Supply and Delivery of ICT Equipment to Lilongwe, Malawi

New clarification added: Question: Form B calls Lot 1 “Office Furniture” and Lot 2 “Metal Cabinets”, but the items are ICT equipment. Form C also shows a different reference number (ITB/2026/64436). Will you issue corrected forms? If not, can you confirm we should use the current forms and quote the items and quantities in Section II?UNOPS Response: The RFQ comprises two (2) lots, as follows; Lot 1: UPS, Backup Drives, Server, Printers and Plotter, Lot 2: Projectors, Whiteboard Screens and Smart Display Screens.The returnable Forms C (Price Schedule Form) and D (Technical Submission Form) are editable. Bidders may amend the headings in these forms, where necessary, to align them with the correct solicitation reference number and lot descriptions. However, the item descriptions, specifications and quantities must remain unchanged and strictly in accordance with Section II – Schedule of RequirementsQuestion: The “Bid Total (A+B)” cell in each lot seems to add the wrong cells. We understand the total should be the goods total (A) plus freight and insurance (B). Can you confirm this, and can we correct the formula if needed?UNOPS Response: The total bid price for each lot shall comprise the Total Cost of Goods (A) plus Total Freight and Insurance to Destination (B).Bidders are advised to verify the spreadsheet formulas and may correct any formula errors arising from spreadsheet formatting issues to ensure the accurate calculation of the total bid price. Such corrections must not alter the prescribed pricing structure or any other requirements of the Price Schedule.Question: Section II says the CAD plotter (1) and 5 of the 6 smart display screens go to Salima Technical College. The clarification answers say delivery is to Lilongwe. Should our freight and insurance prices include delivery to Salima, or only to Lilongwe?UNOPS Response:  All items under Lot 1 and Lot 2, including the CAD plotter and all smart display screens, shall be delivered DAP Lilongwe, Malawi (Incoterms® 2020).Accordingly, bidders shall calculate and include all applicable freight and insurance costs based on delivery to Lilongwe, Malawi only. No delivery to Salima Technical College is required under this RFQ.

New clarification added: Refer to clarification 1

New clarification added: Clarification Request: We kindly request clarification on whether, in the event of a successful bid, payment could be made to a bank account outside Malawi, subject to UNOPS policies and applicable regulations. We would therefore appreciate your guidance on whether an alternative payment arrangement would be permissible and, if so, what requirements or procedures would applyUNOPS Response: In accordance with applicable Reserve Bank of Malawi (RBM) foreign exchange regulations, receipt of payment in foreign currency by locally registered entities is subject to relevant RBM authorization. Where payment is requested to a USD account, confirmation of valid RBM approval to receive USD must be presented. In the absence of such authorization, payments to locally registered vendors will be made in Malawi Kwacha (MWK) at the official United Nations operational rate of exchange applicable at the contract payment date. For international bidders operating without a local entity, payment will be made directly to their foreign corporate bank account in the contracted bidding currencyClarification Request: What is the validity of the bid in number of days? i have not seen it in the documentsUNOPS Response: The bid validity period is 60 calendar days from the Deadline for Bid Submission. Bids valid for a shorter period will be rejected as non-compliant.Clarification Request: May a disclosed joint venture or consortium rely on a qualifying partner's successfully completed ICT supply contract from 1 January 2022 to satisfy Form D? UNOPS Response: For Joint Ventures, Consortia, or Associations (where permitted under the Tender Particulars), previous contract experience is assessed collectively. A qualifying contract delivered by any partner contributes toward satisfying the criteria, provided that all JV partners submit signed JV Form A and remain jointly and severally liable. Please however, note that for this RFQ a joint venture is not applicable.Clarification Request: What supporting evidence is required?UNOPS Response: Bidders must submit: Certificate of Incorporation/Business Registration, and a Copy of at least one Purchase Order or Contract successfully delivered between 01 January 2022 and the bid submission deadline, accompanied by an acceptance certificate, delivery note, or reference letter from the clientClarification Request: Form B refers to office furniture and metal cabinets, while Form C cites ITB/2026/64436. Please confirm whether corrected templates will be issued for RFQ/2026/64874.UNOPS Response: The solicitation is been broken down into Two (2) Lots: Lot 1 - UPS, Backup drives, Server, Printers and Plotter and Lot 2 - Projectors, Whiteboard Screens, Smart Display ScreenClarification Request: Please confirm the DAP destinations for five projectors, four portable screens and six smart displays, together with customs, tax and warranty obligations.UNOPS Response: Destination: Delivery is DAP (Incoterms 2020) to Lilongwe, Malawi (exact facility/consignee address will be provided in the Contract).Taxes/Customs: UNOPS as a UN subsidiary organ, is exempt from all direct taxes. If required by law (for Malawi bidders only) VAT shall be included as a seperate line item. VAT certificates must be provided by those bidders who include this VAT line​ . UNOPS will provide customs duty waiver facilitation letters where applicable.Warranty: A minimum of 12 months comprehensive manufacturer warranty from the date of final operational acceptance is mandatory.Clarification Request: Is Form F mandatory for joint venture submissions despite being marked not applicable?UNOPS Response: Form F is not applicable to this tender process and does not need to be submitted.Clarification Request: Please confirm the required bidding currency, quotation validity period and payment trigger.UNOPS Response: Bidding Currency is USD (United States Dollars) or MWK (Malawi Kwacha).Payment Terms: 100% payment within 30 calendar days upon complete DAP delivery, inspection, functional testing, and formal final acceptance by UNOPS