Supply, Delivery and Commissioning of Specialised Engineering Training Equipment for CoVE for Renewable Energy - Mzuzu Technical College - Malawi

New amendment added #1: Amendment 1This amendment is to:Extend the bid closing date of ITB/2026/64533 - Supply, Delivery and Commissioning of Specialised Engineering Training Equipment for CoVE for Renewable Energy - Mzuzu Technical College from 2026-10-14 13:00 UTC until 2026-10-21 13:00 UTCExtend bid clarification closing date ITB/2026/64533 - Supply, Delivery and Commissioning of Specialised Engineering Training Equipment for CoVE for Renewable Energy - Mzuzu Technical Collegeby from 2026-09-30 10:00 UTC until 2026-10-06 10:00 UTCTo upload the presentation and minutes of the virtual prebid meeting held on 23 September 2026Responses to questions we are receiving through the e-sourcing portal shall be disseminated via a subsequent amendment that will be shared within 2 days of the closure of the deadline for clarifications. There will be no further extensions that will be allowed. Therefore the General Tab of the ITB now reads:- Deadline * 2026-10-21 13:00 UTC- Deadline for clarifications * 2026-10-06 10:00 UTCThe following documents are now uploaded to the documents section of the ITB- Prebid Minutes_ITB_2026_64533_Supply, Delivery and Commissioning of Specialised Engineering Training Equipment for CoVE for Renewable Energy - Mzuzu Technical College - Malawi- Prebid Meeting Presentation_ITB_2026_64533 - Supply, Delivery and Commissioning of Specialised Engineering Training Equipment for CoVE for Renewable Energy - Mzuzu Technical College - MalawiAll the other terms and conditions of the ITB remain unchanged

New clarification added: Clarification / Question 1Given the multi-lot structure and technical complexity of this tender, we respectfully request a two-week extension of the submission deadline to 28 October 2026. This additional time will enable us to compile a thoroughly detailed and technically compliant bid.UNOPS Response 17 Day extension has been doneThe bid closing date has been extended from 2026-10-14 13:00 UTC until 2026-10-21 13:00 UTCThe bid clarification closing date has also been reopened from 2026-09-30 10:00 UTC until 2026-10-06 10:00 UTCClarification / Question 2Can you verify if businesses registered outside of Malawi may bid directly on this opportunity without maintaining a locally registered subsidiary or local representative within Malawi?UNOPS Response 2Yes. It is not a mandatory requirement. However the bidder may opt to obtain the services of a local agent if that will improve their service delivery if awarded Clarification / Question 3Please state the applicable Incoterm and delivery framework governing the requested items.Specifically, under a CIP delivery agreement, kindly confirm the responsible party for:Customs clearance inside MalawiApplicable import duties and tax obligationsAll associated administrative customs fees and formalitiesUNOPS Response 3The ITB requirement for Lot 1 to 7 is  On-site delivery - Malawi - Incoterm 2020 DAP - Mzuzu.For Lot 8 it is On-site delivery - Malawi  as follows:- Incoterm 2020 DAP (digital delivery) - Mzuzu.UNOPS and/or the consignee will submit all applicable duty and tax exemption documentation to the selected supplierUNOPS will facilitate the in country customs clearance proceduresClarification / Question 4Kindly verify whether the proposed tender price must incorporate all costs for delivery, setup, commissioning, testing, and instructional training.UNOPS Response 4Yes. This is clearly stated in document ITB_2026_64533 - Section III - Returnable Bidding Form C: Price Schedule Form - Supply, Delivery and Commissioning of Specialised Engineering Training Equipment for CoVE for Renewable Energy - Mzuzu Technical College - Malawi (which is already uploaded to the documents section of the ITB)Clarification / Question 5Should training be mandated, please specify the venue where it will be conducted, alongside details on who will organize and furnish the necessary facilities and supporting resources.UNOPS Response 5Training shall be done at the college facilities. Any other costs related to the training (transport, training material, accommodation for trainer etc) are borne by the service provider/supplierClarification / Question 6Please clarify if advance payments are allowed under this tender. If permitted, specify the allowable percentage, eligibility conditions, required financial guarantees or security, and the associated payment process.UNOPS Response 6Advance Payments are not permitted.Clarification / Question 7Please outline the complete payment schedule and terms governing the resulting contract.UNOPS Response 7Payment terms 30 days 70% upon successful delivery and physical inspection of the hardware.30% upon final acceptance, commissioning, and testing of the units.Clarification / Question 8Kindly identify the specific entity that will be responsible for issuing contractual payments to the awarded bidder.UNOPS Response 8The contract shall be signed by UNOPS and the awarded supplier. UNOPS shall be responsible for processing payments as per the set terms and conditions specified in the tender documentationClarification / Question 9Could you please confirm if alternative or equivalent items/models are permitted, provided they meet or surpass the minimum technical requirements detailed in the bidding documents?Furthermore, if alternative solutions are allowed, please specify whether they must be presented as a standalone alternative bid or integrated within the primary technical offer.UNOPS Response 9Yes.  alternative or equivalent items/models are permitted, provided they meet or surpass the minimum technical requirements detailed in the bidding documents and they are submitted within the primary technical offer Clarification / Question 10Should delivery be routed through commercial port facilities, kindly clarify the designated consignee/receiving entity details to be specified across commercial and shipping documentation.UNOPS Response 10The Consignee details will be introduced along with the ContractClarification / Question 11What is the delivery time of the products to the final destination UNOPS Response 11Delivery for all lots must be within 90 to 120 calendar days.All the other terms and Conditions remain unchanged