Procurement of an Event Organiser to support the planning, coordination, management, and delivery of the 11th GEF Biennial International Waters Conference (IWC11)
This Terms of Reference (ToR) is aimed at the procurement of an Event Organiser to support the planning, coordination, management, and delivery of the 11th GEF Biennial International Waters Conference (IWC11), including the Pre-Conference Workshops, conference sessions, exhibition area, Film Festival, technical field trips, Welcome Reception, Gala Dinner support services, participant registration, logistics, technical production, branding, transportation, and all related operational activities required for the successful implementation of the event.
The selected Event Organiser shall work in close coordination with UNESCO, the IWC11 Organising Committee, The Anvaya Beach Resort Bali, sponsors, suppliers, government authorities, and other stakeholders to ensure the efficient delivery of all event components and a high-quality participant experience.
More information about GEF IW:LEARN and the International Waters Conferences is available at:
GEF IW:LEARN – International Waters Conferences
The overall format and structure of IWC11 are expected to closely mirror those of the 10th GEF Biennial International Waters Conference (IWC10), while incorporating enhancements and adaptations appropriate to the Bali context and the specific requirements of the 2026 edition.
Sustainable Procurement practices integrate requirements, specifications, and criteria that are compatible and in favour of the protection of the environment, the social progress and in support of economic development. These practices seek resource efficiency, improve the quality of products and services, and ultimately optimize costs (HLCM Procurement Network). Sustainable Procurement is one of the Sustainable Development Goals (SDGs) (goals 12 and 12.7), and it also contributes to the achievement of all SDGs. This procurement opportunity is considered sustainable as it incorporates at least three sustainability considerations, in accordance with the HLCM Procurement Network's Sustainable Procurement Working Group - Sustainability Indicators Framework. To learn more about which considerations are included in this procurement opportunity, please see below for a specific description. For more information, contact the procurement official or author of this procurement opportunity.
The tender contains sustainability considerations for preventing or minimizing damage associated with climate change.
Examples:
Energy efficiency, greenhouse gas reporting and emission offsetting.
The tender contains sustainability considerations related to human rights, fundamental principles and rights at work, occupational health and safety, fairly traded goods, targeted employment of people with disabilities, etc.
The tender contains sustainability considerations regarding local MSMEs, local communities or disadvantaged groups.
Examples:
Reserved labour opportunities for local communities, use of local materials, reserved procurements for local companies
The tender contains sustainability considerations promoting vendors' participation to the UN Global Compact.