept in mind in preparing a project budget:

• Include only costs which directly relate to efficiently carrying out the activities and producing the results which are set forth in the proposal. Other associated costs should be funded from other sources. 

• The budget should be realistic. Find out what planned activities will actually cost, and do not assume that you will be able to make do for less. 

• The budget should include all costs associated with managing and administering the activity. Particularly include the cost of monitoring and evaluation. 

• Indirect costs, or administrative overhead costs, such as staff salaries and office rent are not funded. These therefore should not be part of the funding request. 

• The budget line items are general categories intended to assist in thinking through where money will be spent. If a planned expenditure does not appear to fit in any of the standard line item categories, list the item under other costs, and state what the money is to be used for. 

• The figures contained in the Budget Sheet should agree with those on the proposal header and text. 


 

Result 1 (e.g. Output) Repeat this table for each result.

Expenditure Category

(Examples given below)

First advance   [Local currency]

Second Advance (If applicable) [Local currency]

Total, [local currency]

US$

% Total

1. Personnel

 

 

 

 

 

2. Equipment / Materials

 

 

 

 

 

3. Training / Seminars / Travel Workshops

 

 

 

 

 

4. Contracts

 

 

  

 

 

5. Other costs [1]

 

 

 

 

 

6. Incidentals

 

 

 

 

 

7. Other support requested

 

 

  

 

 

8. Contingency (max. 5%)

 

 

 

 

 

Total Cost for Result 1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annex B2-4

 

Call for proposal

Description of Services: Advocacy and leadership of women for the promotion of a culture of peace

CFP No. CFP/TUN/UNW/2019/1

 

 

Format of resume for proposed staff

 

 

Name of Staff: ____________________________________________________   

 

Title: _______________________________________________

 

Years with NGO: _____________________   Nationality: ____________________

 

 

Education/Qualifications: (Summarize college/university and other specialized education of staff member, giving names of schools, dates attended and degrees-professional qualifications obtained).

 

Employment Record/Experience

 

(Starting with present position, list in reverse order, every employment held.  List all positions held by staff member since graduation, giving dates, names of employing organization, title of position held and location of employment.  For experience in last five years, detail the type of activities performed, degree of responsibilities, location of assignments and any other information or professional experience considered pertinent for this assignment).

 

References

 

Provide names and addresses for two (2) references.

 

 

 

Annex B2-5

 

Call for proposal

Description of Services: Advocacy and leadership of women for the promotion of a culture of peace

CFP No. CFP/TUN/UNW/2019/1

 

 

Capacity Assessment Document Checklist

For Potential Implementing Partners/Responsible Parties

 

Governance, Management and Technical

Document

Mandatory / Optional

Yes / No

Legal registration

Mandatory

 

Rules of Governance / Statues of the organization

Mandatory

 

Organigram of the organization

Mandatory

 

List of Key management

Mandatory

 

CVs of Key Staff proposed for the engagement with UN Women

Mandatory

 

Anti-Fraud Policy Framework

Mandatory

 

 

Administration and Finance

Document

Mandatory / Optional

Yes / No

Administrative and Financial Rules of the organization

Mandatory

 

Internal Control Framework  

Mandatory

 

Audited Statements of last 3 years

Mandatory

 

List of Banks

Name of External Auditors

 

Procurement

Document

Mandatory / Optional

Yes / No

Procurement Manual

Mandatory

 

Procurement Code of Conduct

List of main suppliers / vendors

Client Relationship

Document

Mandatory / Optional

Yes / No

List of main clients / donors

Mandatory

 

Two references

Mandatory

 

Past reports to clients / donors for last 3 years