Supply of Laptops

REQUEST FOR EXPRESSION OF INTEREST (EOI) No.  EOI-UACO-2026-14

Supply of Laptops

Closing Date: 31 August 2026 at 18:00 hrs (Kyiv time)

Who We Are

The United Nations World Food Programme (hereinafter referred to as “WFP”), with its Headquarters located at Via C.G. Viola, 68/70, 00148 Rome, Italy, is the leading humanitarian organization saving lives and changing lives. WFP delivers food assistance in emergencies and works with communities to improve nutrition and build resilience, assisting nearly 100 million people in approximately 83 countries each year. WFP employs around 17,000 staff, most of whom work in challenging environments directly serving the world’s vulnerable populations.

The WFP Ukraine Country Office is seeking qualified and experienced suppliers to supply Laptops to support WFP operations in Ukraine.

Requirements for WFP Ukraine

Interested suppliers must demonstrate their capability to supply Laptops meeting the following minimum requirements::

• Manufacturer: Lenovo or Dell

• Size: 14”

• Screen: FHD, OLED, 400 nit, non touch, anti-flare/matt screen type

• RAM: 32Gb DDR5

• Storage: SSD 512 Gb

• Battery capacity: 50-60 Wh

• CPU: Intel Core Ultra Series 3 processors or Intel Core Ultra 7 Series 2 Processors

• GPU: Intel Graphics or Intel ARC

• Wireless: Bluetooth, Wi-Fi

• Connectivity: HDMI, USB-C, USB-A, mini-jack 3.5

• Weight: 1.1-1.4 kg  

• Power input: USB Type-C

• Warranty: 3 years

• Incoterms DAP 2020: Kyiv, Ukraine

• Delivery Lead time: 1-3 months

Purpose of This EOI

• The purpose of this Expression of Interest (EOI) is to identify suppliers capable of supplying Laptops that follows WFP minimum requirments to support WFP Operational activities.

• This EOI does not constitute a tender. Only suppliers meeting the minimum technical and administrative requirements may be shortlisted and invited to participate in future formal solicitation processes.

Instructions for Submission to EOI

Interested suppliers are requested to submit the following documents:

1. Table 1: Supplier Registration Form (signed and stamped by an authorized company representative);

2. Table 2: Declaration of Honour;

3. Table 3: AFAC Clause;

4. Extract from the Unified State Register of Legal Entities, Individual Entrepreneurs, and Public Organizations;

5. Tax registration certificate;

6. Bank letter with bank details;

7. Valid licenses and permits

8. Proof of experience (portfolio, references)

All documentation listed above must be submitted in English or Ukrainian, in PDF format, and sent by email to: ukraine.vendormanagement@wfp.org no later than 31 August 2026 at 18:00 hrs (Kyiv time). Submissions received after this deadline may not be considered.

Suppliers are responsible for ensuring that all required documents are complete and submitted before the deadline. Incomplete submissions may not be considered.

Upon closure of the submission period, WFP will review all submissions and inform suppliers of the evaluation outcome.

Evaluation and Important Information

• Incomplete or unsigned submissions will not be considered.

• All submissions and supporting documentation will be treated as strictly confidential and will not be disclosed publicly.

• WFP reserves the right to modify or cancel this procurement process at any stage. Any changes will be communicated to all participants accordingly.

• Only shortlisted suppliers will be contacted.

Contact Details

• For any questions please do not hesitate to contact us at e-mail address: ukraine.vendormanagement@wfp.org

WFP Ukraine sincerely appreciates your interest in supporting our operations. We thank all service providers for their time and effort in responding to this Expression of Interest and look forward to the possibility of working together to support WFP humanitarian projects in Ukraine.

Yours sincerely,