GENERAL INFORMATION

RFP for an Event Management Firm to Provide Event Management and Coordination Services for the Launch of IOM and Investment Coordination Architecture Reports

GENERAL INFORMATION

BACKGROUND

Domestic and foreign investment are critical to Nigeria’s economic development, job creation and economic diversification. While significant efforts have been made by the Federal and State Governments to attract investment, challenges remain in coordinating investment promotion efforts and aligning investments with national development priorities. Investors also continue to face bureaucratic bottlenecks arising from multiple legal and institutional frameworks, regulatory overlaps and coordination gaps.

Recent reforms, including the removal of fuel subsidies and liberalisation of the foreign exchange market, form part of broader structural reforms aimed at improving Nigeria’s investment climate. At the subnational level, States have established investment promotion agencies and introduced measures to attract investment. However, effective coordination of the investment architecture, particularly across Federal and State levels, remains important.

The Nigerian Investment Promotion Commission (NIPC) is mandated to promote and coordinate investment in Nigeria. State Investment Promotion Agencies perform similar functions at the subnational level, with coordination supported by the Forum of State Investment Promotion Agencies of Nigeria (FoSIPAN) and the Nigeria Governors’ Forum (NGF). Given the respective investment-related responsibilities of Federal and State institutions, effective coordination is essential to reduce regulatory and compliance burdens and facilitate investment into priority sectors.

The Integrated National Financing Framework (INFF) supports countries to strengthen planning and financing processes and address constraints to financing sustainable development. In Nigeria, the INFF supports the Government in mobilising and aligning public and private resources with national development priorities, including through conventional and innovative financing mechanisms and measures to address barriers to public and private investment.

The INFF is an initiative of the Federal Government of Nigeria. Its Steering Committee is co-chaired by the Minister of Finance and Coordinating Minister of the Economy and the United Nations Resident Coordinator, with Secretariat support provided by the Office of the Senior Special Assistant to the President on SDGs (OSSAP-SDGs). Implementation support for the Nigeria INFF Programme is provided by the United Nations Development Programme (UNDP), with funding support from the European Union (EU) Delegation.

As part of efforts to strengthen Nigeria’s investment ecosystem, UNDP has partnered with the Nigeria Governors’ Forum (NGF) to convene stakeholders to deliberate on key reports, including the Framework on De-Risking Investment in Fragile Contexts in Nigeria and a Baseline Study on Strengthening States’ Capacity to Attract, Enable and Sustain Private Investment in Nigeria, prepared in collaboration with FoSIPAN. UNDP has also partnered with the Nigerian Investment Promotion Commission (NIPC) to undertake an Investment Opportunity Mapping (IOM) exercise, resulting in the development of investment pitch decks. The reports and pitch decks are scheduled to be presented and launched through two convenings in November and/or December 2026.

Against this background, UNDP Nigeria seeks to engage a professional event management firm to provide event management and coordination services for the successful delivery of the two launch events.

SCOPE OF WORK

The firm will be responsible for managing and coordinating all logistical, operational, and creative elements to deliver a seamless and impactful event experience. The Event Management Firm shall undertake the following responsibilities:

·       Develop a comprehensive event management plan outlining timelines, tasks, responsibilities, and deliverables.

·       Venue site visits and coordination with venue management.

·       Conceptualization and design of the event theme, decor, and branding in alignment with the UNDP determined event branding requirements.

·       Coordination of audio-visual requirements, including sound, lighting, and multimedia presentations.

·       Procurement and management of needed event equipment, furniture, and other logistical necessities.

·       Vendor management, including catering, transportation, security, and other relevant service providers.

·       Videography and photography coverage of the event

·       Provision of public relations support to the event

·       On-site event management and coordination, including setup, registration, guest management, and troubleshooting.

·       Post-event evaluation and reporting.

The firm will be expected to provide very regular briefings and updates to UNDP team and the event technical committee.

DELIVERABLES AND TIMETABLE

GOVERNANCE AND ACCOUNTABILITY

The event management company will report to the Strategic Policy and SDG Acceleration Team Lead, and work in close collaboration with other parties, such as the UNDP event technical committee and the Representatives of the event location.

Facilities to be provided by UNDP

UNDP will provide the event specifications and design guidelines and logos and/or design graphics. UNDP will also provide necessary technical support and assistance where needed.

Expected Duration of the Contract/Assignment

The assignment is expected to take place between 2^nd November– 31^st December 2026

Event details

·       Number of Guests: Approximately 150 Guests each of the launch

·       Location: Abuja, Nigeria

·       Tentative Dates:

o   First convening: 24 November 2026

o   Second convening: 20 December 2026

Professional Qualifications of the Successful Contractor and its key personnel

To be considered for this assignment, the event management firm must demonstrate the following qualifications and requirements:

1.     The firm must be based in Abuja and possess at least 10 years of proven experience in managing large-scale events, preferably including national launches of this nature, on behalf of International Organisations, governments and/or other non-profit or development organizations.

2.     Strong creative and conceptualization skills, with a track record of delivering innovative event experiences.

3.     Experience in managing large and complex team of vendors, clients and resource persons.

4.     Ability to work under pressure and meet tight deadlines without compromising quality.

5.     Excellent communication, negotiation, and problem-solving skills.

Qualification of the Key personnel

The Project/Team Lead should have:

1.     A Bachelor’s degree or above.

2.     At least 5 years’ experience in event management, logistics and production support

3.     At least 2 years’ experience in project management.

The event team members (2 people) should have:

1.     A Bachelor’s degree or above.

2.     At least 2 years’ experience in event management and logistics.

Price and Schedule of Payments

The contract price is a fixed output-based price regardless of the specific duration extension. In the computation of the proposed contract price, the proposal must include cost components relating to grants programme, transfer of funds, professional fees, and any other anticipated costs not listed below as separately covered by the assignment.

Payments shall be done based on completion of each deliverable, upon verification of completion of deliverables and approval by the supervisor.