National Junior Consultant – Administrative and Financial Support to UNJP

Country: Lao PDR

Description of the Assignment:  

Under the overall supervision of the Country Economist, the consultant is expected to provide support in the following areas:

A. Programme & Administrative Support

• Provide administrative and logistical support for project activities, including preparing meeting agendas, taking minutes, and managing follow-up actions.
• Assist in organizing workshops and events, including venue preparation, participant coordination, and materials distribution.
• Maintain organized physical/electronic filing systems (SharePoint/Teams) for project-related records, files, asset and documentation.
• Serve as a focal point for coordinating with other counterparts on administrative and logistical.

B. Financial Support

• Act as a primary liaison on administrative and financial matters between designated government partners (e.g., Ministry of Finance) and the UNDP Economist Team.
• Assist in processing financial documents for payments, including reviewing supporting documents and preparing payment requests.
• Support team on the tracking of purchase orders, and vouchers to ensure timely processing.

C. Communication & Coordination Support

• Support the timely sharing of information, documents, and official correspondence between UNDP and its partners.
• Assist in drafting briefings, reports, and other documentation.

Develop communication materials, such as presentations, basic graphic designs for banners/social media, and newsletters to promote the teams work, leveraging skills in graphic design.

Period of assignment/services: 135 working days

Proposal should be submitted directly in the portal no later than indicated deadline.

Any request for clarification must be sent in writing via messaging functionality in the portal. UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.