HR Services for the implementation of the UNFPA APRO Organizational Structuring

REQUEST FOR QUOTATION (RFQ) (COMPLEX SERVICES)

UNFPA kindly requests your Quotation for The Provision of HR Services for the implementation of the UNFPA Asia and the Pacific Regional Office (APRO) Organizational Structuring as detailed in Annex 1 of this RFQ.

Bidders are invited to submit an offer to support the timely and effective implementation of the updated HR structure, in full compliance with applicable UNFPA policies, rules, regulations, procedures and HR principles. The assignment will support a transparent, fair and well-coordinated transition, including appropriate job matching and alignment of roles, responsibilities and competencies with the

Bidders are requested to structure their financial proposals using the table provided in the RFQ document. The Financial Evaluation will be conducted according to the actual scale of organizational restructuring, incorporating specific metrics on workload and workforce impact (refer to the TOR - Special Instructions for Preparing the Financial Offer).

The selected bidder is expected to sign a Contract for Professional Service Contract (De Minimis Service) with UNFPA APRO to provide the mentioned service.

This Request for Quotation comprises the following documents:

Section 1: This request letter

Section 2: RFQ Instructions and Data

● Annex 1: Description of Requirements

● Annex 2: Quotation Submission Form

● Annex 3: Technical Offer

● Annex 4: Financial Offer

● Annex 5: Bidder Declaration Form

When preparing your offer, please be guided by the RFQ Instructions and Data. Please note that offers must be submitted using Annex 2: Quotation Submission Form, Annex 3: Technical Offer, Annex 4: Financial Offer and Annex 5: Bidder Declaration Form, by the method and by the date and time indicated in Section 2. It is your responsibility to ensure that your offer is submitted on or before the deadline. Offers received after the submission deadline, for whatever reason, will not be considered for evaluation.

UNFPA is using Quantum, an ERP platform based Oracle Cloud, which supports the United Nations procurement processes. To access the Solicitation Documents and/or submit a response, please log in to the Quantum and subscribe to the subject tender following the instructions below:

(I) Suppliers with an Existing Profile in Quantum:

• If you already have a profile in Quantum, please use the following link to access the system: http://supplier.quantum.partneragencies.org/
• To locate the tender and submit a response, please refer to the Quantum Negotiation Module Supplier User Guide.

Note: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from the previous registration.

(II) Suppliers without an Existing Profile in Quantum:

• If you have not previously registered in Quantum, you can register a profile using the Quantum Supplier Registration link.
• For guidance on creating your profile, locating the tender and submitting a response, please refer to the Quantum Negotiation Module Supplier User Guide.
• For additional instructions on managing documents such as Purchase Orders, Invoices, Contracts in the Supplier Portal, please consult with the following link: Quantum Supplier Portal User Guide.

(III) Notifications from UNFPA regarding the tender:

To ensure you receive any updates or Amendments related to the tender, kindly create a draft response without submitting. This will activate notifications from the system regarding the changes to the tender requirements, if any.

(IV) Clarification Requests:

Should you require any clarifications, please use the "Messages" functionality directly in the system.

Thank you and we look forward to receiving your quotation.

United Nations Population Fund Office Asia and Pacific Regional Office (UNFPA APRO)