Construction of the new waste treatment facility for the Queen Elizabeth Hospital in Barbados

New clarification added: Clarification Note No. 2 (continued)Question No. 23: Clarification on Applicable Profit Percentage for “Cost Plus Profit”Schedule 3.4 [Valuation and Payment] states that the applicable profit percentage for “Cost Plus Profit” under Sub-Clause 1.1 is 0%.However, Sub-Clause 1.1 of the General Conditions provides that the applicable profit percentage shall be stated in Schedule 1 [Contract Details], and, if not stated, shall be 5%. Furthermore, Sub-Clause 1.5 gives Schedule 1 and the General Conditions precedence over the remaining Schedules.Please confirm the applicable profit percentage for “Cost Plus Profit” under the Contract. Answer: In Section V: Requirements, Schedule 3: Requirements of the employer, 3.4 Valuation and Payment, 1.1 Applicable profit percentage for Cost Plus Profit indicate that the applicable profit percentage for Cost Plus Profit under Sub-Clause 1.1 is 0%

New clarification added: Clarification Note No. 2 (continued)Question No. 21: Clarification on Academic Qualification for MEP CoordinatorWith reference to Section V, Clause 3.8, the required qualification for the MEP Coordinator is a “Bachelor’s degree in Mechanical Engineering or related field.”Please confirm whether a Bachelor’s Degree in Electrical Engineering and Automation Engineering would be considered acceptable as a “related field” for the position of MEP Coordinator. Answer: It is confirmed that a Bachelor’s Degree in Electrical Engineering or Electrical and Automation Engineering is considered an acceptable "related field" for the position of MEP Coordinator. Please note that the proposed candidate must also fully satisfy all other tender requirements, including the minimum 5 years of practical MEP Engineering experience in construction projects. Question No. 22: Clarification on Academic Qualification for Construction Supervisor / Site Foreman. With reference to Section V, Clause 3.8, the required qualification for the Construction Supervisor / Site Foreman is stated as:“Diploma in Building Construction or similar trade-related qualifications, or High school diploma.”Please confirm whether a Bachelor’s Degree in Civil Engineering would be considered acceptable for this position, given that Civil Engineering is directly related to building construction and construction works. Answer: Yes. A Bachelor’s Degree in Civil Engineering (or a related engineering discipline) is acceptable, as it exceeds the minimum academic requirement. Please note that the proposed candidates must also have at least 3 years of relevant site supervision or foreman experience. 

New clarification added: Clarification Note No. 2 (continued)Question No. 14: E. Section IV, Page 14 of 60 states that the Contractor shall plan high-impact noise activities (e.g., demolition, drilling) exclusively during the window of Friday 18:00 to Sunday 20:00. The Contractor shall account for intermittent work stoppages (averaging 1–2 hours per instance) caused by emergency medical procedures or sensitive site activities.Questions:1.Please confirm whether high-impact noise activities are strictly limited to the stated Friday 18:00 to Sunday 20:00 window.2.Please clarify whether any exceptions to the specified working window will be permitted.3.Please confirm how frequently emergency medical procedures or sensitive site activities are anticipated to cause work stoppages.4.Please clarify how the Contractor will be notified of such work stoppages.5.Please confirm whether the Contractor will be granted extensions of time for stoppages caused by hospital activities. Answer: 1. High-impact noise activities (e.g., major demolition, extensive concrete breaking) are not strictly limited to this weekend window. However, any high-impact noise activities planned outside this window must be requested in advance via the rolling two-week look-ahead schedule for formal review and approval by the Engineer in coordination with QEH.2. Yes. Exceptions to the standard working window may be permitted, subject to advance written request (at least 48 hours prior) and formal review and approval by the Engineer3. Frequent work stoppages are not anticipated. The requirement is a contingency allowance for an active hospital environment. The Contractor shall account for occasional, brief intermittent stoppages should an urgent operational necessity arise4. The Contractor will be notified through established project communication channels and formal correspondence. The Supervision Consultant / Engineer will notify the Contractor’s site representative ahead of time whenever a planned hospital procedure requires a temporary adjustment or stoppage.5. Stoppages caused by hospital activities are not expected to recur regularly. An Extension of Time (EoT) will only be granted when the agreed contractual criteria are met (e.g., when cumulative suspensions exceed the contractual threshold limits or cause critical path delays) and the Contractor submits proper written notice and supporting substantiation.Question No. 15: G. Section V, 3.2.H, Page 50 0f 60 - The Employer is responsible for obtaining the permits and licences listed below:Environmental and Social Impact Assessment (ESIA): The Employer will submit the application to the Environmental Protection Department (EPD); Building/Construction Permit: The Employer will submit the application to the Planning and Development Department. Furthermore, the Contractor is responsible for obtaining any additional permits or licenses required to execute the Works and that are not mentioned above.Questions:1. Please provide a complete list of the permits and licenses the Contractor is responsible for obtaining. Answer: The Employer will be responsible for obtaining the principal development approvals identified in the bidding document, including the Environmental and Social Impact Assessment/EPD approval and the Planning and Development Department approval for the permanent Works.The Contractor shall be responsible for obtaining, maintaining and complying with all permits, licences, notifications, certificates and approvals required under Barbados law for its construction activities, personnel, equipment, temporary works and methods of execution.Based on the scope of the Works, these are expected to include, as applicable:Labour Department – Notification of Construction WorkThe Contractor shall notify the Chief Labour Officer of the construction/engineering works in accordance with Section 85 of the Safety and Health at Work Act, Cap. 356. For works expected to continue for more than one week, notification is required at least seven days before commencement.Occupational Safety and Health requirementsThe Contractor shall obtain or arrange any inspections, certifications and records required by the Labour Department for construction plant and equipment, including lifting equipment, cranes, hoists, lifting tackle, pressure vessels, air receivers and similar equipment, where applicable.Electrical installation approval and certificationElectrical works shall be undertaken through appropriately licensed personnel. The Contractor shall arrange the required inspection and certification of new, temporary, altered or upgraded electrical installations by the Government Electrical Engineering Department (GEED), where applicable.Environmental and waste-related permissionsWhile the principal EPD approval for the development is the Employer's responsibility, the Contractor shall obtain any operational permissions required for its activities, including approval for the disposal of waste streams for which specific EPD permission is required, such as asbestos-containing material, hazardous waste, contaminated material or other commercial/industrial waste not routinely accepted at approved disposal facilities.Public road, traffic and utility permissionsWhere the Contractor's operations require occupation, obstruction or excavation of a public road, diversion of traffic, modification of public drainage or interference with existing public utilities, the Contractor shall obtain the necessary permits or approvals from the relevant authority before undertaking such activities.Temporary utility connectionsThe Contractor shall obtain the required applications, inspections and approvals associated with temporary electricity, water, telecommunications or other utility services required for construction, where these are provided specifically for the Contractor's operations.Work permits and immigration approvalsThe Contractor shall obtain all immigration and employment authorisations required for any non-Barbadian personnel proposed for the Works.Licences and certifications for specialised tradesThe Contractor shall ensure that electricians and any other trades or specialists for which Barbados legislation requires licensing, registration or competency certification hold valid approvals for the activities they perform.QEH operational permits and authorisationsAs the Works will be undertaken within an operational hospital, the Contractor shall comply with QEH's applicable site access and work-control procedures, including General Work Permits and, as applicable, hot-work permits, electrical isolation/LOTO, excavation permits, confined-space permits and other QEH safety authorisations. These are operational controls rather than statutory development permits.The above identifies the permits and approvals presently anticipated for the Works. The Contractor remains responsible for identifying and obtaining any additional permit, licence, notification, inspection or statutory approval that becomes necessary as a result of its particular construction methodology, equipment, temporary works or proposed operations.

New clarification added: Clarification Note No. 2 (continued)Question No. 10: Clarification on Local Approval for Natural Gas Installation and ConnectionDrawing QEH-WTB-EM-623C-R02 – Natural Gas and Diesel Layout and the Natural Gas Technical Specifications indicate that the new natural gas system will be connected to the existing 3-inch gas pipeline serving the former incinerator building.Please confirm whether the installation of the new natural gas piping and its connection to the existing hospital gas system require approval, inspection and/or certification by the relevant Barbados authority or energy/gas authority. Answer: Yes, local approval, inspection, and certification are strictly required under the National Petroleum Corporation Act, Cap. 280 of Barbados. The awarded contractor must coordinate with the Barbados National Energy Company Limited (BNECL) to review plans, physically inspect the new internal piping, and witness mandatory pressure tests prior to authorising the final connection to the existing 3-inch pipeline. Furthermore, any associated electrical systems, such as control panels or shut-off valves, must be separately inspected and certified by the Barbados Government Electrical Engineering Department (GEED) before commissioning. Question No. 11: Clarification on Third-Party Testing and Certification for Steam Piping WeldsDrawing QEH-WTB-EM-640-R02 – Waste Management Building Steam System Layout does not clearly indicate whether third-party testing and certification are required for the steam piping welds.Please confirm whether the steam piping welds are required to be tested by an independent third party. Answer: Yes. Independent third-party testing and certification are strictly required for steam piping welds and any other weldings in the project. In accordance with the Barbados Factories Act, Cap. 347, all steam and pressure systems must be inspected and officially certified by an independent, recognized "Competent Person" prior to commissioning.All costs associated with engaging the independent third-party testing entity, conducting NDT inspections, providing weld certifications, and executing the required hydrostatic/pressure tests shall be deemed included in the Contractor's tendered rates. No separate or additional payment will be made for third-party weld testing or certification.Question No. 12: Clarification on Ground Floor FFL / NGL DatumDrawings QEH-AR-104-R02 and QEH-AR-105-R02 indicate “0.00 FFL = +0.30 NGL”, while other architectural drawings indicate that “0.00 FFL corresponds with -0.30 NGL.”Please confirm whether FFL 0.00 corresponds to +0.30 m NGL or -0.30 m NGL. Answer: It is confirmed that Finished Floor Level 0.00 FFL corresponds to -0.30 m NGL.As established in the General Notes across the architectural design drawings (including QEH-WTB-AR-116-R02, QEH-WTB-AR-117-R02, QEH-WTB-AR-118-R02, QEH-WTB-AR-119-R02, QEH-WTB-AR-122-R02, QEH-WTB-AR-122a-R02, QEH-WTB-AR-123-R02, and QEH-WTB-AR-123a-R02), the project internal Finished Floor Level (0.00 FFL) corresponds with topographic -0.30 NGL, with reference to drawing QEH-GEN-PR-009 (Topographic Survey Plan).Question No. 13: D. Section IV, Schedule 2.2. Page 20 of 60 indicates that the Contractor shall allow in its programme and price for occasional short-duration suspensions instructed by the Engineer that do not exceed two hours per occurrence and an aggregate of eight hours in any calendar month. Where instructed suspensions exceed these limits, or where access restrictions differ materially from those stated in the Contract, the Contractor shall timely notify the Engineer.Questions:1.Confirm whether a Provisional Sum should be allowed for this.2.Please clarify the basis for determining whether an instructed suspension exceeds the two-hour limit per occurrence.3.Please confirm how the aggregate eight-hour monthly limit will be calculated and recorded.4.Please confirm whether suspensions exceeding these limits will entitle the Contractor to an extension of time and/or additional costs.5.Please clarify the procedure and timeframe for notifying the Engineer of such suspensions.6.Please confirm whether standby, remobilisation, and associated costs arising from suspensions or access restrictions are compensable. Answer: 1. No. As stipulated in Section IV, Schedule 2.2, the Contractor is required to allow for these expected short-duration work stoppage within their own proposed works programme and general pricing. A Provisional Sum should not be allocated for this.2. The duration of each occurrence will be measured continuously from the specific start time indicated in the Engineer's notice, up until the time the Engineer formally authorises the resumption of activities.3. The aggregate eight-hour limit will be calculated cumulatively within a single calendar month. The Engineer and the Contractor’s representative shall jointly record and sign off on the start and end times of all instructed workstopage in the daily/weekly site logs to ensure accurate tracking of the monthly total.4. Extensions of time and/or additional costs will only be considered if the cumulative duration of the work stoppage exceeds the aggregate limit of eight (8) hours in any calendar month. Exceeding the two-hour limit for a single occurrence does not independently entitle the Contractor to an extension of time unless the monthly aggregate threshold is also breached. Any claims arising from exceeding this monthly limit will be subject to evaluation by the Engineer in accordance with the relevant provisions of the General Conditions of Contract.5. A formal notice shall be issued by the Engineer to the Contractor's representative, provided as an attachment to an email. The timeframe for these notifications will be adjusted on a case-by-case basis, as it depends directly on immediate operational demands and emergency requests from QEH.6. Work stoppages that fall within the time limits explicitly specified must be allowed for in the Contractor's programme and price, and are therefore non-compensable.

New clarification added: Clarification Note No. 2Question No. 6: Clarification on Water Softener Supply and Treated Water Quality TestingDrawing QEH-WTB-PW-417-R02 – POTABLE WATER LAYOUT indicates a water softener, and Section V requires a dedicated water softening system in the steam boiler room. However, the responsibility for the supply of the water softener and the requirements for treated-water quality testing are not clearly defined.Please confirm whether the Water Softener shall be supplied and installed by the Contractor. Please also confirm whether the treated water quality is required to be tested. Answer: Please note that the water softening system will be supplied and installed by the Autoclave supplier, who will also be responsible for conducting the treated water quality testing during commissioning. No testing is required from the Contractor. Question No. 7: Clarification on Sprinkler System in ColdstoresUnder Drawing QEH-WTB-FS-709-R02 – Sprinkler, dry pendent sprinklers are specified for the cold store areas, while the associated sprinkler pipework appears to be part of a wet-pipe system.Please confirm whether this arrangement is intended and whether water within the wet pipework will affect the proper operation of the dry pendent sprinklers. Answer: Yes, the arrangement shown on Drawing QEH-WTB-FS-709-R02 is intended and complies with the project design requirements (Specification QEH-WTB-FS-702-R02, Section 6 / NFPA 13).Dry pendent sprinklers are specifically engineered to protect refrigerated/freezing spaces served by a wet-pipe system. The wet pipework is installed outside/above the cold store envelope in a non-freezing ambient area, while the dry barrel assembly keeps water out of the cold space until the sprinkler head is activated. Consequently, water within the wet pipework will not freeze or adversely affect the proper operation of the dry pendent sprinklers. Question No. 8: Clarification on Volume Dampers and Fire Dampers in HVAC Branch DuctsThe HVAC layout drawings indicate the use of volume dampers (VD/VDC) and fire dampers (FD); however, the locations and identification of these dampers are not fully indicated on some supply and exhaust branch ducts.Please review and update the relevant HVAC drawings to clearly indicate the required locations and types of volume dampers and fire dampers on the applicable supply and exhaust branch ducts. Answer: The design drawings and technical specifications provide sufficient detail for bidding purposes; no updates to the drawings will be issued. Volume dampers (VD/VDC) and fire dampers (FD) shall be supplied and installed in accordance with the HVAC layout drawings (QEH-WTB-EM-623 A and QEH-WTB-EM-623 B), HVAC details drawing (QEH-WTB-EM-624), and Technical Specification QEH-WTB-EM-618-R02 (Sections 4.4 Volume Dampers, 4.5 Fire Dampers, and 4.10 System Balancing).For clear reference, the exact locations, types, and construction requirements are specified across the design package as follows:HVAC Layout Drawings (Locations):Supply Air Layout (QEH-WTB-EM-623 A-R02):- Fire Dampers (FD): Graphically indicated at wall penetrations across fire-rated compartment boundaries (e.g., ductwork serving the Treatment / Steam Boilers area).- Round Volume Dampers (VDC): Specified on supply duct branches and diffuser connections (labeled "VDC ON NECK") for manual airflow regulation.Exhaust Air Layout (QEH-WTB-EM-623 B-R02):- Rectangular Volume Dampers (VD): Indicated on exhaust branch duct take-offs and register connections (labeled "VD" and "VD ON NECK") for manual airflow regulation.Technical Specifications (QEH-WTB-EM-618-R02 - Types & Construction Standards):Section 4.4 – Volume Dampers:- Subsection 4.4.1 (Rectangular Volume Dampers): Specifies construction materials (galvanized steel or aluminum), blade operation (opposed blade for throttling/regulation; parallel blade for two-position control), and manual adjustment quadrant with locking mechanism.- Subsection 4.4.2 (Round Volume Dampers): Specifies single-disc butterfly type dampers for circular branch ducts.Section 4.5 – Fire Dampers: Defines compliance with UL 555 and NFPA 90A standards, thermal tripping mechanisms (72°C / 162°F fusible link), mounting sleeves, and partition penetration details.Section 4.10 – System Balancing: Specifies testing, adjusting, and balancing (TAB) requirements using the installed volume dampers.HVAC Details Drawing (QEH-WTB-EM-624-R02 - Assembly Details):Includes structural and assembly schematics under "REFERENCE FIRE DAMPER PARTS DETAILED DRAWING" and "REFERENCE FIRE DAMPER DIMENSIONS" (detailing damper casing, blades, actuator mountings, thermal release elements, and duct connection flanges).Volume dampers shall be installed at branch duct take-offs and terminal necks to achieve proper air balancing, and fire dampers shall be installed where ducts penetrate fire-rated barriers in compliance with SMACNA and NFPA standards.Bidders are kindly requested to submit their proposals in accordance with the existing tender documents. Any minor adjustments required during construction shall be executed in accordance with the specified technical standards and approved shop drawings. Question No. 9: Clarification on Supply Duct Insulation within Coldstore RoomsThe HVAC Technical Specifications require 25 mm mineral-wool insulation for exhaust ducts serving coldstore rooms, while Drawing QEH-WTB-EM-623A-R02 – HVAC Layout – Air Supply appears to indicate no insulation for the supply ductwork serving Coldstore for Organic (Room 12) and Coldstore for Infectious & Sharps (Room 23).Please confirm whether the supply ductwork within Rooms 12 and 23 is intended to remain uninsulated, or whether thermal insulation shall be provided. If insulation is required, please confirm the material and thickness.Answer: The 25 mm mineral-wool insulation requirement specified in the HVAC Technical Specifications (QEH-WTB-EM-618-R02) applies specifically to exhaust ducts serving the coldstore rooms.Drawing QEH-WTB-EM-623A-R02 governs the supply ductwork layout; however, no supply ventilation is provided for the coldstore rooms. Only exhaust ventilation shall be provided, as indicated in Drawing QEH-WTB-EM-623B-R02, where the required insulation is already specified.  

New clarification added: MINUTES OF THE SECOND PRE-BID MEETINGInvitation to Bid  ITB/2026/63895 - Construction of the new waste treatment facility for the Queen Elizabeth Hospital in Barbados1. IntroductionA second pre-bid meeting was held on September 28, 2026, at 11:00 a.m. (Barbados local time) via Google Meet.As stated in the eSourcing platform, specifically in the particulars section in “Clarifications/pre-bid meeting details”, the clarification meeting shall be conducted on this day and date and participation is not mandatory, but is strongly recommended to avoid the risk of non-compliant bids.2. Q&A and ClarificationsIt was emphasized that UNOPS would not provide official responses to bidders' questions regarding the Invitation to Bid during the Second Pre-Bid Meeting. All questions must be submitted in writing through the UNOPS eSourcing platform.Bidders were cautioned not to rely on any statements, assertions, or information provided during the clarification meeting unless confirmed in writing by UNOPS.3. Presentation OverviewThe meeting included a presentation covering general administrative and technical aspects of the process, as well as the use of the eSourcing platform. The following topics were addressed:Introduction to UNOPS: Details the organization's role as the operational arm of the UN.General Aspects of the Project: Covers the scope of the contract and the construction works at the hospital.Technical Requirements: Covers the project technical requirements, contract details, schedules, and compliance obligations.Invitation to Bid: Explains the Invitation to Bid (ITB) method and the evaluation criteria and the key tender documents that form part of the solicitation package.UNGM and UNOPS eSourcing: Presents basic information on UNGM and the UNOPS eSourcing system for submitting offers.Common Mistakes and Best Practices: Discusses common errors and best practices for proper bid submission.4. Submitting Clarification RequestsBidders were informed that, as outlined in the solicitation documents, any inquiries must be submitted in writing via the clarification mechanism on the eSourcing platform, which serves as the sole official avenue for inquiries.No inquiries were raised by participants during the question and answer session.5. Importance of Thorough Bid PreparationAttendees were reminded of the importance of carefully reviewing, analyzing, and considering all information provided in the bidding documents and the eSourcing system when preparing their bids.Barbados, September 28, 2026.

New clarification added: Second Site Inspection Visit MinutesTender References:ITB/2026/63895 – Construction of the new waste treatment facility for the Queen Elizabeth Hospital in BarbadosITB/2026/64319 – Construction of a new parking area at the Queen Elizabeth Hospital in BarbadosDate: Friday, September 25, 2026Time: 10:15 a.m. – 11:15 a.m. ASTLocation: Queen Elizabeth Hospital, Bridgetown, Barbados1. Opening and WelcomeThe site inspection process was initiated at 10:15 a.m. at the incinerator building of the Queen Elizabeth Hospital. The UNOPS team welcomed the potential offerors in attendance.2. ITB/2026/63895 - Waste Treatment Facility InspectionThe UNOPS team presented the layout plans for the new waste treatment facility. HSSE considerations such as traffic management, works within an active hospital environment and site access constraints were highlighted. Offerors were guided through the site, and the specific limits and boundaries of the works area were clearly indicated.3. ITB/2026/64319 - Parking Area InspectionFollowing the inspection of the waste treatment facility site, the group relocated to the designated site for the new parking area. The UNOPS team presented the corresponding architectural and engineering drawings and physically indicated the limits of the works area.4. Q&A and ClarificationsDuring the walk-through, offerors were given the opportunity to ask questions regarding the works requirements for both projects. The UNOPS team provided verbal responses where possible.Important Policy Note: It was explicitly clarified to all attendees that any verbal responses provided during the inspection are non-binding to the tender processes. In accordance with UNOPS policy, the written minutes shall prevail over any oral responses provided during the site inspection. Offerors were instructed to formally raise all their questions and clarification requests through the UNOPS eSourcing platform to receive official, binding answers.5. ClosingThe site visit concluded at 11:15 a.m.

New clarification added: Clarification Note no. 1Dear Sir/Madam,In reference to the Invitation to bid ITB/2026/63895 for Construction of the Construction of the new waste treatment facility for the Queen Elizabeth Hospital in Barbados, we are issuing this Clarification Note No. 1, which should be considered when preparing your bid.Question No. 1: We respectfully requests an extension of the submission deadline for the above-referenced tender, currently scheduled for 13 October 2026 at 19:00We note that the Second Pre-Bid Meeting is scheduled for 28 September 2026 at 11:00 a.m. Barbados time. Given the technical nature and complexity of the works, we anticipate that the meeting may result in additional clarifications, responses, or information that will need to be carefully reviewed and incorporated into our technical and financial submission.The project requires detailed coordination of the civil, structural, mechanical, electrical, wastewater treatment, procurement, construction methodology, programme, and commercial components. Adequate time following the second pre-bid meeting would therefore assist bidders in properly evaluating the requirements, obtaining final quotations from suppliers and subcontractors, and preparing a complete and competitive submission that fully complies with UNOPS' requirements.We therefore respectfully request that UNOPS consider extending the tender submission deadline by two (2) weeks, from 13 October 2026 to 27 October 2026, or to such later date as UNOPS considers appropriate.We believe that this additional period would facilitate a more comprehensive and technically responsive tender submission while ensuring that all clarifications arising from the pre-bid process can be properly addressed.Answer: Please refer to Amendment No. 3, as the deadlines for clarification requests and final submissions have been extended as follows:- Submission deadline: October 27, 2026 - 15:00 hrs (Barbados Time) 19:00 hrs (UTC)- Clarifications deadline: October 19, 2026 - 15:00 hrs (Barbados Time) 19:00 hrs (UTC) The default time displayed in eSourcing and UNGM is in UTC, not Barbados time. Bidders are advised to ensure they verify for any time differences relative to Barbados time or UTC, regardless of their location, when preparing their submission or clarifications requests.Question No. 2:  We kindly request UNOPS to consider extending the current bid submission deadline by two (2) weeks, from 13 October 2026 to 27 October 2026.The Works involve multiple civil, architectural, MEP, HVAC, fire protection, electrical, photovoltaic and specialist systems, together with various imported materials and equipment. In order to prepare a comprehensive and reliable Financial Offer, additional time is required to complete detailed market enquiries, obtain and compare quotations from suppliers, carry out comprehensive cost calculations, and complete the necessary verification and confirmation of key material and equipment prices.The requested extension would allow bidders to conduct a more thorough price comparison and validation process and to finalize accurate and well-supported pricing, thereby avoiding pricing based on incomplete quotations or compressed cost assessments. Answer: Please refer to the response to question no. 1Question No. 3:  We have prepared our clarification requests in an Excel table format for ease of reference. However, we noticed that attachments cannot be uploaded through this platform.Could you kindly advise whether we may submit the clarification requests by email, or please advise us on the appropriate method for submitting the Excel file?Thank you for your guidance. Answer: In accordance with Section I (Instructions to Bidders), Article 8, all requests for clarification must be submitted exclusively through the written clarification functionality of the UNOPS eSourcing platform. Submissions transmitted via email or shared through external file-sharing links cannot be accepted or logged as formal inquiries.This requirement strictly ensures full traceability for oversight and audit purposes, establishing an immutable, transparent, and centralized digital record of all vendor communications and formal responses throughout the solicitation process.Bidders who have organized their questions in a tabular or spreadsheet format should copy and paste the text of each query directly into the text fields under the "Request a Clarification" tab within the eSourcing system. Bidders may submit multiple individual entries through the platform to ensure that each technical and administrative query is properly registered, tracked, and answered by the evaluation team Question No. 4:  Clarification on Schedule 0.10 Dispute DetailsPlease confirm whether the disclosure required under Schedule 0.10 is limited to current contractual disputes, arbitration or legal proceedings between the Bidder and its employers, and does not include other legal proceedings involving suppliers, employees, authorities or other third parties. Answer: In accordance with Section VI (Returnable Schedules), Schedule 0.10 (Dispute Details), bidders are required to disclose any current contract dispute, arbitration, or legal proceeding involving the bidding entity.While Schedule 0.10 explicitly highlights contractual disputes between the bidder and its clients/employers (whether initiated by or against the bidder), the disclosure requirement extends to any formal legal proceeding, mediation, arbitration, or litigation in any court locally or internationally that could materially impact the firm's legal standing, financial solvency, or operational capacity to execute the contract. Routine administrative inquiries or minor internal workforce/supplier matters do not need to be listed unless they have escalated to formal court proceedings, binding arbitration, or regulatory enforcement actions. Question No. 5:  Clarification on UNOPS Official Address for Bank Reference LetterWhile arranging the Bank Reference Letter to be submitted as part of our bid, our bank requires the official address of UNOPS for issuance of the letter.Please kindly confirm the official address of UNOPS that should be stated in the Bank Reference Letter. Answer: For the purpose of issuing the Bank Reference Letter (or Bank Comfort Letter) required under the tender qualification criteria, issuing financial institutions should address the letter to the United Nations Office for Project Services (UNOPS) using the following details:- United Nations Office for Project Services (UNOPS)- Address: Ground Floor of the Edghill Building, Wildey Business Park, Wildey, St. Michael, Barbados Please note that additional clarification requests are currently being analyzed, and UNOPS is preparing its responses to be issued in due course.UNOPS

New amendment added #3: Amendment no. 3Interested bidders in the ITB/2026/63895 process should take into account the modifications included in the document "Amendment No. 3 ITB_2026_63895 .pdf", available in the Documents Section             Taking this amendment into account, the rest of the documents in the tender remain unchanged.

New clarification added: MINUTES OF THE PRE-BID MEETINGInvitation to Bid  ITB/2026/63895 - Construction of the new waste treatment facility for the Queen Elizabeth Hospital in Barbados1. IntroductionA pre-bid meeting was held on September 17, 2026, at 11:00 a.m. (Barbados local time) via Google Meet.As stated in the eSourcing platform, specifically in the particulars section in “Clarifications/pre-bid meeting details”, the clarification meeting shall be conducted on this day and date and participation is not mandatory, but is strongly recommended to avoid the risk of non-compliant bids.2. Q&A and ClarificationsIt was emphasized that UNOPS would not provide official responses to bidders' questions regarding the Information to Bid during the clarification meeting. All questions must be submitted in writing through the UNOPS eSourcing platform.Bidders were cautioned not to rely on any statements, assertions, or information provided during the clarification meeting unless confirmed in writing by UNOPS.3. Presentation OverviewThe meeting included a presentation covering general administrative and technical aspects of the process, as well as the use of the eSourcing platform. The following topics were addressed:Introduction to UNOPS: Details the organization's role as the operational arm of the UN.General Aspects of the Project: Covers the scope of the contract and the construction works at the hospital.Invitation to Bid: Explains the Invitation to Bid (ITB) method and the evaluation criteria and the key tender documents that form part of the solicitation package.UNGM and UNOPS eSourcing: Presents basic information on UNGM and the UNOPS eSourcing system for submitting offers.Common Mistakes and Best Practices: Discusses common errors and best practices for proper bid submission.4. Submitting Clarification RequestsBidders were informed that, as outlined in the solicitation documents, any inquiries must be submitted in writing via the clarification mechanism on the eSourcing platform, which serves as the sole official avenue for inquiries.Throughout the meeting, the prospective vendor sought details concerning the Value Added Tax (VAT) and timeframes for completion. Non-binding guidance was offered, and participants were instructed to transmit their queries formally through eSourcing.5. Importance of Thorough Bid PreparationAttendees were reminded of the importance of carefully reviewing, analyzing, and considering all information provided in the bidding documents and the eSourcing system when preparing their bids.Barbados, September 17, 2026.

New clarification added: Site Inspection Visit MinutesTender References:ITB/2026/63895 – Construction of the new waste treatment facility for the Queen Elizabeth Hospital in BarbadosITB/2026/64319 – Construction of a new parking area at the Queen Elizabeth Hospital in BarbadosDate: Friday, September 18, 2026Time: 10:00 a.m. – 11:15 a.m. ASTLocation: Queen Elizabeth Hospital, Bridgetown, Barbados1. Opening and WelcomeThe site inspection for both tender processes was initiated concurrently at 10:00 a.m. at the incinerator building of the Queen Elizabeth Hospital. The UNOPS team welcomed the potential offerors in attendance.2. ITB/2026/63895 - Waste Treatment Facility InspectionThe UNOPS team presented the layout plans for the new waste treatment facility. HSSE considerations such as traffic management, works within an active hospital environment and site access constraints were highlighted. Offerors were guided through the site, and the specific limits and boundaries of the works area were clearly indicated.3. ITB/2026/64319 - Parking Area InspectionFollowing the inspection of the waste treatment facility site, the group relocated to the designated site for the new parking area. The UNOPS team presented the corresponding architectural and engineering drawings and physically indicated the limits of the works area.4. Q&A and ClarificationsDuring the walk-through, offerors were given the opportunity to ask questions regarding the works requirements for both projects. The UNOPS team provided verbal responses where possible.Important Policy Note: It was explicitly clarified to all attendees that any verbal responses provided during the inspection are non-binding to the tender processes. In accordance with UNOPS policy, the written minutes shall prevail over any oral responses provided during the site inspection. Offerors were instructed to formally raise all their questions and clarification requests through the UNOPS eSourcing platform to receive official, binding answers.5. Upcoming Second Site VisitThe UNOPS team announced that a second site visit will be conducted next week.Date: Friday, September 25, 2026Time: 10:00 a.m. Barbados time (AST)Purpose: To provide offerors another opportunity to re-visit the sites and raise further questions.6. ClosingThe site visit concluded at 11:15 a.m.

New amendment added #2: Amendment No. 2Interested bidders should take into account the following modifications to the Invitation to Bid document for the ITB/2026/63895 process, which must be considered when preparing their bids:1. Tender Particulars: A second Pre Bid Meeting has been scheduled, this section is section is amended as follows:“a) First Pre Bid Meeting:Location: Virtual via the Google Meet platform.Link: meet.google.com/kio-zbhu-xwoDate and time: September 17, 2026, at 11:00 a.m. Barbados time.b) Second Pre Bid Meeting:Location: Virtual via the Google Meet platform.Link: meet.google.com/zyy-vceg-oaqDate and time: September 28, 2026, at 11:00 a.m. Barbados time.These clarification meetings will be held virtually via the Google Meet platform. UNOPS will not be responsible for connection and/or communication problems during this event. Participation in the clarification meetings is not mandatory but participation is strongly encouraged to avoid the risk of non-compliant proposals.The meetings will provide tools for using the eSourcing platform to submit bids correctly. Technical questions about the tender document cannot be addressed in this space.Email address to confirm participation and provide details of the offeror’s representatives: barbados@unops.org-------------------------------------------------------------------------------------------------------------------------------Bidders should use the UNOPS eSourcing system to request clarifications for this tender, under the "Tender Information" tab and within this tab accessing the "Request a Clarification" tab to send their clarification requests in the appropriate field and submit it by clicking on the Submit button. UNOPS will respond to all requests received and will publish its responses on the "Revisions" tab of the eSourcing system.However, clarifications may be requested in the system only before the Clarification Deadline, as indicated in the "General Information" tab.UNOPS understands that the bidder carefully reviewed all the documents included in the eSourcing platform, to decide whether it can comply with the stipulated technical, commercial and contractual conditions. It shall also be understood that the bidder has thoroughly analyzed them to see if they contain any ambiguity, omission or contradiction, or any unclear or appearing discriminatory or restrictive feature, or any provision that contravenes the rules, in order to formulate any requests for clarification or comments. It is the bidder's responsibility to point out any ambiguities, contradictions, omissions, etc. before submitting its bid to ensure that the bid meets all requirements."2. Tender “Documents” Tab: The following documents include modifications related to tender title update.The following documents have been incorporated:Pre-bid meeting presentation ITB/2026/63895.pdf

New amendment added #1: Amendment no. 1Interested bidders in the ITB/2026/63895 process should take into account the modifications included in the document "Amendment No. 1 ITB_2026_63895 .pdf", available in the Documents Section             Taking this amendment into account, the rest of the documents in the tender remain unchanged.