Emergency Procurement: Provision of the mammography system to Kharkiv

New amendment added #1: Dear Bidders,Please be advised that RFQ/2026/64025  has been revised and amended.Kindly refer to the document RFQ/2026/64025 _RFQ Amendment 01_Summary of Revisions.pdf  for a summary of the changes made to the initial RFQ documents package.Thank you.

New clarification added: For UNOPS' information, the IAEA currently has a Blanket Purchase Agreement (BPA) in place for digital mammography systems and related breast imaging modalities. We wished to bring this to your attention in light of the urgent nature of this requirement./Dear Bidder,Thank you for the notification. The requirement includes certification under the local legislation. Please refer to the “Schedule of Requirements,” under the “Certification” section.Thank you. Procurement Team.

New clarification added: Dear UNOPS Team,We are a local distributor representing a high-quality European manufacturer whose mammography system we plan to propose for this procurement. However, the manufacturer is currently on a company-wide annual holiday shutdown until the end of August, during which time all operations are paused.As the tender requires a substantial package of technical and compliance documentation to be provided by the manufacturer, we are unfortunately unable to collect and finalize all the documents within the current submission period. This situation is beyond our control, as the necessary documentation and confirmations can only be provided by the manufacturer once its operations resume./Dear Bidder,Thank you for your request.UNOPS has carefully considered the request to extend the submission deadline until 11 September 2026.Please note that this procurement is being conducted under Emergency Procurement Procedures (EPP) for the provision of a mammography system to Kharkiv. Considering the urgent nature of the requirement and the associated procurement timeline, UNOPS is unable to accommodate the requested extension.The submission deadline therefore remains unchanged.All interested bidders are encouraged to prepare and submit their offers within the established timeframe and in accordance with the requirements of the solicitation.Thank you for your understanding and continued interest in this procurement opportunity.Thank you.Procurement Team. 

New clarification added: Item 1.11.3 – Printing TechnologyRequest: Change the printing technology requirement to “Laser Technology.”Response: Accepted – requirement revised.Following technical review, the request is accepted. The printing technology requirement will be revised to specify laser technology suitable for diagnostic-quality mammography image printing.Revised requirement 1.11.3:Printing Technology: Laser technology suitable for diagnostic-quality mammography image printing.Request Referring to Item 1.11.6 – Type of FilmRequest: Change the film type requirement to “Laser Film.”Response: Accepted – item reference corrected and requirements revised.Please note that the reference to Item 1.11.6 as “Type of Film” does not correspond to the numbering of the published technical requirements. The Type of Film requirement is specified separately, while Item 1.11.6 relates to distinguishing ability/resolution.Nevertheless, the intended request has been technically reviewed and accepted.Revised requirement – Type of Film:Type of Film: Non-photosensitive medical laser film, compatible with the offered printer, suitable for daylight loading and diagnostic-quality mammography image printing.  Thank you.                                                                                                                                                                                                                                                                                                                            Procurement Team,

New clarification added: Revised requirement 1.9.5:CEM/CESM Image Processing and Review Software: The system shall provide dedicated software for processing and diagnostic review of contrast-enhanced mammography examinations, including simultaneous or synchronized display and comparison of low-energy and corresponding recombined/subtracted contrast-enhanced images, with standard image viewing and measurement functions.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                     Item 1.10.2 Response: No amendment required.Following technical review, please note that the request does not correspond to Item 1.10.2 of the published technical requirements.In the issued Schedule of Requirements, Item 1.10.2 concerns the Automatic Subtraction Algorithm and does not specify a time interval between Low-Energy and High-Energy exposures.Accordingly, the proposed amendment introducing a time interval of approximately 3.5 seconds is not applicable to Item 1.10.2, and the original requirement remains unchanged.                                                                                                                                                                                                                                                                                            Request referring to Item 1.10.5 – Contrast Delivery Interface.Response: Item reference corrected – corresponding requirements revised.Please note that the request does not correspond exactly to the numbering of the published technical requirements. In the issued Schedule of Requirements, the Contrast Delivery Interface is specified under Item 1.10.4, while Item 1.10.5 relates to Injection Modes.Nevertheless, the intended request has been technically reviewed. To accommodate different manufacturer-specific CEM/CESM workflows while maintaining the required clinical functionality, Items 1.10.4  will be revised accordingly.Revised Item 1.10.4 – Contrast Delivery Interface:The system shall support contrast-enhanced mammography examinations with manual or automatic initiation of contrast administration. Hardware or software integration and/or synchronization between the mammography system and the contrast injector shall be optional.                                                                                                                                                  Item 1.10.5.1 – Automated Mode.Response: Partially accepted – requirement revised.Following technical review, the request for complete removal of the requirement is not accepted. However, the requirement will be revised to accommodate both independent and integrated contrast-enhanced mammography workflows.Mandatory synchronization between the contrast injector and mammography system will no longer be required. The required clinical delay following contrast administration may be monitored manually or automatically, depending on the manufacturer's validated CEM/CESM workflow.Revised Item 1.10.5.1 – Contrast Administration and Acquisition Workflow:The contrast injector and mammography system may operate independently or through manufacturer-supported automatic integration and/or synchronization. Following initiation of contrast administration, the required clinical delay before the first dual-energy exposure shall be monitored manually or automatically, according to the manufacturer's validated CEM/CESM workflow.

New clarification added: Dear Bidder, Thank you for your interest in the tender. Please find below the clarifications on your questions.Item 1.3.5 – Power in Tomosynthesis Mode.Response: Accepted – requirement revised.Following technical review and in order to accommodate different manufacturer-specific tomosynthesis technologies while maintaining the required high level of clinical and imaging performance, the requirement will be revised.The specific minimum power value of ≥4,000 W during the tomosynthesis angular sweep will be replaced by a functional performance requirement. This recognizes that advanced mammography systems may utilize different X-ray generation architectures, including optimized pulsed exposure techniques, to achieve high-quality tomosynthesis imaging at appropriately controlled radiation dose.Revised requirement 1.3.5:Tomosynthesis X-ray generation: The X-ray tube and high-frequency generator shall support automatic pulsed or continuous X-ray exposure during the tomosynthesis angular sweep, optimized for low-dose acquisition and diagnostic image quality.                                                                                                                                       Item 1.5.3 – Light Linear Pointer Response: Partially accepted – requirement revised.Following technical review, the requirement will be revised to allow alternative advanced positioning technologies while maintaining the required functionality for accurate and reproducible breast positioning.The proposed detailed description of “Positioning MAP” will not be incorporated verbatim, as the technical specification should remain manufacturer- and technology-neutral. However, projection-based positioning technologies providing equivalent or enhanced positioning functionality will be accepted.Revised requirement 1.5.3:Positioning aid: Integrated light-based positioning system, projection-based positioning system, or equivalent manufacturer-provided technology enabling accurate and reproducible breast positioning.                                                                                                                                                                                                                 Item 1.5.5 – Illumination of the Light Field. Response: Partially accepted – requirement revised.Following technical review, the request is partially accepted. The requirement will not be removed completely; however, the specific minimum illumination value of 150 lux will be deleted to accommodate different manufacturer-specific positioning technologies while maintaining the required positioning functionality.Revised requirement 1.5.5:Positioning field visibility: For positioning systems, including light-based, projection-based, or equivalent manufacturer-provided positioning technologies, the positioning field, reference markings, or projected positioning information shall provide sufficient visibility to support accurate breast positioning.                           Item 1.7.7 – Motion and Exposure Control Panels Response: Partially accepted – requirement revised.Following technical review, the request for complete removal of this requirement is not accepted. Accessible controls from both sides of the mammography system are considered important for operator ergonomics, convenient patient positioning, and efficient clinical workflow.However, to accommodate different manufacturer-specific system designs, the controls will not be required to be located exclusively on the C-arm.Revised requirement 1.7.7:Motion and Exposure Controls: Touch, push-button, or equivalent manufacturer-provided controls with appropriate digital displays and/or status indicators shall be conveniently accessible from both sides of the mammography system, either on the C-arm or on the mammography system body. The controls shall support C-arm movement, positioning and exposure-related functions to facilitate convenient operation, patient positioning and efficient clinical workflow.   Item 1.7.8 – Angle Rotation Speed. Response: Partially accepted – requirement revised.Following technical review, the request for complete removal of the requirement is not accepted. The C-arm rotation-speed requirement will be retained as an operational and ergonomic performance characteristic supporting smooth movement, efficient positioning and clinical workflow.However, to accommodate reasonable differences between manufacturer-specific C-arm drive and control technologies, a ±20% tolerance will be introduced.Revised requirement 1.7.8:Angle Rotation Speed: The C-arm shall provide smooth and controlled motorized rotation at a speed of approximately 5° to 15° per second (±20% tolerance), with movement adapted as appropriate to the selected angle and examination protocol to support safe positioning and efficient clinical workflow.                                                                        Item 1.9.5 – CEM/CESM Image Processing and Review Software. Response: Partially accepted – requirement revised.Following technical review, the request is partially accepted. The requirement has been revised to clarify the required CEM/CESM processing and diagnostic review functionality while allowing different manufacturer-specific software solutions.The requirement focuses on the essential clinical functionality for reviewing and comparing contrast-enhanced mammography images without requiring specific quantitative contrast-accumulation analysis tools.                                     

New clarification added: Dear UNOPS Team,With reference to the certification requirements specified in Section II: Schedule of Requirements, we would appreciate your clarification regarding licensing requirements: 1.14 Certification: 1.14.1    The Bidder (Supplier) must hold a valid license issued by the State Nuclear Regulatory Inspectorate of Ukraine (SNRIU / ДІЯРУ) for the following activities: "Trading (Supply) of Ionizing Radiation Sources" and "Maintenance and Technical Support of Ionizing Radiation Sources." The scope of the license (including its official annexes/lists of IRS) must explicitly include the authorization for the specific brand and model of the equipment offered in the bid. Could you please clarify whether, at the bidding stage, it would be acceptable to provide an official letter from the State Nuclear Regulatory Inspectorate of Ukraine confirming that the company has submitted an application for the relevant license and that the application has been accepted and is currently under consideration, instead of the valid license?If such a letter would be acceptable, could the license itself be provided prior to delivery, installation, commissioning, or use of the equipment?/Dear Bidder,Thank you for your interest in the tender. Please find the clarification on your question. The Cerification requirermnt reminds unchanged:   1.14 Certification: 1.14.1    The Bidder (Supplier) must hold a valid license issued by the State Nuclear Regulatory Inspectorate of Ukraine (SNRIU / ДІЯРУ) for the following activities: "Trading (Supply) of Ionizing Radiation Sources" and "Maintenance and Technical Support of Ionizing Radiation Sources." The scope of the license (including its official annexes/lists of IRS) must explicitly include the authorization for the specific brand and model of the equipment offered in the bid.Thank you .Procurement Team.