SIMPLIFIED REQUEST FOR PROPOSAL; SRFP/HCR/SUP/PL/26/29 Intercultural Communication and Legal Changes in Ukrainian Refugees’ Status

SIMPLIFIED REQUEST FOR PROPOSAL 

SRFP/HCR/SUP/PL/26/29

Intercultural Communication and Legal Changes in Ukrainian Refugees’ Status

Section 1: Letter of Invitation 

United Nations High Commissioner for Refugees, hereinafter referred to as "UNHCR" hereby invites prospective bidders to submit a proposal in accordance with the General Conditions of Contracts and the Schedule of Requirements as set out in this Simplified Request for Proposal (SRFP). 

To enable you to submit a bid, please read the SRFP document including the following annexes carefully. 

SRFP documents:

• Annex A: Terms of References (TORs)
• Annex B: Financial Offer Form
• Annex C: UNHCR Vendor Registration Form for Commercial Suppliers 
• Annex D: UNHCR General Conditions of Contract for the provision of Goods and Services - 2018
• Annex E: UN Supplier Code of Conduct 
• Annex F: UNHCR’s General Policy on Personal Data Protection and Privacy
• Annex G: UNHCR Cloud ERP Supplier Portal Guidelines (MANUAL)

UNHCR may issue additional information regarding the SRFP on an ad hoc basis. Bidders shall be obliged to accept any amendments to the SRFP documents. All amendments shall be deemed to be part of the SRFP. A Bidder must ensure that its Proposal is prepared considering all amendments issued to the SRFP. 

SRFP Issue Date:

16.09.2026

Pre-bid attendance confirmation deadline:

21.09.2026

Participation in the pre-bid conference, which will take place on 22 September 2026 via Microsoft Teams at 10 AM CEST TIME, (shall be at the bidders’ own expense). 

There will be no reimbursement from UNHCR. An invitation will be sent to all potential suppliers who express their interest by contacting Mateusz Panfilowicz at panfilow@unhcr.org no later than close of business (COB) on 21 September 2026. Participation in the pre-bid conference is not mandatory, but it is strongly recommended given the complexity of the requirements. 

Pre-bid conference date
22.09.2026 

10 AM CEST, Teams Platform (online meeting)

Questions submission deadline:23.09.2026

SRFP Submission deadline:

30.09.2026 23:59

Section 3: Note to Bidders

Should you require further clarifications, kindly communicate using the messaging functionality in the system.

Please indicate whether you intend to submit a proposal by creating a draft response without submitting directly in the system. This will enable the system to send notification in case of amendments of the tender requirements.

Offers must be submitted through UNHCR's Cloud ERP Portal.

For technical issues related to the UNHCR Cloud ERP Supplier Portal, please contact Urszula Olgun at olgun@unhcr.org, with Mateusz Panfilowicz (panfilow@unhcr.org) copied on the correspondence.

In case you have never registered before, you can register a profile using this Supplier Registration Link.

Following registration or should you already be registered, please proceed to Supplier Portal. 

Mateusz Panfilowicz, Assistant Supply Officer

Supply Unit

UNHCR Representation for the Republic of Poland, the Czech Republic and the Slovak Republic