RFQ for Supply of Surgical Instrument Sets, Obstetric Kits, and Medical Diagnostic Equipment in Democratic Republic of the Congo

New amendment added #3: The purpose of this amendment is to incorporate Prebid meeting presentation and minutes as well as an additional qualification criteria "If the bidder is not the manufacturer, a valid Manufacturer Authorization Letter (MAL) or Authorized Distributor Certificate must be submitted with the bid, confirming the bidder's right to sell and provide after-sales support for the offered products".Docuemnts added:-Pre-bid Meeting Presentation (RFQ_2026_63828)-RFQ_2026_63828_Pre-Bid Conference Minutes-RFQ_2026_63828 _Section_III_ReturnableBiddingForms-Rev 2 to add an example for a Required document in the checklist for qualification evaluation stage Form H: Manufacturer Authorization letter

New clarification added: Question 5: "Dear Sir Is the UNOPS is exempted from custom / import duty OR we have to pay it. As per our kknowledge UNO and its organizations are exempted from this duty."Response 5: UNOPS Tax Status: As per the Convention on the Privileges and Immunities of the United Nations, UNOPS is exempt from all direct taxes and is entitled to the exemption or reimbursement of indirect taxes (such as VAT/Sales Tax) and customs duties for all important purchases intended for its official activities.Government Facilitation: While the responsibility for granting these exemptions lies with the host government, UNOPS will provide all necessary administrative support. This includes issuing official letters of support and facilitating the processing of exemption certificates through the relevant national authorities.Supplier Responsibility: Bidders are expected to submit their financial proposals exclusive of VAT and customs duties, provided the local legal framework allows for such exemptions. Suppliers must cooperate with UNOPS to ensure all documentation required by the government for clearance is submitted in a timely manner.Import Procedures: For goods imported specifically for this project, UNOPS will act as the consignee or provide the necessary documentation to ensure the project benefits from the negotiated customs franchises.

New clarification added: Question 4: "We would appreciate your clarification regarding the DPU (Delivered at Place Unloaded) delivery terms for shipment to the Democratic Republic of the Congo (DRC).Could you please confirm whether the customs clearance and local transportation within the DRC will be arranged by the UNOPS team or by the successful bidder?If these responsibilities are to be handled by the bidder, kindly confirm whether UNOPS will provide a tax exemption certificate or any other required documentation to facilitate customs clearance of the goods and exempt them from applicable import duties and taxes."Response: It is the bidder's responsibility to coordinate with the relevant DRC customs authorities and to manage the customs clearance process. UNOPS will assist administratively by providing the necessary exemption documentation in a timely manner.Bidders are advised to factor the customs clearance process timeline into their delivery schedule and to familiarize themselves with DRC import procedures before submitting their offer. 

New amendment added #2:  The purpose of this amendment is to define the exact delivery sites for lot 1 and lot 2 (Kipushi/Muntumpeke and Komesha III) and the detailed distribution of equipment.Please refer to the attached document "RFQ_2026_63828_Medical Equipment Distribution List". This document supplements the initial technical specifications and is now an integral part of the solicitation documents. Bidders must take this distribution into account when calculating their transportation and unloading costs (Incoterm DPU).

New clarification added: Question 3 : "We would like to participate in LOT 1, but we do not want to bid for Item no 1 Delivery set, as we are manufacturer of surgical instruments therefore these items are out of scope of our manufacturing and would like to bid for rest of the items, is it possible to bid for all the items except item no 1?"Response: Please note that bidders are required to submit an offer for all items within a lot. Partial offers for a lot are not acceptable. 

New clarification added: Question 2: "The Incoterms is DPU DRC ( place not specified). Can you share the exact delivery point in DRC."Response : Following your request for clarification regarding the exact delivery locations (Incoterm DPU DRC), please note the following final delivery points:Haut-Katanga Province: Central Warehouse in Kipushi / Muntumpeke (located on RN 1, 70 km from Lubumbashi city center).Lualaba Province: Central Warehouse in Komesha III (located in Kamoa village, on RN 39, 65 km from Kolwezi city center).The specific allocation of equipment for each lot per province will be detailed in the document: 'Medical Equipment Distribution List', which shall serve as the official reference for your delivery planning that will be attached.Furthermore, an amendment to the technical specifications will be issued shortly to formally incorporate these geographic locations into the tender documents. 

New amendment added #1: The purpose of this amendment is to incorporate an additional technical specification for all items under Lot 2, requiring that each piece of equipment be covered by a minimum warranty period of one (1) year.This amendment is reflected in the following revised solicitation documents for your consideration:RFQ_2026_63828_Section_II_Schedule of Requirements_Lot 2_Rev.1RFQ_2026_63828_Section_III_Returnable Bidding Forms_Rev.1

New clarification added: Question 1:  dear sir can we submit bid for one lot ?we are manufacturer of surgical instruments only Response 1: Dear Bidder, yes indeed you are allowed to quote prices for one lot identified in this tender but  you must offer 100% of the items specified in this lot.