Supply and Delivery of Office Furniture to 30 Hospitals in Sri Lanka
UNOPS
Supply and Delivery of Office Furniture to 30 Hospitals in Sri Lanka
Request for quotation
Reference:
RFQ/2026/64658
Beneficiary countries or territories:
Sri Lanka
Registration level:
Basic
Published on:
17-Sep-2026
Deadline on:
29-Sep-2026 11:30 0.00
Expired
Description
Supply and Delivery of Office Furniture to 30 Hospitals in Sri Lanka.
A Pre-Bid Meeting will be conducted virtually as set out below:
Date: Monday, 21 September 2026
Time: 11.00am to 12.00Noon [Sri Lanka Time]
Google Meeting Link: meet.google.com/bfy-shre-zyk
Participation in the pre-bid meeting is not mandatory but participation is strongly encouraged to avoid the risk of non-compliant bids.Failure to attend the non-mandatory virtual pre-bid meeting shall not render your proposal invalid.
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IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
A Pre-Bid Meeting will be conducted virtually as set out below:
Date: Monday, 21 September 2026
Time: 11.00am to 12.00Noon [Sri Lanka Time]
Google Meeting Link: meet.google.com/bfy-shre-zyk
Participation in the pre-bid meeting is not mandatory but participation is strongly encouraged to avoid the risk of non-compliant bids.Failure to attend the non-mandatory virtual pre-bid meeting shall not render your proposal invalid.
-----
IMPORTANT NOTE: Interested vendors must respond to this tender using the UNOPS eSourcing system, via the UNGM portal. In order to access the full UNOPS tender details, request clarifications on the tender, and submit a vendor response to a tender using the system, vendors need to be registered as a UNOPS vendor at the UNGM portal and be logged into UNGM. For guidance on how to register on UNGM and submit responses to UNOPS tenders in the UNOPS eSourcing system, please refer to the user guide and other resources available at: https://esourcing.unops.org/#/Help/Guides
Interested in improving your knowledge of what UNOPS procures, how we procure and how to become a vendor to supply to our organization? Learn more about our free online course on “Doing business with UNOPS” here
This tender has been posted through the UNOPS eSourcing system. / Cet avis a été publié au moyen du système eSourcing de l'UNOPS. / Esta licitación ha sido publicada usando el sistema eSourcing de UNOPS. Vendor Guide / Guide pour Fournisseurs / Guíra para Proveedores: https://esourcing.unops.org/#/Help/Guides
First name:
N/A
Surname:
N/A
This procurement opportunity integrates considerations for at least one sustainability indicator. However, it does not meet the requirements to be considered sustainable.
Gender issues
Social
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
| Link | Description | |
|---|---|---|
| https://esourcing.unops.org/#/Help/Guides | UNOPS eSourcing – Vendor guide and other system resources / Guide pour fournisseurs et autres ressources sur le système / Guía para proveedores y otros recursos sobre el sistema |
New clarification added: Clarification No. 05Extension of delivery periodSection II: Please advise if the delivery period can be extended to 90 days from contract signature to reasonably accommodate manufacturing, shipping and clearance for imported items. The current period is insufficient for importing the items, taking into account the current shipping transit times from the sourcing country Response:We will not be able to provide a extension to delivery period.
Edited on:
28-Sep-2026 12:11
Edited by:
webservice@unops.org
New clarification added: Clarification 05Q1. VAT and duty exemptionWe understand that all imported items under this RFQ are to be supplied on a VAT and duty exempt basis. Please clarify whether the exemption is also for the Social Security Contribution Levy (SSCL) and the Ports and Airport Development Levy as well.Response to Q1:Prices are to be quoted net of all direct and indirect taxes including VAT, and duties and taxes applicable (such as Custom duties, PAL, SSCL, VAT etc) if goods are imported to fulfil this requirement Q2. Submission of alternate offersWe wish to submit our quotation with two alternate technical and pricing options: one combining locally manufactured tables with imported chairs, and a second offering all items of imported origin. Please advise if UNOPS system permits the submission of such alternate offers under this RFQ.Response to Q2:As set out in RFQ particulars, alternate offers will not be accepted. Q3. Clarification on stain-resistant fabric requirementSection II, Clause 4.1 (item 12) and Clause 4.2 (item 14) of the Schedule of Requirements require “durable, stain-resistant fabric suitable for office use” for the Office Chair - Fixed Base and Office Chair - Swivel. Standard upholstery fabric used in office chair manufacturing is not inherently stain-resistant unless it carries a specific finish or technical treatment. Please clarify if a general-purpose durable upholstery fabric, without a specific stain-resistant certification, will be accepted as compliant.Response to Q3:A general-purpose durable upholstery fabric without a specific stain-resistant treatment or certification shall not be considered sufficient to demonstrate compliance with the stated requirement. The Contractor/Supplier shall provide office-grade upholstery fabric that is durable, suitable for regular office use and has stain-resistant properties, supported by the manufacturer’s technical data sheet, product specification or other appropriate documentation confirming the stain-resistant properties.
Edited on:
23-Sep-2026 12:53
Edited by:
webservice@unops.org
New clarification added: Clarification No: 04 Could you please share reference pictures of the Furniture required?ResponseAs set out in the Section II: Schedule of Requirements, Bidder shall submit clear photographs / images for each of the exact products being quoted, in line with the specifications provided for each of the items
Edited on:
23-Sep-2026 12:48
Edited by:
webservice@unops.org
New clarification added: Clarification 03:Q1: Kindly confirm whether an international vendor registered with UNGM/UNOPS is eligible to participate in RFQ/2026/64658 – Supply and Delivery of Office Furniture to 30 Hospitals in Sri Lanka, either directly or with local delivery/installation arrangements.Q2: With reference to Section 7 – Expertise of Firm, requiring minimum three years' experience in supplying office furniture in Sri Lanka, kindly clarify whether an international UNGM-registered bidder may participate by engaging a qualified Sri Lankan local partner/subcontractor having the required local experience, delivery and warranty-service capability. Kindly also confirm whether the local partner's Sri Lankan experience may be considered towards meeting this requirement.Response to Clarification 03:The bidder may submit a bid in association with other entities, particularly with an entity in the country where the goods and/or services are to be provided. Please see details set out under RFQ particulars.As set out under RFQ particulars, Bidder EligibilityIf a bidder does not have all the expertise required for the provision of the goods/services to be provided under the Contract, such bidder may submit a bid in association with other entities, particularly with an entity in the country where the goods and/or services are to be provided. In the case of a joint venture, consortium or association: All parties of such joint venture, consortium or association shall be jointly and severally liable to UNOPS for any obligations arising from their bid and the Contract that may be awarded to them as a result of this RFQ; The bid shall clearly identify the designated entity designated to act as the contact point to deal with UNOPS. The duly filled Form F: Joint Venture Partner Information Form must be included with the Bid. Such entity shall have the authority to make decisions binding upon the joint venture, association or consortium during the bidding process and, in the event that a contract is awarded, during the duration of the contract; andThe composition or the constitution of the joint venture, consortium or association shall not be altered without the prior consent of UNOPS.Each joint venture, consortium or association members must meet the bidder eligibility conditions as set out in Section I: Instruction to Bidders, Article 4.For Joint Venture, consortium, or association:Registration in UNGM : The lead partner must be registered in UNGM (registration of all members in UNGM is preferred).Submission : All bid documents must be submitted in the name of the leading partner. The submission must be made by the leading partner through their UNGM account.Authorization: If the forms are signed by a non-lead partner, the bid should accompany a duly executed Power of Attorney(POA) authorising the non-lead partner to sign the submission documents on lead partner's behalf.As set out under RFQ particulars, Evaluation method details:When a joint venture, consortium or association submits an offer:The Bid documents must be submitted in the name of the leading partner.The duly filled Form A: Joint Venture Partner Information Form together with copies of business registration for each of the joint venture partners must be submittedThe following evaluation method shall be applied:Each joint venture/consortium/association member must meet formal & eligibility criteria #1 & 3Lead partner of joint venture/consortium/association must meet formal & eligibility criteria #4 & qualification criteria #1All joint venture/consortium/association members combined must meet all other criteria
Edited on:
23-Sep-2026 12:29
Edited by:
webservice@unops.org
New amendment added #1: Amendment 01This RFQ is amended to include the following:1. Minutes of the pre-bid meeting uploaded under documents section of this RFQ2. Section_II_Schedule of Requirements_RFQ_2026_64658_R1 reflecting changes to specification to Office table - compact (as set out below) uploaded under documents section of this RFQ3. Section_III_Returnable Forms_RFQ_2026_64658_R1 reflecting changes to specification to Office table - compact in Form C:Technical Quotation Form_Revision 01 uploaded under documents section of this RFQAmendment to specification of Item 06: Office Table - CompactStorage - Cupboard : Minimum one lockable cupboard compartment with key. Cupboard Dimension shall be 30cm(L) x 45cm(W) x 30 cm (H)Storage - Drawer : Minimum one lockable drawer with key. Drawer dimension shall be 30cm (L) x 45cm (W) x15 cm (H)Lock Mechanism : Functioning lock and key for drawer and cupboardAll other specifications remains the same.
Edited on:
23-Sep-2026 11:18
Edited by:
webservice@unops.org
New clarification added: Clarification No. 02:with reference to your kind RFQ no. 2026/64658 we kindly ask the following clarifications:a. Is it possible to quote in USD or only in LKR?b. Do you need the installation in all 30 destinations for all products?Response to Clarification No. 02:a. Please refer to Article 6 of Section I: Instruction to Bidders that states the following: 6. QUOTATION CURRENCY(IES) The quotation shall be made in the currency(ies) stated in Section I: RFQ Particulars . If applicable, for comparison and evaluation purposes, UNOPS will convert the quotations into USD at the official United Nations rate of exchange in force at the time of the deadline for quotation Submission. UNOPS reserves the right not to reject any quotation submitted in a currency other than the mandatory bidding currency(ies). UNOPS may accept quotations submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory quotation currency and that for conversion the official United Nations operational rate of exchange of the day of RFQ deadline as stated in Section I: RFQ Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above. Rates in quotations shall be fixed. Quotations with adjustable rates shall be disqualified. "b. All units must be delivered to the 30 hospitals in Sri Lanka as set out in Annex 01 - Delivery Locations for Furniture _RFQ_2026_64658.pdf uploaded under the documents section of this RFQ
Edited on:
18-Sep-2026 11:32
Edited by:
webservice@unops.org
New clarification added: Clarification No 01: We are interested in participating in this tender. As an international bidder, could you please confirm whether we may submit our offer in USD?Response to Clarification No 01:Please refer to Article 6 of Section I: Instruction to Bidders that states the following: "6. QUOTATION CURRENCY(IES) The quotation shall be made in the currency(ies) stated in Section I: RFQ Particulars . If applicable, for comparison and evaluation purposes, UNOPS will convert the quotations into USD at the official United Nations rate of exchange in force at the time of the deadline for quotation Submission. UNOPS reserves the right not to reject any quotation submitted in a currency other than the mandatory bidding currency(ies). UNOPS may accept quotations submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory quotation currency and that for conversion the official United Nations operational rate of exchange of the day of RFQ deadline as stated in Section I: RFQ Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above. Rates in quotations shall be fixed. Quotations with adjustable rates shall be disqualified. "
Edited on:
17-Sep-2026 13:29
Edited by:
webservice@unops.org