Supply of brand-specific heavy machinery

Who We Are

The United Nations World Food Programme (hereinafter referred to as “WFP”), with its Headquarters located at Via C.G. Viola, 68/70, 00148 Rome, Italy, is the leading humanitarian organization saving lives and changing lives. WFP delivers food assistance in emergencies and works with communities to improve nutrition and build resilience, assisting nearly 100 million people in approximately 83 countries each year. WFP employs around 17,000 staff, most of whom work in challenging environments directly serving the world’s vulnerable populations.

The WFP Ukraine Country Office is seeking qualified and experienced suppliers to supply and delivery brand-specific heavy machinery to support WFP demining operations in Ukraine.

Requirements for WFP Ukraine

Interested suppliers must demonstrate their capability to supply, deliver, commission, provide warranty coverage and after-sales support for brand-specific heavy machinery equipped with dual-control functionality (standard in-cabin operation and remote operation) intended for humanitarian mine-action and demining activities in Ukraine.

The required equipment includes:

• Three (3) John Deere 333G Compact Track Loaders equipped with dual-control remote-operation systems, high-flow hydraulics, enclosed air-conditioned cabs, auxiliary hydraulics, quick-attach systems and emergency-stop/fail-safe functionality.

• One (1) Hitachi ZX210LC-7 Medium Crawler Excavator equipped with dual-control functionality enabling both standard in-cabin and remote operation, compatible with specialized attachments including screening buckets, bush-cutting heads and grab attachments, and incorporating emergency-stop and fail-safe systems.

• Two (2) Hitachi ZX38U-6 CLR Mini Excavators equipped with dual-control functionality supporting remote operation of travel, slew and working equipment, emergency-stop functionality, fail-safe systems and compatibility with vegetation-cutting equipment.

All equipment shall be supplied with manufacturer warranty, technical documentation, operator manuals, quality certificates, availability of spare parts and authorized warranty service support within Ukraine. The minimum warranty period shall be twenty-four (24) months. Equipment is expected to be delivered under DAP Incoterms to Brovary, Ukraine, within a maximum period of four (4) months from Purchase Order issuance.

Purpose of This EOI

The purpose of this Expression of Interest (EOI) is to identify manufacturers, authorized dealers, distributors and qualified suppliers capable of supplying brand-specific heavy machinery with integrated dual-control remote-operation capability for humanitarian demining operations in Ukraine, including delivery, commissioning, training, warranty support, spare parts availability and after-sales services.

This EOI does not constitute a tender. Only suppliers meeting the minimum technical and administrative requirements may be shortlisted and invited to participate in future formal solicitation processes.

Instructions for Submission to EOI

Interested suppliers are requested to submit the following documents:

1. Table 1: Supplier Registration Form (signed and stamped by an authorized company representative);

2. Table 2: Declaration of Honour;

3. Table 3: AFAC Clause;

4. Extract from the Unified State Register of Legal Entities, Individual Entrepreneurs, and Public Organizations;

5. Tax registration certificate;

6. Bank letter with bank details;

7. Valid licenses, authorizations, and permits (where applicable);

8. Proof of experience (portfolio, references)

9. Information regarding warranty terms, after-sales support, service network, and spare parts availability (if applicable)

All documentation listed above must be submitted in English or Ukrainian, in PDF format, and sent by email to: ukraine.vendormanagement@wfp.org no later than 10 November 2026 at 18:00 hrs (Kyiv time). Submissions received after this deadline may not be considered.

Suppliers are responsible for ensuring that all required documents are complete and submitted before the deadline. Incomplete submissions may not be considered.

Upon closure of the submission period, WFP will review all submissions and inform suppliers of the evaluation outcome.

Evaluation and Important Information

• Incomplete or unsigned submissions will not be considered.

• All submissions and supporting documentation will be treated as strictly confidential and will not be disclosed publicly.

• WFP reserves the right to modify or cancel this procurement process at any stage. Any changes will be communicated to all participants accordingly.

• Only shortlisted suppliers will be contacted.

Contact Details

• For any questions please do not hesitate to contact us at e-mail address: ukraine.vendormanagement@wfp.org

WFP Ukraine sincerely appreciates your interest in supporting our operations. We thank all service providers for their time and effort in responding to this Expression of Interest and look forward to the possibility of working together to support WFP humanitarian projects in Ukraine.