ITB Construction Contract for Small Works - Supply, Installation, Commissioning and training of Multi Hazard Early Warning Stations Synoptic, Climatological, and Rain Gauge in different governorates in Syria

New clarification added: Bidder's Questions:1. In the eSourcing portal, some documents (which are set as Mandatory) are only applicable to bidders using a local representative, Joint Venture, or subcontracting arrangementThe eSourcing portal checklist lists as mandatory: "A letter from the local representative confirming that they will represent the bidder in Syria," "Certification of incorporation of the local representative," and "If a Bidder will supply the goods from a local distributor: Authorization issued by the distributor…" Per Section II: Evaluation Method and Criteria, Qualification Criteria item 3, these requirements apply "if the bidder is not a Syrian-registered company." As we are a Syrian registered company bidding directly, without a local representative or local distributor, please confirm these items are not applicable to our bid and that the portal will not flag our submission as incomplete or affect our technical grading for leaving them unuploaded.2. Same as above, in the eSourcing portal, Schedule 0.3 [Joint Venture Partner Information] and the checklist item "In the case of a Joint Venture or subcontracting arrangement: to submit a valid company registration certification" it is set as MandatoryWe are bidding as a single entity, not as a Joint Venture and we are not subcontracting the works. Please confirm Schedule 0.3 and the related registration-certification item do not apply in this case and that we are not required to upload anything to them and will not lose any technical marks or our submission be flagged as missing or incomplete.UNOPS Answers to questions 1+2: If the bidder is legally registered in Syria and is participating as a single entity without a local representative, the bidder is required to submit a copy of its valid business registration. The other documents specifically applicable to bidders using a local representative are therefore not applicable and are not required and will not affect the completeness or technical evaluation of a bid submitted.However, please note that the requirement concerning an authorization from a local distributor is not linked to whether the bidder is Syrian-registered or not. This requirement is related to the source of the offered goods and falls under Technical Criterion 2.9. Accordingly:If the bidder manufactures or produces the offered goods, no Manufacturer’s Authorization is required on this basis.If the bidder does not manufacture or produce the offered goods, it must submit the Manufacturer’s Authorization using Form 4.10 – Manufacturer’s Authorization Form.If the bidder will supply the goods through a local distributor, an authorization from the local distributor to the bidder must be submitted, together with confirmation from the manufacturer that the distributor is authorized to extend such authorization to a third party (the bidder).In all cases, the bidder must demonstrate a clear legal chain of authority from the manufacturer to the bidding entity. The bidder must also ensure that there is no conflict of interest between the bidder, manufacturer, and distributor (i.e., only one of them may participate in the tender).2. Joint Venture / Subcontracting RequirementsIf the bidder is participating as a single entity, without a Joint Venture or subcontracting arrangement, Schedule 0.3  Joint Venture Partner Information is not applicable and is not required.Likewise, the requirement to submit a company registration certificate in the case of a Joint Venture or subcontracting arrangement does not apply to a bidder participating as a single entity. Therefore, the bidder is not required to upload documents relating specifically to a Joint Venture or subcontracting arrangement where no such arrangement exists.Bidder's Question:3. Schedule 1.2 [Details Provided by the Contractor] and the Contract Price fieldSchedule 1.2 includes a "Contract Price" and is listed as a mandatory upload in the general document checklist on eSourcing. Given that the evaluation usually screens technical compliance before financial evaluation, please clarify whether we are required to put our BOQ total value in Schedule 1.2 as the Contract Price. If yes, then wouldn't that be an indicator of our financial offer which is many cases disqualifies us since usually technical offer should have no indication of the financial offer. Please advise.UNOPS Answer -3:Yes, the BOQ total value should be entered in Schedule 1.2 under “Contract Price.”Regarding the concern that indicating the financial offer in the technical submission could lead to disqualification, please note that this tender is being conducted under an Invitation to Bid (ITB) using a one-envelope system. Therefore, the technical and financial information are submitted together, and the inclusion of the Contract Price in Schedule 1.2 does not constitute a reason for disqualification.This differs from a Request for Proposals (RFP) using a two-envelope system, where the technical and financial proposals are submitted separately and the financial information should not be included in the technical proposal.Accordingly, bidders should complete Schedule 1.2, including the Contract Price, as required by the tender documents.Regards

New amendment added #2: This Amendment No. 2 is raised to:1) To publish the below amended tender documents:1.Technical questionnaire2.BOQ3.Small_Works_ITB_Section_II_III_IV_V.4.Small_Works_ITB_Section_VI_ReturnableSchedules2) To extend the tender closing date until 24 August 2026 and the deadline for clarification until 17 August 2026. 

New clarification added: Bidder's Questions: 1)      With reference to SECTION II: EVALUATION METHOD AND CRITERIA, Part 2: Proposed methodology, approach and implementation plan, point 2.4 “Testing, Commissioning, and Training”, “Procedures for Factory Acceptance Testing (FAT)” are mentioned. Kindly inform if Factory Acceptance Testing (FAT) shall be made in collaboration with the client, if yes, kindly inform who will bear the travel costs and for how many people, as well as costs for board and lodging, who will bear these costs and for how many people and for how many days.UNOPS Answer:The Bidder shall be requested only to provide manufacturer tesing report for the equipment to be installed. 2)      With reference to SECTION IV: SCHEDULE OF DETAILS, SCHEDULE 2: PROJECT SPECIFIC INFORMATION, 2.2 Site Plan, POINT 6 “Description of Site arrangements that is to be provided for the Employer’s use: Metal stickers with the Japan and UNOPS logo” is required. Kindly specify what kind of metal stickers are required and where these metal stickers need to be positioned, at the station’s box?UNOPS Answer:For the Metal Sticker : Material: Aluminum with white coatingAdhesive: High-durability, long-lasting double-sided backingSize: 5 cm × 10 cm3)      With reference to the Technical questionnaire, Infrastructure & Site Preparation for all systems, “1. Foundation & Mounting”, kindly confirm that only 10m concrete plinth shall be reinforced, as smaller plinths for rain gauges and eventual 2m pole for Climatological weather station do not require reinforce bars within the plinth.UNOPS Answer:10m Concrete Plinth: Structural reinforcement is mandatory and must be designed and calculated based on load requirements.Smaller Plinths / 2m Poles (Rain Gauges & Climatological Stations): The bidder remains fully responsible for submitting the necessary supporting calculations and design rationale to justify the proposed foundation stability for all equipment types. Please ensure all related engineering calculations and technical designs are fully documented and included in your bid submission for review.4)      Kindly notice that, being we an international bidder, and unfortunately due to recent geopolitical issues of which Syria has suffered, we are struggling to receive quotations from the forwarders unless they are CIF Latakia. Kindly accept INCOTERMS CIF Latakia, please confirm if eventual warehouse in Latakia will be made available or not, then, further transportation from Latakia to final destination for installation sites will be executed by the appointed local partner of the bidder.UNOPS Answer:Please be advised that the delivery terms specified in the tender documents remain unchanged. Bidders are required to quote in full compliance with the stipulated Incoterms [DAP Final Destination Site].Regarding logistics:Incoterms: Alternative Incoterms (including CIF Lattakia) cannot be accepted at this stage.Storage & Local Transport: The Contracting Authority will not provide warehouse facilities in Lattakia. The winning bidder, together with their local partner, remains fully responsible for inland transportation, clearance, and delivery to the final installation sites in accordance with the tender specifications.Please note that the  amended tender documents will be published soon. Regards 

New clarification added: Bidder's Question:with relation to the Pre-bid MeetingAll bidders are STRONGLY encouraged to attend the virtual pre-bid meeting.Monday, August  03 -Time  12:00 – 1:30 PM - Amman -Jordan TimeGoogle Meet joining info: meet.google.com/snx-qgnn-pmg​Kindly notice that we are awaiting to be accepted to the virtual meeting, kindly permit to participate or advise if the Pre-bid Meeting has been postponed. UNOPS Answer:Please note that the pre-bid meeting was conducted as scheduled. As no bidders participated or submitted a request to join the meeting at the scheduled time, we extended the meeting by an additional 15 minutes; however, no bidders joined during the extended period either.Unfortunately, we did not receive your request to join the meeting.The purpose of the pre-bid meeting was to provide bidders with a comprehensive overview of the requirements and tender documents and to address any questions or clarifications they may have. If you have any questions or require further clarification regarding the tender requirements or documents, please do not hesitate to submit your queries through the e-sourcing portal.Regards

New clarification added: Bidder's Question: With reference to the technical specification requiring an "Automatic Weather Station, WMO Class 1 compatible," we kindly request clarification regarding the intended meaning and verification criteria of this requirement. According to WMO guidance, the classification from Class 1 to Class 5 primarily concerns the siting and exposure conditions of individual meteorological sensors and not concerns the quality of the weather station As site selection activities are not included in the scope of this tender, LSI LASTEM as supplier of the weather station only, cannot ensure that our hardware will achieve a WMO Class 1 siting classification. We would therefore appreciate your confirmation as to whether "WMO Class 1 compatible" should be understood as requiring that the proposed equipment: meets the applicable WMO recommendations concerning sensor design and metrological performance; andis suitable for installation at a site that may qualify as WMO Class 1, provided that the relevant siting and installation requirements are independently satisfied. UNOPS Answer: The applicability of the WMO Class 1 requirement applies to the Synoptic Stations. the Climatological and Rain Gauge Stations.Regards

New clarification added: Bidder's Question: For an international company outside Syria and don't have a representative in Syria.How could we participate and how could we submit a performance bondUNOPS Answer: As stated in the tender requirements, bidders must either be legally registered in Syria or appoint a local representative in Syria. The local representative will be responsible for supporting the installation, training, and after-sales services. Therefore, an international company can participate in the tender provided it has a local representative in Syria who meets these requirements. The Performance Security (Performance Bond) must be submitted by the awarded bidder via email, in accordance with the tender requirements before signing the contract. The original document must be submitted via postal shipping to the UNOPS office in JordanRegards

New clarification added: Bidder's Question:8)      With reference to Technical questionnaire, 3. Capacity strengthening (Provision of training), in order to permit to all the bidders to equally evaluate the training related costs, kindly specify the following information:-          Minimum number of days of training required;-          If the classroom space will be made available by the purchaser, if yes, in which city;-          If the bidder shall include in his offer the cost for living and accommodation for n. 15 trainees during the training days.UNOPS Answer:Please note that the training is an integral part of the installation and commissioning phase for each system. It will be practical and hands-on to ensure local teams in each governorate can independently operate, monitor, and maintain the newly installed Early Warning System (EWS) equipment upon handover.This training will be conducted in full coordination with the MoEDM focal point. Please note that no accommodation or classroom facilities are required from the project.Location: On-site at the installation facilities within each targeted governorate.Target Audience: Governorate-level technical staff, system operators, and designated focal points (list of attendees to be confirmed by MoEDM)Core Topics: System operation, alert workflows, routine maintenance, basic troubleshooting, and any other relevant operational procedures.Deliverables: Hands-on training sessions, user manuals, and a training completion/assessment report per governorate, officially signed by MoEDM.Bidder's Question:9)      With reference to Technical questionnaire, 3. Capacity strengthening (Provision of training), Training Program Content, point “Procedures for verifying the accuracy of observations (temperature, humidity, rainfall, wind, etc.)” kindly confirm if the portable calibration case shall be included into the offer price, or if the Ministry personnel already have such equipment to verify the equipment accuracy on field.UNOPS Answer:Confirmed: that the portable calibration case should be included into the offer priceBidder's Question:10)   With reference to Technical questionnaire, Infrastructure & Site Preparation for all the three station typologies, point 3 “Cloud Service & platform”, kindly specify if the bidder shall include the server to install the Cloud platform at the Ministry office in its offer, or whether the server shall be provided by the Ministry.Moreover, kindly confirm:- the presence of stable internet connection with fixed IP address in the server room;- that the integration within the National centralized Early Warning System and other government platforms though API will be managed by the Ministry.UNOPS Answer:Cloud Service & PlatformThe provision and installation of the server infrastructure, as well as ensuring a stable Internet connection and fixed public IP address at the Ministry's server room, are not within the Supplier's scope of work and will be the responsibility of the Ministry.The Supplier shall provide a fully documented, open, secure, and free API for integration with the National Multi-Hazard Early Warning System and other government platforms.The API shall be provided without recurring licensing or subscription fees, as the beneficiary is a government institution.The API shall be officially supported by the equipment manufacturer and remain fully available throughout the operational lifetime of the system.The Ministry will be responsible for managing and implementing the integration of the API with the National Early Warning System and other government platforms.Bidder's Question:11)   With reference to Technical questionnaire, 2. Technical Specifications for the Early Warning Systems, item “Warranty” for all the three station typologies, one year warranty with after-sales technical support and maintenance services is required. Kindly confirm that maintenance services are deemed to be corrective and not preventive.UNOPS Answer:We confirm that maintenance services are deemed to be corrective and not preventive.Bidder's Question:12)   With reference to the bidding documents, in no document there are specified the required INCOTERMS terms and the presence of the warehouse where the goods might be temporarily stored. Kindly confirm the acceptance of the following proposal:-          CIP Ministry warehouse in Damasco.-          Inland transportation from the Ministry warehouse in Damasco to the final installation sites as specified in SECTION IV: SCHEDULE OF DETAILS, 2.2 Site Plan, Locations & GPS Coordinates.UNOPS Answer:This proposal is NOT accepted.Applicable INCOTERM & Delivery Scope:The required term for this procurement is DAP (Delivered at Place) to the Final Installation Sites as specified in Section IV: Schedule of Details, 2.2 Site Plan, Locations & GPS Coordinates.Inland Transportation & Warehousing:The Bidder shall be solely responsible and liable for the complete supply chain, including:- Secure temporary warehousing (if required by the supplier prior to installation).- Inland transport, logistics, security, permits, and risk of loss or damage during transit to all final installation sites across the target governorates.Bidder's Question:13)   With reference to SECTION VI: RETURNABLE SCHEDULES, 4.1.B Daywork Schedule, kindly confirm that this schedule may be omitted for this type of project.Otherwise kindly specify in detail what should the bidder consider for a correct filling of the form.UNOPS Answer:This schedule is not applicaleBidder's Question:14)   With reference to “Civil prepration works BoQ” Excel tab, point 1. Spare parts are mentioned. Kindly specify if and how many spare parts per sensor per station type shall be included into the bid price. This information will enable offers to be compared in terms of the number of sensors provided.UNOPS Answer:-Three temperature and relative humidity sensors- Two wind speed and direction sensorsAll three types of stations should be supplied by the same manufacturer.Bidder's Question:15)   Considering the numerous requests for clarification, the outcome of which may significantly alter the scope of the supply and related services, and to ensure that all bidders have the necessary time to incorporate the responses to these clarifications into their bids and to prepare an offer that is comparable in terms of content, quality and technological standards, we kindly request the contracting authority to extend the deadline for the submission of offers by at least 4 (four) weeks.UNOPS Answer: Please note that the tender closing date will be extended until 24 August 2026 and the deadline for clarification until 17 August 2026. The new dates will be published soon.The amended tender documents below will be published soon:1.Technical questionnaire2.BOQ3.Small_Works_ITB_Section_II_III_IV_V.4.Small_Works_ITB_Section_VI_ReturnableSchedulesRegards  

New clarification added: Bidder's Question: 1)      With reference to the Technical questionnaire, items “Temperature and Relative humidity sensors” of all the three station typologies, please confirm that the air temperature and relative humidity sensor might be of the combined type.UNOPS Answer:Yes, the temperature and relative humidity sensor might be a combined type.Bidder's Question:2)      With reference to the Technical questionnaire, 1.1 Automated Synoptic Weather Stations, item 4 (Barometric Pressure Sensor), please confirm that the requested accuracy of ±0.1 hPa shall be considered at 25 °C or within the whole temperature range, if within the whole temperature range, please specify the temperature range to be considered.UNOPS Answer: Confirmed: the requested accuracy of ±0.1 hPa will be considered at 20 °C.Bidder's Question: 3)      With reference to the Technical questionnaire, 1.1 Automated Synoptic Weather Stations, item 5 (Wind Speed & Direction Sensor), please confirm that the accuracy of 2% until 30 m/s and < 5 % outside 30 m/s range shall be accepted, as these accuracy characteristics are better than per WMO standards and requirements.  UNOPS Answer:The accuracy requirement is as specified in the technical questionnaire: for ultrasonic wind sensors only, an accuracy of ±0.3 m/s and ±3°. However, your proposed accuracy of 2% up to 30 m/s and less than 5% outside the 30 m/s range is acceptedBidder's Question:4)      With reference to the Technical questionnaire, item “Communication” of all the three station typologies, please confirm that the SIM cards and the traffic data will be provided by the Purchaser, as well as the satellite data contract (optional for rain gauge stations) will be provided by the Purchaser.UNOPS Answer:SIM cards, mobile subscriptions, and mobile data traffic; and any satellite communication subscriptions required for the stations, should remain the sole responsibility of the Ministry of Emergency and Disaster Management and be procured separately from this tender.Bidder's Question:5)      With reference to the Technical questionnaire, item “Perimeter Fence” of all the three station typologies, please kindly specify the materials and dimensions of the desired fencing per station typology. A clear specification will help the bidders to propose a similar solution and will help the evaluating authority to evaluate the bids with the possibility of comparability. The desire is to make it possible to compare the offers in terms of quality, as the price varies depending on size and material of the fences.UNOPS Answer:The automated synoptic weather stations to be installed in (Latakia, Latakia Airport, Hama Agricultural Center, and Salamiyah) do not require a protective fence. However, the climate automated stations and rain monitoring stations require a protective fence measuring 3 meters by 3 meters and 2 meters high, made of galvanized metal mesh with 5 cm by 5 cm openings, and equipped with a suitable gate and lock. The fence should be secured to the corner posts with appropriate concrete bases.Bidder's Question:6)      With reference to the Technical questionnaire, “Infrastructure & Site Preparation” for all the three station typologies, the height of the mast is indicate only for Synoptic stations, 10m. Please specify the following:-          Synoptic stations: shall the rain gauge be placed on a separate pole as per WMO guidelines?-          Climatological stations: the height of the main pole; and whether the rain gauge shall be placed on a separate pole as per WMO guidelines?-          Automatic rain gauge stations: in case of presence of temperature and relative humidity sensor (optional), shall the rain gauge be positioned on a separate pole, or a single pole installation might be accepted?UNOPS Answer:Synoptic stations: the rain gauge shall be placed on a separate pole as per WMO guidelines .- Climatological stations: the height of the main pole 2 m ; and the rain gauge prefer to be placed on a separate pole as per WMO guidelines- Automatic rain gauge stations: in case of presence of temperature and relative humidity sensor (optional), the rain gauge be positioned on a single pole installation be accepted.A6Bidder's Question:7)      With reference to the Technical questionnaire, 1.2 Automated Climatological Weather Stations, item 1 (Pressure, Temperature, Humidity Sensors) and item 3 (Tipping bucket rain gauge) the minimum requirement expressed is “Class 1 accuracy” or “Class 1”.Kindly notice that no standard (neither WMO guideline n. 8) reports the classification of Pressure, Temperature, Humidity and Rain gauge sensors as Class 1 – Class 2 or similar.To enable all bidders to offer sensors of the same technological standard, and to ensure that the data can be compared in terms of the product’s technical specifications and price range, kindly specify the minimum characteristics required.Pressure range, accuracy; temperature range, accuracy; humidity range, accuracy; rain gauge accuracy.UNOPS Answer:Please refer to the accuracy, the technical specifications for all sensors are the same in all three station models in terms of measurement range and accuracy.Please note that the remaining answers will follow.The amended tender documents below will be published soon:1.Technical questionnaire2.BOQ3.Small_Works_ITB_Section_II_III_IV_V.4.Small_Works_ITB_Section_VI_ReturnableSchedules

New amendment added #1: This amendment#1 was raised to extend the deadline for clarifications until 6 August 2026 and the deadline for sending the offers untill 19 August 2026