CANCELLED Supply and Delivery of Furniture to Mzuzu and Salima Technical Colleges - Malawi

Tender cancelled on 2026-09-30 05:58 UTC. There has been no award made for this ITB as there is a need to consolidate requirements for 3 CoVES into one ITB - Lilongwe, Salima and Mzuzu Technical Colleges. A new tender with reference ITB/2026/64866  shall be advertised and all bidders who participated on this tender are encouraged to participate . For any inquiries, please contact Loicey Kamamuna. Email: loiceyk@unops.org, Phone: Malawi 888285520

New clarification added: Lot 5, Item 1:Please clarify if you mean 60 sets or 60 bins?The dimensions (0.9 x 0.6m) are these for bin or the rear mounting board?500 mm to 1500 mm, length350 mm to 1000 mm width15 mm to 25 mm thicknessThe technical drawing board should be suitable for A3 drawing paper (297 mm × 420 mm). The board should be a portable plastic drawing board with a working surface of approximately 450 mm × 600 mm or larger, supplied complete with a compatible T-square and set squaresWe kindly request clarification regarding Lot 2 – Metal Cabinets, Item No. 3 (Shelves).The specification indicates a shelf size of 1.8 m length × 0.6 m width, however, the frame height is not specified.Could you please confirm the required frame height for the shelving unit?Length 1.8m x width  0.6m x height 0.6m  The required frame height for the shelving unit should be 2.0 m. Technical Drawing BoardsThe description specifies “complete set (board, T-square and set squares), portable and plastic,” but does not indicate the required dimensions.Could you please confirm the required size or acceptable dimensional range for the technical drawing boards?White BoardThe required dimensions are stated as 4,000 mm × 3,000 mm.Please confirm whether this item must be supplied as one single-piece board, or whether a board assembled from several properly joined panels is acceptable. If sectional panels are acceptable, please also confirm whether there are any specific requirements concerning the number of panels, joints, frame, or installation.A board assembled from several properly joined panels is acceptableThe whiteboard may be supplied as several properly joined sectional panels rather than one single-piece board, provided the assembled board achieves the overall dimensions of 4,000 mm (L) × 3,000 mm (H). Number of panels should meet standard size of a single white board The panels should have minimal, neat, and flush joints that do not interfere with writing or erasing. The board should be supplied with a rigid, durable frame and secure wall-mounting system, with all necessary installation hardware included.Shipment from ChinaPlease confirm whether direct shipment from China to Malawi is acceptable under the delivery terms specified in the tender. - YESIn addition, please clarify whether a bidder/supplier located in China is required to appoint a local representative or maintain a local entity in Malawi at the bidding or delivery stage - It is not a mandatory requirement but it is encouraged so that the agant can assist with logistics to the finale delivery locations.Required Product and Manufacturer CertificationsPlease clarify which product and manufacturer certificates are mandatory for Lot 3, both at bid submission and at the delivery/customs-clearance stage. In particular:Is CE marking or a CE certificate required?Is an ISO 9001 certificate for the manufacturer required?Are RoHS, SGS, EN/ASTM/BS certificates, material test reports, or independent inspection reports required?Is a Certificate of Conformity required, and if so, at which stage must it be submitted?If CE and ISO 9001 are not mandatory, would a product technical datasheet, material declaration, and manufacturer’s declaration of conformity be acceptable?LOT 6, on Item 2, how many storage trays per (ONE)  item  is needed ?  and is 60 the quantity of the item or the trays per item ? The required quantity is 60 storage trays in total, not 60 trays per item. Each storage tray shall be individually labelled and suitable for wall mounting. Item 2 under Lot 6, namely Storage Trays with labels. The tender specification requires dimension of L:0.9m H:0.6m. Could you please confirm whether the dimension of L:0.64m  H:0.41m is acceptable?The required overall storage-tray unit dimensions are approximately 0.9 m (L) × 0.6 m (H). The proposed dimensions of 0.64 m (L) × 0.41 m (H) are not acceptable, as they are significantly smaller than the specified dimensions. 

New clarification added: Question 1 : I'm failing to open "ITB 2026 64436 - Section II - Schedule of Requirements - Supply and Delivery of Furniture to Mzuzu and Salima Technical Colleges.pdf" it says "the file has been removed or deleted" can you please re-upload the file.UNOPS Response: The referenced file has been reviewed and verified to be accessible. A functional version of the bidding document is available on the eSourcing platform for access by all prospective bidders. Bidders are advised to download the document from the eSourcing platform and ensure that all required bidding forms are completed and submitted as part of their bid.   Question 2 : Please confirm the Complete Address for DAP (Mzuzu and Salima malawi) for exact Freight Calculation.UNOPS Response: Mzuzu Technical College is located in Mzuzu City, Malawi and Salima Technical College is located in Salima District,  Malawi.Consignee and delivery details will be introduced along with the ContractQuestion 3: Please confirm whether direct shipment from China to Malawi is acceptable under the delivery terms specified in the tender.UNOPS Response: Direct shipment from China to Malawi is fully acceptable under DAP Incoterms.Question 4: please clarify whether a bidder/supplier located in China is required to appoint a local representative or maintain a local entity in Malawi at the bidding or delivery stage.UNOPS Response: Bidders are not required to maintain a local legal entity in Malawi at the bidding stage; however, the supplier remains solely responsible for all DAP delivery obligations to the final project sites, including clearance facilitation, offloading, and after-sales support.Question 5: Please clarify which product and manufacturer certificates are mandatory for Lot 3, both at bid submission and at the delivery/customs-clearance stage. UNOPS Response: Bidders are required to submit the documentation requested in the Checklist Tab of the Tender. Unless explicitly listed as a mandatory requirement in the Evaluation Criteria, specific certificates such as ISO 9001 or CE are not mandatory; product technical datasheets, catalog cutsheets, and manufacturer declarations verifying compliance with the minimum technical specifications are acceptable.Question 6: Is there a prescribed template or fixed format for this written statement?UNOPS Response: There is no fixed template provided by UNOPS. The Bidder may submit a signed written statement on its company letterhead confirming compliance with the applicable sustainable procurement requirementQuestion 7: If no official template is available, what key elements must the statement contain to be considered compliant?UNOPS Response: The written statement must be on the bidder's official letterhead, signed by an authorized representative, and clearly state: (a) list/guarantee of replaceable spare parts and their availability, and (b) self-declaration/proof that products offered contain at least 25% renewable/recycled/organic materials or utilize sustainable manufacturing processes.Question 8: Could you please clarify the warranty period applicable to the products under Lot 3?UNOPS Response: The Bidder shall provide a minimum warranty period of twelve (12) months from the date of official acceptance of the Goods by UNOPS. Where the manufacturer’s standard warranty period is longer than twelve (12) months, the longer manufacturer’s warranty period shall apply. The Bidder shall provide documentary evidence of the applicable manufacturer’s warranty, where requested.Question 9: Given the delivery term is DAP, kindly confirm whether unloading at the destination is the responsibility of the supplierUNOPS Response: Unloading at the final site will be handled by the consignee unless otherwise specified in the contract.Question 10: Could you please clarify the delivery timeline? Is it 30 calendar days, 60 calendar days or 90 calendar days?UNOPS Response: Delivery should be within 60 to 90 calendar days from Purchase Order issuance.