Supply and Delivery of Furniture to Mzuzu and Salima Technical Colleges - Malawi

New clarification added: Question 1 : I'm failing to open "ITB 2026 64436 - Section II - Schedule of Requirements - Supply and Delivery of Furniture to Mzuzu and Salima Technical Colleges.pdf" it says "the file has been removed or deleted" can you please re-upload the file.UNOPS Response: The referenced file has been reviewed and verified to be accessible. A functional version of the bidding document is available on the eSourcing platform for access by all prospective bidders. Bidders are advised to download the document from the eSourcing platform and ensure that all required bidding forms are completed and submitted as part of their bid.   Question 2 : Please confirm the Complete Address for DAP (Mzuzu and Salima malawi) for exact Freight Calculation.UNOPS Response: Mzuzu Technical College is located in Mzuzu City, Malawi and Salima Technical College is located in Salima District,  Malawi.Consignee and delivery details will be introduced along with the ContractQuestion 3: Please confirm whether direct shipment from China to Malawi is acceptable under the delivery terms specified in the tender.UNOPS Response: Direct shipment from China to Malawi is fully acceptable under DAP Incoterms.Question 4: please clarify whether a bidder/supplier located in China is required to appoint a local representative or maintain a local entity in Malawi at the bidding or delivery stage.UNOPS Response: Bidders are not required to maintain a local legal entity in Malawi at the bidding stage; however, the supplier remains solely responsible for all DAP delivery obligations to the final project sites, including clearance facilitation, offloading, and after-sales support.Question 5: Please clarify which product and manufacturer certificates are mandatory for Lot 3, both at bid submission and at the delivery/customs-clearance stage. UNOPS Response: Bidders are required to submit the documentation requested in the Checklist Tab of the Tender. Unless explicitly listed as a mandatory requirement in the Evaluation Criteria, specific certificates such as ISO 9001 or CE are not mandatory; product technical datasheets, catalog cutsheets, and manufacturer declarations verifying compliance with the minimum technical specifications are acceptable.Question 6: Is there a prescribed template or fixed format for this written statement?UNOPS Response: There is no fixed template provided by UNOPS. The Bidder may submit a signed written statement on its company letterhead confirming compliance with the applicable sustainable procurement requirementQuestion 7: If no official template is available, what key elements must the statement contain to be considered compliant?UNOPS Response: The written statement must be on the bidder's official letterhead, signed by an authorized representative, and clearly state: (a) list/guarantee of replaceable spare parts and their availability, and (b) self-declaration/proof that products offered contain at least 25% renewable/recycled/organic materials or utilize sustainable manufacturing processes.Question 8: Could you please clarify the warranty period applicable to the products under Lot 3?UNOPS Response: The Bidder shall provide a minimum warranty period of twelve (12) months from the date of official acceptance of the Goods by UNOPS. Where the manufacturer’s standard warranty period is longer than twelve (12) months, the longer manufacturer’s warranty period shall apply. The Bidder shall provide documentary evidence of the applicable manufacturer’s warranty, where requested.Question 9: Given the delivery term is DAP, kindly confirm whether unloading at the destination is the responsibility of the supplierUNOPS Response: Unloading at the final site will be handled by the consignee unless otherwise specified in the contract.Question 10: Could you please clarify the delivery timeline? Is it 30 calendar days, 60 calendar days or 90 calendar days?UNOPS Response: Delivery should be within 60 to 90 calendar days from Purchase Order issuance.