TERMS OF REFERENCE FOR INSTITUTIONAL CONTRACT

Title of the assignment

Strengthening WASH and Energy Resilience for Children in Climate-Stressed Areas of Bangladesh

Purpose

To implement an integrated, climate-resilient and sustainable WASH in Schools package in 20 selected schools, improving access to safe drinking water, gender-and disability-inclusive sanitation, menstrual hygiene management, handwashing, hygiene behaviours, operation and maintenance, and school/community ownership.

Location

20 selected schools in the Ashulia industrial zone of Dhaka, Bangladesh.

Estimated Duration

18 months within the project implementation period (1 November 2026 to 30 April

2028).

Reporting to Technical

Supervisor of this assignment

Chief of WASH, UNICEF Bangladesh Country Office.

1. Background:

Bangladesh faces significant challenges in providing safe, inclusive and sustainable water, sanitation and hygiene (WASH) services in schools, and these challenges are intensified by climate change. Floods, heatwaves, cyclones, salinity, arsenic contamination, drought, microbial contamination and depletion of water sources can damage infrastructure, compromise water quality and disrupt sanitation and hygiene services. Children in remote, deprived and climate-stressed settings are disproportionately affected, while girls and children with disabilities face additional barriers where sanitation, menstrual hygiene management (MHM), privacy and accessibility are inadequate.

The Ashulia industrial zone is experiencing rapid urban expansion and population growth, placing increasing pressure on WASH services in schools. A UNICEF rapid assessment cited in the project document indicates that approximately 60 per cent of schools assessed in this area lack functional toilets, safe drinking water or handwashing stations. Poor WASH conditions affect children’s health, dignity, attendance and learning, with adolescent girls particularly affected where adequate sanitation, privacy and MHM facilities are unavailable.

UNICEF and the Export-Import Bank of China have established a partnership under the project “Strengthening WASH and Energy Resilience for Children in Climate-Stressed Areas of Bangladesh”. The WASH component will support 20 schools close to Dhaka-Ashulia Elevated Expressway Project (DAEEP) in the Ashulia industrial zone and is expected to directly benefit approximately 10,000 students (50 per cent girls) and 300 teachers. Hygiene promotion and education are also expected to influence surrounding communities, with an estimated indirect reach of approximately 200,000 people.

The project combines climate-resilient WASH infrastructure with behaviour change, capacity development and strengthened operation and maintenance (O&M). The approach includes solar-powered water systems, water treatment where required, climate-resilient and inclusive sanitation, MHM facilities, age-appropriate group handwashing facilities, student engagement, School Management Committee (SMC) and Teachers’ participation and application of the Three-Star Approach. UNICEF will work with relevant government institutions, including the Ministry of Education, Ministry of Primary and Mass Education, Directorate of Primary Education (DPE), Directorate of Secondary and Higher Education (DSHE), Department of Public Health Engineering (DPHE), local government institutions and school authorities.

This project will be implemented under the Government of Bangladesh (GoB)-UNICEF Climate Resilient WASH

Project, led by the Department of Public Health Engineering (DPHE). The contracted agency will provide technical and implementation support to DPHE for the delivery of WASH interventions in selected schools. This will include supporting the selection of schools based on agreed criteria; conducting comprehensive school-level WASH assessments; preparing school-specific detailed designs, drawings and Bills of Quantities (BoQs); and supporting DPHE in monitoring and quality assurance of WASH infrastructure improvement works.

In parallel with the infrastructure interventions, the contracted agency will implement hygiene awareness and behaviour-change activities and strengthen the capacities of teachers and School Management Committee (SMC) members. These activities will focus on promoting sustained hygiene behaviours, strengthening school-level ownership and establishing effective operation and maintenance (O&M) arrangements to ensure the functionality and long-term sustainability of the improved WASH facilities.

The scope and scale of interventions in each school will be determined based on assessment findings, technical feasibility, and available budget. Not all infrastructure components may be implemented in every school.

2.Objectives, Purpose and Expected Results:

The overall purpose of this assignment is to implement a comprehensive, needs-based, climate-resilient and sustainable WASH in Schools package in 20 selected schools alongside the DAEEP project in the Ashulia industrial zone. The assignment will combine infrastructure improvements with hygiene behaviour change, institutional capacity development, student participation, strengthened O&M and evidence generation to sustain WASH services beyond the contract period.

3.The specific objectives are to:

• Assess and prioritise WASH needs in 20 selected schools and prepare school-specific improvement plans, designs and bills of quantities (BoQs).
• Improve reliable access to safe drinking water through rehabilitation/repair and/or upgrading of water systems, including solar power (where applicable) and arsenic/iron removal facilities required by assessment and water-quality results.
• Improve access to gender-sensitive, disability-inclusive and climate-resilient sanitation, MHM and handwashing facilities.
• Strengthen hygiene practices among students, teachers and school communities, including handwashing, MHM and safe handling of drinking water.
• Strengthen the capacity and accountability of teachers, SMCs, student councils and relevant government stakeholders for WASH planning, monitoring and O&M.
• Generate and document evidence, learning and advocacy messages to support sustainable and scalable WASH in Schools programming.

4.Expected Results and Key Deliverables:

• Result 1: Twenty selected schools have school-specific WASH assessments, improvement plans, designs/BoQs and implementation arrangements in place.
• Result 2: Twenty selected schools have improved climate-resilient water, sanitation, MHM, handwashing and solid-waste management facilities based on assessed needs, approved designs and available resources, with priority given to rehabilitation, optimisation and targeted upgrading of existing facilities.
• Result 3: Students, teachers, SMCs and student councils demonstrate strengthened knowledge, practices, ownership and O&M capacity for sustainable WASH services.
• Result 4: Twenty selected schools implement and sustain the SafePani service model, with agreed standards for functionality, water safety, handwashing service, rapid fault response, O&M and performance verification.
• Result 5: Project implementation is effectively coordinated, monitored and documented, and learning is disseminated for policy dialogue and potential scale-up.

5.Description of Assignment:

Result 1: School WASH needs are assessed, and school-specific implementation plans are prepared

Deliverable 1.1: Baseline assessment, school selection and detailed technical assessments are completed for 20 schools.

• Conduct an inception meeting with UNICEF and DPHE and prepare a detailed workplan, methodology, staffing plan, safeguarding approach, quality-assurance plan and risk-management matrix.
• Support assessment of the baseline WASH situation and transparent selection of 20 schools in consultation with UNICEF and relevant government counterparts.
• Conduct project-sharing/coordination meeting with DPE, DSHE, DPHE, local government institutions, local administration and other relevant stakeholders.
• Train the contracted agency team on WASH in Schools, the Three Star Approach, climate resilience, inclusion, MHM, child safeguarding and UNICEF programme requirements.
• Conduct detailed school-by-school assessments of water supply, water quality risks, sanitation, MHM, handwashing, drainage, solid waste, accessibility, climate risks, O&M arrangements and behaviour-change needs.
• Prepare a school-level WASH Improvement Plan, technical design, drawings, specifications and detailed BoQ for each selected school, reflecting needs, local context, climate risks, gender and disability inclusion.
• Prepare procurement/tender documentation and support transparent engagement and management of qualified vendors/subcontractors for approved rehabilitation and improvement works. All procurement and subcontracting shall comply with the awarded agency’s approved procurement procedures, applicable UNICEF contractual requirements and national law; school-specific designs/BoQs and material changes shall be subject to UNICEF/DPHE technical review and approval. The contracted agency remains fully accountable for subcontractor performance, quality, safeguarding, occupational safety, environmental compliance, schedule and conflict-of-interest management.

Result 2: Climate-resilient and inclusive WASH facilities and services are improved in selected schools

Deliverable 2.1: Safe and climate-resilient water-supply systems are installed, repaired and/or upgraded based on assessed needs.

• Install, repair and/or upgrade water systems in schools where required, including arsenic and iron removal facilities where justified by water-quality testing and technical assessment.
• Provide solar power for water pumping where required and technically feasible; where suitable solar systems already exist, assess safe integration before proposing additional equipment.
• Consider rainwater harvesting where appropriate to the site, water demand, climate conditions and approved school-specific design.
• Ensure water systems are functional, safe, child-friendly and designed for sustainable O&M. Water-quality testing and commissioning shall demonstrate compliance with applicable Bangladesh Drinking Water Standards and, where national parameters are absent or additional risk-based guidance is required, relevant WHO Guidelines for Drinking-water Quality, subject to UNICEF/DPHE requirements.
• Climate-resilient design shall be risk-informed and site-specific. As applicable, designs shall address flood levels and safe platform/equipment elevation, drainage and waterlogging, heat and weather-resistant materials, structural/wind exposure, groundwater availability and contamination risks, source reliability, safe solar-system siting/protection and maintainability, and other locally identified climate hazards.

Deliverable 2.2: Gender-sensitive, inclusive sanitation and MHM facilities are constructed, repaired and/or upgraded.

• Construct, repair and/or upgrade gender-sensitive, disability-inclusive toilet blocks, including appropriate drainage and climate-resilient design features based on school-specific assessment.
• Establish or improve MHM facilities in girls’ toilets/schools ensuring privacy, water, appropriate fixtures and practical arrangements for menstrual hygiene.
• Provide context-appropriate and environmentally sound arrangements for disposal of used sanitary pads and intimate hygiene materials, subject to UNICEF approval of the proposed technical solution.
• Install sanitary-pad vending machines in selected schools as approved and establish practical arrangements for replenishment, management and accountability.

Deliverable 2.3: Handwashing and school solid-waste management arrangements are improved.

• Install and/or repair age-appropriate group handwashing stations with running water and provision for soap. Tap heights and access arrangements should accommodate children of different ages and children with

disabilities.

• Provide appropriate waste bins and establish simple school-level arrangements for segregation, collection, safe storage and disposal of solid waste, aligned with local systems and school responsibilities.

Result 3: Hygiene behaviours, institutional capacity and sustainability mechanisms are strengthened

Deliverable 3.1: Hygiene promotion and behaviour-change activities are implemented in 20 schools.

• Conduct approximately 240 structured school hygiene sessions covering handwashing with soap, MHM, safe handling and storage of drinking water, sanitation use, environmental cleanliness and responsible use of WASH facilities.
• Develop and display appropriate school WASH messages/materials in the 20 schools, subject to UNICEF review and approval.
• Use participatory, age-appropriate and gender-responsive approaches and ensure meaningful inclusion of children with disabilities.

Deliverable 3.2: Teachers, SMCs and student councils are equipped to manage and sustain WASH improvements.

• Train approximately 300 teachers on the Three-Star Approach, school-level WASH Improvement Plans, hygiene promotion and O&M.
• Train approximately 200 SMC members on the Three-Star Approach, school-level WASH Improvement Plans, oversight, resource mobilization and O&M responsibilities.
• Develop and operationalise practical school-level O&M arrangements, including assigned roles, routine cleaning and inspection schedules, minor maintenance, sanitary-pad vending-machine replenishment where applicable, and other routine WASH costs, consumables, fault reporting and linkages with relevant authorities/service providers.
• Support UNICEF engagement with relevant education authorities to strengthen integration of WASH in Schools into education planning and institutional processes.

Result 4: SafePani service model implemented in 20 schools throughout the contract period, with arrangements established for sustained performance beyond the contract.

Deliverable 4.1: SafePani service model implemented and performance verified in 20 schools in accordance with Annex 3.

• Maintain agreed WASH infrastructure and services in functional condition and establish a fault-reporting and response mechanism, with priority service interruptions addressed and functionality restored within 48 hours of identification wherever technically feasible; exceptions and corrective actions shall be documented.
• Implement risk-based water-safety monitoring and corrective action to manage bacteriological and relevant chemical contamination, with testing against applicable national standards and agreed verification protocols.
• Maintain reliable water and soap at designated handwashing points during school operating hours and monitor service availability through agreed school-level indicators.
• Undertake validation and verification of the agreed SafePani performance indicators, evidence requirements and reporting protocol set out in Annex 3.
• Submit verified SafePani performance results to UNICEF for review. Any results-based payment or performance-linked financing, if included in the final contract, shall be authorised and disbursed only by UNICEF in accordance with the approved contract/payment mechanism; the contracted agency shall not independently determine or disburse such funds.
• Support UNICEF verification processes required for performance-based incentive payments.

Result 5: Coordination, monitoring, learning and advocacy, support quality implementation and scale-up

Deliverable 5.1: Project coordination, monitoring, documentation and advocacy are undertaken throughout implementation.

• Support observance of relevant WASH days/events, including Global Handwashing Day, National Sanitation Month, World Water Day and Menstrual Hygiene Day, with activities agreed with UNICEF.
• Document implementation processes, results, challenges, at least 2 good practices and lessons learned; facilitate learning visits and dissemination activities as agreed.
• Support advocacy/learning engagement with local and national policy makers and relevant government

                 stakeholders.                                                                                                                                                                        

• Facilitate joint monitoring with UNICEF, DPHE and education authorities and maintain a school-level monitoring database with disaggregated beneficiary and progress data.
• Conduct completion verification for all infrastructure and software activities, including functionality, accessibility, water quality where applicable, O&M readiness and handover documentation.

All assessments, designs, specifications, rehabilitation/construction, accessibility provisions, water-quality testing and commissioning shall comply with applicable Government of Bangladesh standards, relevant DPHE/DPE/DSHE requirements, Bangladesh Drinking Water Standards, relevant WHO Guidelines for Drinking-water Quality where applicable, UNICEF technical guidance, and applicable environmental, social, occupational health and safety and child-safeguarding requirements. Given the available budget, the assignment shall prioritise rehabilitation, optimisation and targeted upgrading of existing WASH facilities; full new construction or major system replacement shall only be undertaken where justified by assessment and specifically approved through school-specific designs and BoQs.

6.Deliverables:

Deliverabl e

Tasks/Milestone

Key Tasks

Deliverable

Time Frame

Deliverabl e 1.1

Inception, mobilisation and stakeholder coordination

Inception meeting; detailed workplan and methodology; staffing and mobilisation plan; quality assurance, safeguarding and risk plans;

stakeholder coordination plan.

1. Inception Report with detailed workplan, methodology and implementation

arrangements.

Within 2 weeks of contract start date

Deliverabl e 1.1

Baseline assessment and confirmation of 20 schools

Baseline WASH assessment; school selection/confirmation; project-sharing meeting with DPE, DSHE, DPHE, LGI and administration; agency staff training on WinS/Three-

Star Approach.

2. Baseline and School Selection Report, including stakeholder consultation record and confirmed school list.

Within 4 weeks of contract start date

Deliverabl e 1.1

Detailed school assessments, WASH Improvement Plans, designs and BoQs

Detailed assessment of 20 schools; school-specific improvement plans; designs, drawings, technical specifications and BoQs; proposed

procurement/rehabilitation plan.

3. Technical Assessment, Design and BoQ Package for 20 schools, approved

by UNICEF.

By end of Month 2

Deliverabl es 2.1,

2.2, 2.3

Procurement and first tranche of infrastructure works

Vendor/subcontractor engagement; implementation of approved water, sanitation, MHM, handwashing and solid-waste interventions; quality assurance and progress monitoring.

4. Infrastructure

Progress Report 1, including physical progress, quality-control

records, photographs and updated workplan.

By end of Month 3

Deliverabl es 2.1,

2.2,

2.3,4.1

Completion and commissioning of approved WASH infrastructure

Complete approved infrastructure works; test/commission water and sanitation systems; water-quality testing where applicable; accessibility and functionality verification; defects correction.

5. WASH Infrastructure Completion and Commissioning Report for 20 schools, with completion certificates

and school-wise asset records.

By end of Month 6

Deliverabl es 3.1,

3.2,4.1

Hygiene promotion, teacher/SMC Training and student engagement

Implement school hygiene sessions; Train teachers and SMC members; form/reactivate student councils; display approved WASH messages; operationalise school O&M

arrangements.

6. Behaviour Change, Capacity Development and O&M Progress Report, including participation and activity

data.

Throughout the project cycle.

Deliverabl es 3.1,

3.2,4.1

Completion of hygiene and sustainability package

Complete planned hygiene sessions; complete teacher/SMC Training; functioning student councils; school-level O&M plans and roles

confirmed.

7. Capacity Development and Sustainability Completion Report.

By end of Month 15

Deliverabl e 5.1

Monitoring, learning, advocacy and

Joint monitoring; WASH-day activities; learning

8. Monitoring, Learning and Advocacy Report

By end of Month 16

Deliverabl e

Tasks/Milestone

Key Tasks

Deliverable

Time Frame

documentation

documentation/visits; advocacy

engagement; update results against indicators.

with documented

lessons and recommendations.

Deliverabl es 1.1- 5.1

Endline/verification and handover

Final functionality and quality verification; school-level handover; O&M readiness assessment;

beneficiary/result consolidation; outstanding defects/action closure.

9. Final Verification and Handover Package, including school-wise

completion checklist and asset/O&M records.

By end of Month 17

Deliverabl es 1.1- 5.1

Final technical and financial closure

Document achievements, implementation processes, results, expenditure, lessons learned, sustainability arrangements and

recommendations for scale-up.

10. Project Final Report (Submitted and Approved).

Within one month of completion of field activities

7.Monitoring:

The UNICEF Contract Manager will monitor implementation of the contract against the agreed deliverables, milestones, timelines, technical specifications, quality standards and results framework. Monitoring will include regular review of progress reports and supporting evidence, field monitoring visits, technical inspections and verification of completed deliverables, functionality and quality, as applicable. The Contract Manager will document key findings, implementation delays, quality concerns, risks and deviations, and agree and track corrective actions with the contractor. The contractor shall provide timely, complete and verifiable evidence of progress and completion. Significant issues shall be promptly escalated and addressed through appropriate contract management and programme actions.

Environmental and Social Safeguards: The implementing agency shall ensure compliance with environmental and social safeguard requirements throughout the project period, including preparation and implementation of a construction safety plan, environmental screening checklist, waste management plan, child safeguarding measures in line with UNICEF standards, and occupational health and safety protocols for all workers. The agency shall take all reasonable measures to prevent harm to children, communities, and the environment and maintain records demonstrating compliance throughout implementation.

8.Reporting requirements (beyond deliverables):

The agency/institution will be required to submit the following reports and related documents following the schedule:

The contracted agency/institution will be required to submit the following reports and related documents. All reports will be submitted in English in editable electronic format, together with relevant annexes, datasets, photographs and supporting evidence as applicable.

Report Type

Submission Deadline

Inception Report

Within two weeks of contract start date

PowerPoint Status Check

Every quarter (3 months) for the duration of the assignment

1st Progress/Annual Report

Within 12 months of contract start date, or as agreed with UNICEF

Final Project Completion Report

Within one month of completion of field activities

All key reports must include, as applicable, a Table of Contents, Executive Summary, methodology, progress and results against the agreed results framework and workplan, school-wise implementation status, beneficiary data disaggregated by sex and disability where feasible, infrastructure quality and functionality status, environmental/social and safeguarding considerations, challenges and corrective actions, financial expenditure overview, lessons learned, and clear conclusions and recommendations. Quarterly PowerPoint status checks will be used by UNICEF and the contracted agency to review progress against milestones, donor commitments and risks, and to agree timely remedial actions.

9.Payment Schedule:

Payments will be made against satisfactory completion and formal written approval of the milestone deliverables by the UNICEF Technical Supervisor. The percentage schedule below is structured to link payment to measurable technical progress. The final monetary value of each instalment will be based on the awarded contract amount.

Installment

Deliverable Submission

Related Deliverables

% of Contract Amount

Milestone 1

Deliverable 1: Inception Report

Deliverable 1.1

5%

Milestone 2

Deliverable 2: Baseline and School Selection Report

Deliverable 1.1

5%

Milestone 3

Deliverable 3: Technical Assessment, Design and BoQ Package

Deliverable 1.1

10%

Milestone 4

Deliverable 4: Infrastructure Progress Report 1

Deliverables 2.1- 2.3

15%

Milestone 5

Deliverable 5: WASH Infrastructure Completion and Commissioning Report

Deliverables 2.1-2.3,4.1

25%

Milestone 6

Deliverable 6: Behaviour Change, Capacity

Development and O&M Progress Report

Deliverables 3.1,3.2,4.1

10%

Milestone 7

Deliverable 7: Capacity Development and Sustainability Completion Report

Deliverables 3.1,3.2,4.1

10%

Milestone 8

Deliverable 8: Monitoring, Learning and Advocacy Report

Deliverable 5.1

5%

Milestone 9

Deliverable 9: Final Verification and Handover

Package

Deliverables 1.1- 5.1

5%

Milestone 10

Deliverable 10: Project Final Report

Final technical and financial closure

10%      7 | P a g e

Installment

Deliverable Submission

Related Deliverables

% of Contract Amount

Total Contract Amount

100%

Conditions for Payment:

• Approval: All payments are contingent upon formal written approval of the respective deliverable by the UNICEF Technical Supervisor.
• Financial reporting: Technical reports submitted for payment approval must be accompanied by a corresponding financial expenditure statement and supporting information as required by the contract.
• Quality and correction: UNICEF may require correction of identified defects, incomplete works, non-compliant deliverables or reporting gaps before approving the relevant milestone. All infrastructure works shall be subject to a minimum 12-month defects-liability/correction period from the date of commissioning/acceptance of the respective works, or longer where required by the final contract. The agency shall maintain a defects register, respond to notified defects within agreed timeframes and coordinate warranty obligations with vendors/subcontractors without additional cost to UNICEF for defects attributable to workmanship, materials or installation.

10.Qualification requirement of the company/institution/organization:

• Minimum 7 years of demonstrated institutional experience in WASH programming, including WASH in Schools and implementation of water, sanitation and hygiene infrastructure and behaviour-change interventions in Bangladesh.
• Demonstrated experience in climate-resilient WASH infrastructure, water-supply systems, solar-powered pumping, water treatment, inclusive sanitation, MHM, handwashing facilities and school-level O&M.
• Proven experience in technical assessment, engineering design, drawings, BoQ preparation, procurement/ rehabilitation management, supervision, quality assurance, testing, commissioning and handover of WASH facilities.
• Demonstrated experience working with government institutions relevant to WASH and education, preferably including DPHE, DPE/DSHE, MoPME/MoE, local government institutions and school authorities.
• Experience applying participatory WASH in Schools approaches, including the Three-Star Approach, school improvement planning, hygiene behaviour change, student engagement and SMC capacity development.
• Demonstrated capacity to manage multiple school sites concurrently and to maintain robust project management, financial management, monitoring, documentation and reporting systems.
• Experience in disability-inclusive, gender-responsive and child-sensitive programming, including MHM and safeguarding considerations.
• Availability of qualified technical and field teams and demonstrated ability to mobilise suitable vendors/subcontractors while maintaining quality, safety and schedule control.
• Robust organisational policies and systems for Protection from Sexual Exploitation and Abuse (PSEA), child safeguarding, occupational health and safety, fraud prevention and environmental/social risk management.
• Ability to adapt implementation approaches, with UNICEF approval, in response to school-specific technical findings, climate risks and changing field conditions.

10a. Qualification requirement of the team (optional):

The awarded agency shall propose, at a minimum, the following core team. Specialists may be full-time or appropriately scheduled/retained according to workload, but the bidder must demonstrate adequate field presence across 20 schools and clear accountability for technical quality, monitoring, safeguarding and site supervision:

• Project Manager / Team Leader (1)
• Senior WASH cum Water Quality Engineer (1)
• Hygiene Promotion / Behaviour Change Specialist (1)
• Hygiene Promoters / Community Mobilisers (minimum 2)
• Finance and Administration Officer (1)

Key technical experts shall possess relevant university degrees and demonstrate professional experience appropriate to their responsibilities. The Project Manager/Team Leader should have at least 7 years of relevant experience, including management of multi-site WASH programmes. Engineers and technical specialists should have at least 5 years of relevant experience in design, implementation and supervision of WASH infrastructure. The team shall collectively demonstrate strong experience in school WASH, climate resilience, inclusive design, water quality and safety, behaviour change, O&M, safeguarding, stakeholder coordination, monitoring and reporting. The proposal shall specify field deployment and site-supervision arrangements. Gender-balanced staffing is strongly encouraged.

11.Eligibility and Qualification:

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1. The Potential Bidder shall provide all the information and documentation requested in this section with its Proposal. Failure to submit the information below will disqualify the Potential Bidder.

1. Documents to be submitted in the Technical Proposal:

• The Potential Bidder must be a registered construction company/agency in Bangladesh and have no conflict of interest to the Project. Technical Proposals shall include copies of original documents defining the constitution or legal status of the company, place of registration, and principal place of business; written power of attorney of the signatory of the Contractor to commit the Contract.
• A statement that the company/agency (including all members of a joint venture and Sub-Contractor) is not associated, nor has been associated in the past, directly or indirectly, with the Project Manager or any other entity that has prepared the design, specifications, and other documents for the Project or being proposed as the Project Manager for the Contract.
• Copy of curriculum vitae (Maximum two (2) pages) of key personnel to be involved in the Project, such as Contract/Project Manager, Clerk of Works, and Foreman. UNICEF may verbally interview the key personnel before the commencement of the Project.
• Reports on the financial standing of the Potential Bidder, such as profit and loss statements and auditor’s reports for the past two years.
• Evidence of adequacy of working capital for the signed Contract (access to line(s) of credit and availability of other financial resources).
• Proposed Project Implementation Plan of Works showing the proposed implementation methods, quality control strategy, and schedule for all the activities in the Works.

1. The Potential Bidder must provide sufficient information in their Proposal to demonstrate compliance with the requirements defined by UNICEF. The forms listed below contain the eligibility and minimum qualifying criteria that UNICEF will use to evaluate the Proposal for the award of the Contract.

1. Information to be submitted in the Technical Proposal (ANNEX 5):
   • Technical Proposal Submission (Form 1)
   • Technical Proposal Letter (Form 2)
   • Potential Bidder General Information (Form 3)
   • Potential Bidder’s Contact Details (Form 4)
   • List of Proposed Key Personnel (Form 5)
   • List of Machine and Equipment (Form 6)
   • Potential Bidder’s Financial Information/ Adequacy of Working Capital (Form 7)
   • Works in Hand and their Financial Values (Form 8)
   • Litigations (Form 9)
   • Proposed Project Implementation Plan of Works (Form 10)

1. Information to be submitted in the Financial Proposal (ANNEX 6):
   • Financial Proposal Letter (Form 11)
   • Summary of Financial Proposal (Form 12)
   • Completed Bill of Quantities (Form 13)

1. The Proposals prepared by potential contractors and all correspondence and documents relating to the Proposals exchanged by potential contractors and UNICEF shall be written in the [English] language.

1. Errors in the Proposals

• Bidders are expected to examine all instructions and documentation of the RFP. Failure to do so will be at Bidders’ own risk. In case of errors in the extension price, the unit price shall govern.
• In the event of any discrepancy between the copies of the Proposals, the original shall govern. The original and each copy of the Technical and Financial Proposal shall be prepared in indelible ink and shall be signed by the authorized Contractor’s representative.
• The Proposal shall contain no interlineations or overwriting except as necessary to correct errors made by the Bidders themselves. Any such correction shall be initiated by the person or persons signing the Proposal.

12.Evalua tion Process and Method:                                                                                                                                                     

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Evaluation CRITERIA FOR TECHNICAL PROPOSAL:

1. 1 Following the closure of the RFP, Technical Proposals will be evaluated by the evaluation team. The evaluation will be restricted to the contents of the Technical Proposals and the reference checks.
   1. UNICEF will first evaluate the completeness and responsiveness of Proposals concerning:
      • The sealed double envelope system is followed (the Technical Proposal and Financial Proposal are submitted in separate sealed envelopes)
      • Submission of all documents requested in Section 11.2 and all information requested in Section 11.3.
      • The Technical Proposal letter is duly signed (Form 2)
   2. Proposals that fail to comply with the above will be disqualified and will not be given further consideration.
   3. UNICEF will then evaluate the technical merits of each Technical Proposal using the rating system in Table 3

below.

1. A maximum of 100 points will be assigned to the Technical Proposals. Technical Proposals receiving 70 points (70%) or higher will be considered technically responsive. Non-technically compliant and non-responsive Proposals will not be given further consideration.
2. UNICEF will evaluate the Financial Proposals of those RFPs and the bids that pass the technical evaluation. The total number of points allocated for the Financial Proposal is 30 points. The maximum number of points will be allocated to the Proposal with the lowest price. All other Price Proposals shall receive points in inverse proportion to the lowest price.
3. The recommendation for the award of each lot will be based on the best value for money principle. The Proposal obtaining the highest cumulative score (Technical + Financial) will be recommended for the award.

Table 3 Evaluation Criteria

Evaluation CRITERIA of TECHNICAL PROPOSALS

CATEGORY

MAXIMUM

POINTS

I. CONTRACTOR’S INFORMATION – MANDATORY REQUIREMENT

(10)

1. General Information.
2. Legal Documentation (evidence of Registration, Trade license, VAT & Tax

1

2

certificates).

c) Bidders Financial Information / Adequacy of Working Capital.

2

d) Statement of Turnover Audited by bidder’s statutory auditor for the past 2 years. and

2

litigation (if any)

e)  Demonstrated capacity for multi-site infrastructure delivery and government coordination

3

II. EXPERIENCE AS A CONTRACTOR DELIVERING SIMILAR WORKS

(25)

3

3

3

5

6

3

2

a)  Relevant experience of implementing WASH – in – Schools interventions

b)  Detail approach adapted for the project implementation.

c)  Providing a list of the last five projects of a similar nature with email and

telephone information for the clients along with workorder/POs

d) Understanding of, and responsiveness to, UNICEF Bangladesh Office requirements;

e)  Understanding of scope and objectives;

f)     Completeness of response;

g) Overall concord between UNICEF requirements and the proposal.