Health is a state of complete physical, mental and social well-being and not merely the absence of disease or infirmity.
The World Health Organization (WHO) is a specialized United Nations agency with a constitutional mandate as the “Directing and Coordinating authority on international health work”. Procurement is a critical function in support of the effective discharge of WHO mandate. In order to fulfill its mandate and achieve its vision WHO must procure a significant volume of goods and services. As a public organization entrusted with donor funds and committed to supporting developing economies, the objective of procurement activities within the WHO is the timely acquisition of goods and services while addressing the following guiding principles:
- Best Value for Money:
- Fairness, Integrity, Transparency and Equal Treatment:
- Effective Competition
- Interest of WHO:
- Environmental Concerns:
In order to promote transparency of the procurement process and accountability, WHO expects its providers to adhere to the principles, and meet the standards, set forth in the
UN Supplier Code of Conduct.
What We Buy
On average, WHO buys approximately USD 1 billion worth of goods and services every year to maintain operations in the field and to react to upcoming and recurring demands. While the needs vary, services account for approximately 75% of demand.
Commonly Procured Services:
- International and Local Consultants
- Facilities Rental / Leasing/Maintenance
- Conference Organizing
- Printing, Publishing and Bookbinding Services
- Cargo Transport, Warehousing and Storage
- Project Management
- IT Services
- Evaluation Services
- Technical research activities
- Translation, Editorial, Proofreading services
- Medical services
- National immunization campaign
- Training and Development
Commonly Procured Goods:
- Drugs & Pharmaceuticals
- Diagnostic test kits
- Laboratory Reagents and Chemicals
- Computer Equipment
- Conferencing Equipment
- Hospital Equipment
- Lab Equipment and Consumables
- Life Science Instruments
- Motor Vehicles
- Computer Software, Licensing and Maintenance
- Management Information Systems
- Satellite Communication Equipment
- Office Furniture
- Office Equipment and Consumables
- Security Appliances
How We Buy
WHO buys goods and services from various countries through WHO Headquarter, Regional Offices and different Country Offices in the following six regions;
- AFRO – Regional Office for Africa:
- AMRO - Regional Office for the Americas:
- EMRO - Regional Office for the Eastern Mediterranean:
- EURO - Regional Office for Europe:
- EURO - Regional Office for Europe:
- WPRO - Regional Office for the Western Pacific:
In WHO responsibility for procurement is based on three tier system, which is at Global level, Regional Office level and at the Country Office level. The Major Offices will enter into contracts with vendors, which may be companies or individuals or organizations. The Contract Review Committee (CRC) ensures that procurement undertaken by the WHO Major Offices complies with relevant guidelines, and that procurement risks are properly assessed and mitigated and also finally best value for money and interest of organization is fully achieved.
As a public organization, WHO must strictly adhere to the Organization financial rules and regulations, which mandate that contracts be awarded through a competitive process, obtaining bids through formal tenders or through pre-qualified suppliers for specialized items. To ensure consistency across all Major offices, WHO uses standard templates for bidding documents, available in English and French in some Regions.
WHO procure through recommended suppliers for most of their requirements for goods and services. WHO also procure some products under Pre-Qualification Programme (PQP), main objective of PQP is close cooperation with national regulatory agencies and partner organizations and aims to make quality priority medicines available for the benefit of those in need. This is achieved through its evaluation and inspection activities. Some of the WHO requirements are posted on the United Nations Global Marketplace and WHO procurement website under tender alerts.
Request for Quotation (RFQ)
A Request for Quotation (RFQ) is an informal invitation to submit a quotation, used for goods valued below USD 25,000. Depending on the complexity of the requirement, vendors will be given minimum 7 business days to respond to an RFQ. Prices, and other commercial terms and conditions are requested and award is usually made to the lowest priced and technically acceptable offer.
Invitation to Bids (ITB)
An Invitation to Bid (ITB) is used for two types of solicitation methods in WHO, one is procurement request with estimated value between USD 25,000 to USD 200,000, with this method of solicitation there is no public bid opening. Other is a formal invitation to submit quote for procurement over USD 200,000 with a requirement of public bid opening. ITB is usually associated with requirements that are clearly and concisely defined. Normally price is the sole determinant in making an award. Where all technical criteria are met, an award is made to the lowest evaluated and responsive bidder. Vendors will normally be given 15 business days or more to respond, depending on the complexity of the requirement.
Request for Proposal (RFP)
A Request for Proposal (RFP) is a formal request to submit a proposal usually associated with requirements for services, which cannot be clearly or concisely defined. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost and responsive to WHO. Vendors are normally given 15 business days or more to respond to an RFP.
Qualifications and Eligibility
Make sure vendors are qualified and eligible
WHO is a public organization and as such must diligently follow its financial regulations and rules. All WHO procurement is subject to the relevant policies set forth in the eManual. All WHO Suppliers must abide by the UN Supplier Code of Conduct. Under this framework, all vendors must be qualified, as well as eligible.
While qualification criteria may be further specified to meet the needs of a particular purchase, in general terms all qualified WHO vendors must meet the following commercial criteria:
- Have adequate financial resources to perform the contract or the ability to obtain them;
- Be able to provide audited financial statements for completed fiscal years upon request;
- Be able to comply fully and effectively with WHO General Terms and Conditions of Contract;
- Have the necessary organization, facilities, experience, accounting and operational controls; adequate insurance and technical skills (including, as needed, quality controls, property and production control systems, standards and safety programmes applicable to goods produced or services performed);
- Have a record of satisfactory performance with WHO, when applicable; and
- Have sufficient material and financial resources to meet all existing commercial commitments.
Eligible vendors are qualified vendors that have not been temporarily suspended or debarred by WHO or another UN Agency. For more details regarding suspended vendors, WHO considers vendors included in the UN Security Council Sanction Lists (1267) http://www.un.org/sc/committees/consolidated_list.shtml to be ineligible for their contracts. If you are a consortium, holding or parent company, the entire group must meet these eligibility requirements.
Vendor Registration and Tender Alert Service
All WHO suppliers must abide by the UN Supplier Code of Conduct and comply with WHO General Terms & Conditions.
WHO issues tenders to their pre-qualified vendors for goods and services but occasionally publishes some of its procurement opportunities directly on UNGM and its Procurement website under tender alerts.
WHO also participates in the United Nations Global Marketplace, the common procurement portal of the United Nations. UNGM acts as a single window through which potential suppliers may register to access a global market of over USD 15 billion annually across UN organizations. It allows suppliers to keep current business information available to all UN Organizations as a tool for locating potential suppliers. It also provides online access to all tender opportunities and contract awards published by many UN agencies.
In WHO new suppliers can register their business through In Tend which is WHO electronic tendering portal. For registration you can visit following link to access (In- Tend) supplier portal where you can also find step by step supplier guide to the WHO Electronic Tendering Portal;
In case of any help or technical support is required, please follow this link;
Regional or local suppliers who wish to register can contact respective WHO Regional and Country Offices.
Registering with UNGM
To be listed as a potential supplier in the UNGM, please fill out the Supplier Registration Form. The Supplier Registration Form is the same form used by individual organizations to pre-qualify suppliers and incorporate them into their internal procurement rosters. Registering on UNGM is free of charge.
UNGM Tender Alert Service
UNGM runs a value-added service that allows registered vendors to receive tender alerts every day over email, directly and automatically, tailored to the products and services they have expressed an interest in as soon as they are published. There is an annual fee of USD 250 for this optional service.
For more information, we encourage interested suppliers to register with the United Nations Global Marketplace (UNGM).