Supply, delivery and installation of CSSD Equipment to Republican Specialized Scientific and Practical Medical Center of Oncology and Radiology in Tashkent, Uzbekistan.

New clarification added: Q20: Could the UNOPS Procurement Team clarify whether bidders are responsible for determining the applicable registration and authorization requirements for each equipment item and obtaining the relevant certificates or waivers, where applicable?A20: As specified in Annex III, Section 1.3 of the  Section_IV_Contract_forms_Rev. 1, the Contractor is responsible for verifying the applicable registration and authorization requirements for each equipment item and obtaining the relevant certificates or waivers from the competent authorities of Uzbekistan, where applicable. UNOPS, as the Buyer, cannot confirm in advance the specific registration or exemption requirements applicable to each item. Bidders are therefore requested to assess these requirements in accordance with the applicable regulations of Uzbekistan and the contractual provisions. The Contractor shall comply with the confirmed requirements and obtain the necessary certificates or authorizations, where applicable, before the goods arrive in Uzbekistan.

New clarification added: Q19:  Could the UNOPS Procurement Team clarify which of the specified equipment items require mandatory registration or authorization from Uzpharm Control and/or SES for import and use in Uzbekistan, and whether any of the items may be exempt from these requirements or qualify for a waiver?A19:  The requirement for registration, authorization, or waiver for the import and use of the equipment shall be determined in accordance with the applicable regulations of the Republic of Uzbekistan. As specified in Section 1.3 of Annex III (Schedule of Requirements) of the Section_IV_Contract_forms_Rev. 1, the Contractor is responsible for verifying with Uzpharm Control and SES whether registration or other authorization is required for each item and for obtaining the relevant certificate(s), where applicable, prior to the arrival of the goods in Uzbekistan. The applicability of these requirements shall be assessed on an item-by-item basis, and no blanket exemption is confirmed under the tender documents.

New clarification added: Q18: Please confirm the submission and clarification deadlines with time zones, bid language and currencies, bid/performance security requirements, lot structure and partial/alternative-bid permissions, and any mandatory pre-bid meeting or site visit.A18: Please refer to the current solicitation documents and published amendments and clarifications available in the UNOPS eSourcing system through the UNGM portal. The bid submission deadline is 26 October 2026 at 07:00 UTC (12:00 noon Tashkent time). The initial clarification deadline is 19 October 2026 at 18:59 UTC (23:59 Tashkent time), but was extended till 21 October 2026 at 18:59 UTC (23:59 Tashkent time). Bids shall be submitted in English and prices quoted in USD. Neither bid security nor performance security is required. The requirement comprises five items to be evaluated together for a single contract; partial and alternative bids are not permitted, and bidders must offer all five items in the full quantities specified. All offered equipment must meet or exceed each stated technical requirement on a line-by-line basis; exceeding one requirement does not compensate for non-compliance with another. No mandatory pre-bid meeting or site visit is required. Any amendments or corrected templates will be published through eSourcing and made available to all bidders. Bidders shall use the latest published documents and read them together with all applicable amendments and clarifications. 

New clarification added: Q17: With the reference to the the Section_IV_Contract_forms, please clarify the requirements for the pre-loading inspection report. Please confirm whether the inspection is required for every shipment and specify who appoints/performs it, the scope and report format, notice/approval requirements, and responsibility for the inspection cost. Is a manufacturer’s final inspection report acceptable, or is an independent third-party report required?A17: A pre-loading inspection shall be conducted before each shipment and arranged by the Contractor in coordination with the manufacturer. A final inspection report issued by the manufacturer is acceptable; an independent third-party report is not required. The inspection shall verify compliance with the contractual technical specifications, the condition and functionality of the equipment, quantities, models and serial numbers, and the relevant technical documentation. The manufacturer’s standard report format may be used, provided it identifies the equipment inspected, inspection date, checks performed, results and any corrective actions, and is signed by the authorised inspector. The Contractor shall coordinate the inspection schedule with UNOPS in advance and provide the report for review before shipment. The original report shall form part of the payment-document set required under Annex III, Section 4.4 of the Section_IV_Contract_forms. All associated inspection costs shall be included in the Bid price.

New clarification added: Q16:  With the reference to the the Section_IV_Contract_forms, please clarify the certification requirements of shipping-document copies. Please define acceptable certification for each document: issuing party/carrier, contractor, bank, notary or another party. Please also confirm the acceptable equivalent where a transport mode uses a non-negotiable waybill or an electronically issued document rather than paper originals.A16:  For invoices, copies certified by the Contractor as true copies of the originals shall be acceptable. For transport documents, copies certified by the issuing carrier or its authorised agent shall be acceptable. Certification shall identify the certifying party and bear the authorised person’s name, signature and date, together with the company stamp where applicable; bank or notarial certification is not required. A non-negotiable waybill issued by the carrier or its authorised agent is acceptable where appropriate to the transport mode and compliant with the applicable shipping and customs requirements. An electronically issued transport document may be provided in its original electronic format, provided its authenticity can be verified and it is accepted by the relevant authorities; a printout alone does not constitute a certified copy. The quantities of documents specified in Annex III, Section 4.4 of the For invoices, copies certified by the Contractor as true copies of the originals shall be acceptable. For transport documents, copies certified by the issuing carrier or its authorised agent shall be acceptable. Certification shall identify the certifying party and bear the authorised person’s name, signature and date, together with the company stamp where applicable; bank or notarial certification is not required. A non-negotiable waybill issued by the carrier or its authorised agent is acceptable where appropriate to the transport mode and compliant with the applicable shipping and customs requirements. An electronically issued transport document may be provided in its original electronic format, provided its authenticity can be verified and it is accepted by the relevant authorities; a printout alone does not constitute a certified copy. The quantities of documents specified in Annex III, Section 4.4 of the Section_IV_Contract_forms remain applicable to paper submissions. Where an electronic document replaces a required paper original, the Contractor shall agree the submission arrangements with UNOPS before shipment remain applicable to paper submissions. Where an electronic document replaces a required paper original, the Contractor shall agree the submission arrangements with UNOPS before shipment.

New clarification added: Q15:  Please confirm whether scans of ink-signed and stamped forms fully satisfy bid submission requirements, and identify any document requiring a physical original, including bid security if applicable. Please confirm whether signatures/stamps are required on each technical tab or only at the designated signature fields.A15: Scanned PDF copies of ink-signed and stamped forms are acceptable for bid submission through the UNOPS eSourcing system. Forms C, D, F and I must be uploaded in both Excel and duly signed/stamped PDF formats, in accordance with the solicitation requirements. No hard copies or physical originals of bid documents are required, and bid security is not required for this tender. Accordingly, all required electronic documents must be submitted through eSourcing before the bid submission deadline. Signatures and stamps are required only in the designated signature fields of the relevant forms and documents, and are not required on every technical tab.

New clarification added: Q14:  With the reference to the Form F, “Past Performance Form”, please confirm whether references for medical/laboratory equipment other than CSSD are acceptable, the date from which the three-year periods are measured, and whether “executed” requires completed delivery and services. Please specify the minimum evidence for each reference and whether subcontracted local-service contracts qualify.A14: References for medical or laboratory equipment other than CSSD equipment are acceptable for demonstrating the required Uzbekistan operating experience, provided they demonstrate relevant experience in the supply of such equipment and provision of the associated in-country services. The Bidder or its nominated local partner must demonstrate at least three (3) years of operational experience in Uzbekistan and at least three (3) successfully executed relevant contracts within the three (3) years preceding the bid opening date. Both periods shall be assessed by reference to the bid opening date. “Successfully executed” means that delivery and the associated services covered by the reference, such as installation, commissioning and end-user training, where applicable, have been satisfactorily completed. A signed contract alone is insufficient. An ongoing warranty period does not prevent a reference from qualifying where delivery and the associated services have been completed. The Bidder shall complete the relevant fields in Form F and provide a valid registration certificate for the entity whose Uzbekistan operating experience is relied upon. For each reference, supporting documentation shall include a contract, purchase order or subcontract identifying that entity, the purchaser, contract number and date, scope and value, together with evidence of satisfactory completion, such as delivery and acceptance records, service completion certificates or equivalent confirmation from the purchaser or main contractor, and contact details for verification. Experience gained by the Bidder or its nominated local partner as a subcontractor may qualify, provided the reference concerns relevant medical/laboratory equipment services performed in Uzbekistan and the evidence identifies the scope actually performed and its satisfactory completion. The experience of an unrelated subcontractor cannot be attributed to the Bidder or nominated local partner. The entity proposed to provide the in-country services must also demonstrate the technical and commercial capacity required under Form F for the services applicable to this tender.

New clarification added: Q13:  With the reference to Form I, “Financial Capability”, please confirm which financial documents are acceptable to substantiate turnover, including whether income statements and audited or accountant-certified accounts are required. For a JV, is the threshold assessed on combined turnover or separately for each member? Please specify any member-specific minimum and the exchange rate/date to use for accounts in a different currency. A13: Please submit the balance sheets or financial statements for the years 2021, 2022, 2023, 2024 and 2025, together with the completed Form I – Financial Capability Form, as required by the solicitation documents. If available, please submit audited financial statements. If not available, please submit unaudited financial statements accompanied by an explanation from the bidder as to the reason why audited financial statements are not available.In accordance with Section 6.5.3.4 of the UNOPS Procurement Manual, Revision 7, qualification criteria such as annual sales turnover normally apply to all JV partners combined. However, Form I for this procurement specifically instructs each JV partner to complete a separate form and provide the relevant financial information.Where annual sales turnover is reported in a currency other than USD, the weighted average UNORE exchange rate applicable to each respective reporting/financial year shall be used to convert the turnover into USD.

New clarification added: Q12:  With the reference to Form D - please confirm whether all five main equipment items must be supplied under one brand, or whether the requirement applies only within each equipment set and its associated components/accessories. If different specialist manufacturers are acceptable across line items, please specify the required evidence of compatibility and software/interface integration.A12: Please note the following technical requirements regarding the equipment specifications:Manufacturer Consistency - Within each equipment item, the main unit and all associated components, accessories, and software listed in Form D must be from the same manufacturer. However, different manufacturers may be offered across the five distinct items;Interface & Compatibility -  Where items are intended to interface (such as cycle data transfer to the HIMS), the bidder must provide the manufacturer’s integration/interface documentation (HL7 or equivalent) alongside a compatibility statement.

New clarification added: Q11: With the reference to Form D and Section_IV_Contract_forms please clarify what registration documents required before arrival. Please confirm whether that application-plus-authority-letter route is acceptable for the offered devices. If so, specify the acceptable letter, issuing authority, permitted customs treatment and deadline for final approval. Please confirm whether final approval is required before installation and clinical use.A11: The application-plus-authority-letter route referenced in Form D may be used only where the competent regulatory authority confirms that it is applicable to the specific devices and the letter is accepted by the customs authorities for the intended customs procedure. A registration application or acknowledgement of its receipt alone does not constitute authorization to import or use the equipment. The Bidder is responsible for confirming the competent issuing authority, the required content of the letter, the permitted customs treatment and any conditions or deadlines for obtaining final approval. Under Annex III, clause 1.3 of the Section_IV_Contract_forms, where registration is required but has not been obtained at contract signature, the Contractor shall submit the application and supporting documents upon signature and make efforts to obtain the necessary certificate or authorization before the goods arrive in Uzbekistan. Clause 1.5 addresses cases where the required documents remain outstanding upon arrival: the Contractor shall bear all associated costs of alternative customs procedures, transportation to and storage at a bonded warehouse until the necessary documents are obtained and the goods are cleared for free circulation under IM-40. The alternative route does not waive the applicable regulatory requirements or extend the contractual delivery and service-completion deadlines. Any authorization required for installation must be obtained before installation, and the equipment must be duly authorized for clinical use before being put into such use. Permission to import or store the equipment does not, by itself, constitute authorization for clinical use.

New clarification added: Q10:  Please clarify the following: Section II.2a requires a five-year local support confirmation. Form D separately requires a priced spare-parts list valid for ten years with committed supply, a 200% equipment-price cap on the aggregate list value, and free replacement of a failed part omitted from the list. Please confirm how the five-year and ten-year commitments apply together, whether listed prices must remain fixed for the full ten years, and the start date of that period. Please define how the 200% cap is calculated, including the parts/quantities and equipment-price basis, and whether the unlisted-parts provision continues after the 24-month warranty. A10: The five-year requirement in Section II.2a refers to the availability of local support in Uzbekistan, including spare parts, consumables, reagents, and related services, while the ten-year requirement in Form D separately covers the availability and pricing of spare parts and does not shorten the local support commitment. The priced spare parts list must be submitted upon delivery, with prices fixed and supply committed for ten years from the date of Final Acceptance. The list must identify each part by its reference number, description, applicable quantity, and fixed unit price. For each equipment item, the total cost of spare parts is calculated by multiplying the listed unit price of each replaceable spare part by the quantity required for one complete equipment unit or set, as applicable, and summing these amounts without double-counting assemblies and their constituent components. This total must not exceed twice the original FCA price of the corresponding equipment unit or set, excluding freight and related services and using the same currency. The cap applies to the total value of one complete set of replaceable spare parts, not to projected consumption over ten years. If a spare part is omitted from the list and subsequently fails, the supplier remains obligated to provide a free replacement throughout the ten-year commitment period, including after the 24-month warranty expires. This obligation does not extend the general equipment warranty to ten years; during the warranty period, contractual requirements for free repairs and replacement of defective parts continue to apply regardless of whether a part appears on the list.

New clarification added: Q9:  Please confirm whether a tender-specific, non-exclusive manufacturer authorization in the prescribed Form E is sufficient. A9: A tender-specific, non-exclusive Manufacturer’s Authorization issued in the prescribed Form E is acceptable, provided it complies with Section II.2a and Section III, Form E, and duly authorizes the Bidder to submit a bid and supply the offered goods. The authorization must be issued by the manufacturer or producer; it does not need to grant exclusivity to the Bidder. However, as stated in Form E, where offers for the same make and model are received from more than one appointed representative, UNOPS reserves the right to select only one representative. This provision does not require the manufacturer to issue an exclusive authorization.

New amendment added #1: 1. The ITB has been amended to replace the document titled "Section III_Returnable Form C - Price Schedule" with the revised document titled "Section III_Returnable Form C - Price Schedule_Rev.1" to correct certain formulas in the form.2.  The ITB has been amended to replace the document titled "Section_IV_Contract_forms" with the revised document titled "Section_IV_Contract_forms_Rev. 1 " that introduces amendment to the certain requirment stipulated in red font.3. This ITB is hereby amended as follows: The deadline for clarifications is extended from 19 October 2026  to 21 October 2026.

New clarification added: Q8:  With the reference to Section_IV_Contract_forms, Annex III and Form D- please confirm the mandatory language combination for operating and maintenance manuals for each item. Is English plus Uzbek acceptable for any item, or must English plus Russian be supplied for all items? Please also confirm whether the same combination applies to software documentation. A8: Please be advised that the operating, maintenance, and service manuals, as well as software-related files, must be supplied in English and either Russian or Uzbek for all five items. While documentation in all three languages is preferred, it is not mandatory; providing English plus Russian or English plus Uzbek satisfies the requirement. The Bidder must confirm in Form D which language combination will be provided with the equipment. The corresponding provisions in Section_IV_Contract_forms, Annex III will be aligned through an upcoming published amendment.

New clarification added: Q7:  Please confirm the controlling start date and completion deadline for in-country delivery, installation, commissioning and training. Must all these activities be completed within the same 30-day period from customs clearance? A7: All In-country Logistics Services, including in-country transportation, assembly, calibration, and training activities, must be completed within 30 days from the date of customs clearance of the equipment.

New clarification added: Q6: Сould the UNOPS team clarify whether equivalent equipment models and technical solutions are acceptable, provided they meet the required performance, safety, capacity and applicable international standards? Will technical equivalence be assessed based on functionality, performance, safety and international standards rather than exact design specifications? With reference to the previous cancelled procurement under the ITB/2026/63334, have the current specifications been reviewed against commercially available manufacturer models to encourage broader competition? A6: Please be informed that UNOPS has reviewed the current specifications against commercially available models and confirmed that they allow competitive participation from multiple manufacturers. Alternative offers are not permitted. All offered equipment must comply with the stated technical specifications on a line-by-line basis. Bidders may offer equipment that meets or exceeds each specified requirement, but exceeding one requirement does not compensate for failing to meet another. Accordingly, equivalent overall functionality, performance or safety does not justify a deviation from an individual requirement concerning materials, configuration, capacity, programmable cycles or other specified characteristics. This applies to all five items, including the chamber-capacity and programmable-cycle requirements for Item 3, the integrated cutting and sealing configuration for Item 4, and the filtration, control, capacity and water-quality requirements for Item 5. Bidders shall demonstrate compliance with each requirement in Form D and provide supporting manufacturer documentation.

New clarification added: Q5:  We kindly request an extension of the clarification deadline.  A5: The deadline for clarifications will be extended from 19 October 2026 to 21 October 2026. 

New clarification added: Q4: With reference to Form C, worksheet “A. FCA & DPU price,” please note that a potential issue has been identified with the formula in cell H15, which currently reads =SUM(H11:H14) and therefore excludes the transport amount for Item 1 entered in cell H10. Сould UNOPS please confirm whether the formula in cell H15 should be corrected to =SUM(H10:H14)? If so, we kindly request that a corrected workbook be issued, with all other formulas and the template structure remaining unchanged.  A4: Thank you for bringing this to our attention. The updated Form C will be uploaded to the tender documents.

New clarification added: Q3: Dear UNOPS team, we kindly request an extension of the tender submission deadline.  A3: Thank you for your request. Please be informed that the bid submission deadline will remain unchanged. 

New clarification added: Q2:  We kindly request an extension of the delivery periods to 120 days for FCA delivery and 150 days for DPU delivery, respectively. A2:  Please note the delivery periods cannot be extended, as the delivery requirements specified in the solicitation documents are fixed and must remain unchanged. As stated in the solicitation, the goods must be made available at the FCA (Incoterms 2020) point within 90 days after Contract signature and/or delivered to DPU Tashkent, Uzbekistan, within 120 days after Contract signature.

New clarification added: Q1: Please clarify the requirement to provide a Certificate of Registration/Authorization/Waiver. Does this mean that the products must be registered in Uzbekistan before their arrival? Alternatively, could an import waiver be obtained based on a registration application that has been submitted but is still pending approval?     A1: Please refer to Annex III, clauses 1.3 and 1.5 of the Draft Contract. Under clause 1.3, where registration is required but has not been obtained at contract signature, the Contractor shall submit the application and supporting documents upon signature and make efforts to obtain the necessary certificate or authorization before the goods arrive in Uzbekistan.Clause 1.5 addresses cases where the necessary certificates or permits remain outstanding upon arrival. The Contractor shall bear all associated costs of alternative customs procedures, transportation to and storage at a bonded warehouse until the required documents are obtained and the goods are cleared for free circulation under IM-40 customs regime. Whether an import waiver can be issued while registration is pending must be confirmed by the bidders with the competent regulatory authority of the Republic of Uzbekistan. Submission of a registration application does not, by itself, constitute an authorization or waiver.