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Annual Statistical Report on UN Procurement

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Procurement by UN Organizations
Procurement by Vendor Countries
Procurement by Categories
About the ASR
 

UN Procurement Worldwide

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Full report for download

About the Annual Statistical Report

Introduction

The Annual Statistical Report on United Nations Procurement (ASR) provides an overview of the procurement of the United Nations system in support of its operations, projects and programmes. Procurement includes all acquisition through purchase or lease of real property,

goods or other products (including intellectual property), works or services, as defined by the UN Procurement Practitioner’s Handbook. The report provides a range of information about the categories of goods and services procured by the United Nations system, as well as the countries from which these goods and services were procured.

The 2016 version of the ASR is the 33rd edition of this publication, which was first presented in 1984. It was prepared by the Inter-Agency Procurement Services Office (IAPSO) of the United Nations Development Programme (UNDP) and submitted to the 39th session of the General Assembly. By Resolution 39/220, the General Assembly established a need for regular reporting of this type of information and encouraged organizations of the

United Nations system to participate in this important exercise. Since 2008 the report has been compiled by the United Nations Office for Project Services (UNOPS).

The Report includes statistics on procurement by UN organizations and by supplier/contractor country, including major purchase orders and contracts of United Nations organizations. This year, a new section on collaborative procurement has been incorporated into the report to highlight inter-agency procurement activities.

In the context of the UN’s continued focus on sustainable development, the information conveyed by the ASR is also supplemented by sustainable procurement (SP) indicators. This is the 9th year that such information is reported in the ASR. The reporting framework, providing a baseline on which progress regarding the integration of SP in the UN system can be measured, has been continuously improved each year based on feedback from reporting organizations.

Since 2007, the ASR has examined procurement by UN organizations from suppliers that support the United Nations Global Compact. This section of the report measures procurement by the UN system from suppliers that are United Nations Global Compact (UNGC) participants, and, as such, embrace universal principles in the areas of human rights, labour, environment and anticorruption. The UN system does not give preferential treatment to UNGC signatories, but strongly encourage suppliers to subscribe and support its underpinning principles.

This publication has been produced by UNOPS on behalf of the organizations of the UN system. UNOPS is grateful to UN organizations for their continuous support and contributions that make this publication possible. UNOPS hopes that this report provides useful information on the broad spectrum of procurement by the UN system, and continually strives to improve and refine the report to better meet the expectations and objectives of the UN Member States, donors, the business community and UN organizations.

Methodology

UNOPS relies on participating UN organizations in the compilation and reporting of the statistics. The 2016 report compiles information supplied by 39 United Nations organizations in total, which is an increase from 36 organizations that provided data for the 2015 report. This year, the ASR welcomes the first submissions from the International Organization for Migration (IOM), the United Nations Assistance to the Khmer Rouge Trials (UNAKRT), and the United Nations International Criminal Tribunal for the former Yugoslavia (UNICTY/MICT). IOM is not just new to the ASR but new to the UN System, as resolution 70/263 led to a decision in July 2016 making the organization a related organization of the UN.

The statistical data on procurement of goods and services for operational activities are requested from UN organizations in the form of data on purchase orders raised in 2016. The 2016 ASR uses an online data upload tool, which was deployed last year, to help simplify, optimize, and automate the data collection and compilation process from the data available in the information systems of the participating UN organizations. To facilitate the online submission of data, UNOPS provided templates, together with instructions and guidelines to complete the reporting requirements.

The country data in the category ‘goods’ is based on the country of supplier; the data in the category ‘services’ is based on the country of contractor. Moreover, purchase orders and contracts for services are reported by contract amount and not by expenditures incurred. Due to the technical limitation of the procurement systems in use, many UN organizations cannot report data based on country of origin of goods, or on actual expenditures at the present time.

To enable reporting on categories of goods and services across all UN organizations, the participating organizations are requested to provide procurement data based on the United Nations Standard Products and Services Code (UNSPSC®), or to provide mapping tables of own internal category codes to the corresponding UNSPSC® code. The details available within the individual agency systems vary both between agencies and between different categories within agencies. For some categories you will be able to drill down to the lowest level of UNSPSC (commodity) in the online tables, but not all reported information will be displayed when you apply these filters. When details are not available in the database the purchase will only be reflected at the higher levels of UNSPSC (segment or family). For more details on UNSPSC structure and levels, visit their webpage.

The categorization of countries and territories used in the ASR adhere to those used by the Statistics Division, Department of Economic and Social Affairs. The report uses the following designations: developing countries, countries with economies in transition, developed countries and least developed countries. The designations “developing”, “in transition”, “least developed” and “developed” are intended for statistical convenience and do not express judgment about the stage reached by a particular country or area in the development process. For the online report we use the United Nations Statistics Division list of countries or areas to define the countries, regions and sub-regions displayed. The strict filtering based on this list may cause a few discrepancies compared to previous years printed reports. In particular for the United States of America and the United Kingdom of Great Britain and Northern Ireland, as the online report strictly includes the country totals, while previous years printed reports included American Samoa in the total of United States of America, and Bermuda in the total for United Kingdom of Great Britain and Northern Ireland.  

The UN Annual Statistical Report presents all data in US dollars. Some organizations have their budgets and accounting in currencies other than US dollars thereby necessitating currency conversion using an average annual conversion rate. Due to extreme exchange rate fluctuations, data presented in US dollars may show trends in terms of procurement volume increases or decreases that are the reciprocal of the trend shown by the data in the original currency.

In the past year, a number of UN organizations have completed the implementation of a new enterprise resource planning (ERP) system, named UMOJA, leading to improved capture of procurement data, which consequently affects reported procurement in certain categories. The UN Procurement Division (UNPD) extracted and submitted procurement data on behalf of its affiliate agencies that implemented UMOJA. Each affiliate agency validated their data and is individually represented in the report. The agencies that are using UMOJA are the following: UNPD, the UN Economic Commission for Latin America and the Caribbean (ECLAC), the UN Economic and Social Commission for Asia and the Pacific (ESCAP), the UN Economic and Social Commission for Western Asia (ESCWA), the International Trade Centre (ITC), UNAKRT, UNICTY/MICT, the UN Office at Geneva (UNOG), the UN Office at Nairobi (UNON), and the UN Office at Vienna (UNOV), which as in previous years also includes procurement for the UN Office on Drugs and Crime (UNODC).

Furthermore, IOM was not able to provide vendor country information this year with their current ERP system and, as such, procurement from IOM’s vendor countries are all reported under ‘Unspecified’ country/region/etc.

Finally, in addition to purchase order data, the ASR has in previous years reported the National Implementation Modality (NIM) – a distinct activity of UNDP. Starting with the ASR 2016, the ASR will no longer be including NIM data in the report in order to improve the quality and comparability of the procurement data across all organizations. The impacts of the removal of NIM data in the report can be seen in certain analyses regarding non-developed countries where the NIM was used predominantly, as well as in the unspecified goods and services UNSPSC® categories where in both cases one will notice a drop in volume between 2015 and 2016. It is also important to note that the removal of the NIM data does not mean that UNDP has decreased its procurement volume between 2015 and 2016. In fact, if a comparison is done between the two years of non-NIM engagements, the organization increased its procurement volume by 16.6 per cent in 2016. More information on the NIM can be found in Annex IV in the full pdf.

Contact info

ASR Team

Brian Chalk – Team Lead

Felicia Numhauser – Project Lead

Anuradha Passan – Intern

asr@unops.org