RFQ—Development, Narrative Production, and production of the "Lifecycle Walkway"
Service Requirements / Terms of Reference (ToR)
UNFPA in Malaysia historically operates within public sector and civil society circles. As Malaysia navigates advanced demographic challenges as an upper-middle-income nation, our objective for holding this flagship event is as an experiential & information driven engagement. Our aim is to rationalise, narrate and provide tangible perspectives on UNFPA’s role in Malaysia over the past 53 years and the direction that we are headed towards today (in partnership with Malaysia). We aim to expand the rationale of our role in Malaysia’s developmental journey and to bring in new partnerships from across the corporate, public, academic and public sectors.
The event anchors global rights-based human narratives directly to the spirit of nation-building and population development, celebrating over 53 years of UNFPAs partnership with Malaysia (since 1973).
The overriding narrative is all about providing rights-based narratives on Malaysia’s journey towards the achieving 2030SDGs, through a population development lens. We aim to show how with a life-cycle approach to population development, we are able to transform broad population insights into a holistic understanding of how we as a people and community live, age, and thrive.
The primary feature of this event will be a specialised experiential gallery that UNFPA is developing - that helps to outline and narrate the agencys role in Malaysia journey - and how via an integrated “life-cycle” approach we can navigate towards a resilient future where no one is left behind.
Event Title: Bayang dan Cahaya: Melakar Layar Masa Depan Bersama (Of Light and Shadows: Sketching Our Shared Future)
Timeline: Mid-September 2026 (Strategically tied to Malaysia Day - 16th September)
Duration: 2 Days
Day 1: Private Corporate, VIP, & Resource Mobilisation Day (2:00 PM – 5:00 PM; Max 250 Pax)
Day 2: Open to Public / Public Advocacy Day (Full Day)
Location: High-visibility public venue / event space located adjacent to, at or within iconic Kuala Lumpur landmarks.
Event Title: Bayang dan Cahaya: Melakar Layar Masa Depan Bersama (Of Light and Shadows: Sketching Our Shared Future)
Timeline: Mid-September 2026 (Strategically tied to Malaysia Day - 16th September)
Duration: 2 Days
Day 1: Private Corporate, VIP, & Resource Mobilisation Day (2:00 PM – 5:00 PM; Max 250 Pax)
Day 2: Open to Public / Public Advocacy Day (Full Day)
Location: High-visibility public venue / event space located adjacent to, at or within iconic Kuala Lumpur landmarks.
The Creative Approach: Traditional Storytelling with Modern Innovation
We want to translate complex population dynamics and rights-based human data into an emotionally gripping experience for our showcase event - in line with Malaysia day, this exhibition seeks to merge traditional forms of storytelling with cutting-edge modern touches.
We do not prescribe a specific artistic medium; instead, bidders are granted full creative freedom to propose diverse artistic mediums, mixed-media mechanics, and digital production techniques - as long as they are deeply rooted in Malaysian Culture. The goal is to treat a citizens lifecycle as an unfolding epic tapestry, using an imaginative blend of physical art, dynamic backlighting, projection mapping, or interactive digital elements to create an immersive sense of experience and awe for all attendees.
The exhibitions overarching narrative tracks a character—following the lifelong journey of a family and a child from birth to active old age, integrating marginalized and vulnerable populations seamlessly into the story arc to embody absolute inclusivity.
UNFPA is using Quantum, an ERP platform based Oracle Cloud, which supports the United Nations procurement processes. To access the Solicitation Documents and/or submit a response, please log in to the Quantum and subscribe to the subject tender following the instructions below:
(I) Suppliers with an Existing Profile in Quantum:
- If you already have a profile in Quantum, please use the following link to access the system: http://supplier.quantum.partneragencies.org/
- To locate the tender and submit a response, please refer to the Quantum Negotiation Module Supplier User Guide.
Note: Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from the previous registration.
(II) Suppliers without an Existing Profile in Quantum:
- If you have not previously registered in Quantum, you can register a profile using the Quantum Supplier Registration link.
- For guidance on creating your profile, locating the tender and submitting a response, please refer to the Quantum Negotiation Module Supplier User Guide.
- For additional instructions on managing documents such as Purchase Orders, Invoices, Contracts in the Supplier Portal, please consult with the following link: Quantum Supplier Portal User Guide.
(III) Notifications from UNFPA regarding the tender:
To ensure you receive any updates or Amendments related to the tender, kindly create a draft response without submitting. This will activate notifications from the system regarding the changes to the tender requirements, if any.
(IV) Clarification Requests:
Should you require any clarifications, please use the "Messages" functionality directly in the system.
Thank you and we look forward to receiving your quotation.
[UNFPA MALAYSIA OFFICE]
| Link | Description | |
|---|---|---|
| https://estm.fa.em2.oraclecloud.com/fscmUI/redwood/supplier-registration/register-supplier/register-supplier-verification?id=TUW16eK6r8fz48dOxgnKMoYCOHny7FmchTkUI7G70VWWGQCsTxv4SKBqpw%3D%3D | Supplier Registration | |
| https://procurement-notices.undp.org/sharepoint/login.cfm | Please click on this link before accessing the Negotiation Document(s) link | |
| https://undp.sharepoint.com/sites/Docs-Public/Procurement/Forms/AllItems.aspx?env=Embedded&isAscending=false&FilterType1=Text&sortField=Modified&FilterField1=NegotiationNumber&FilterValue1=UNFPA-MYS-00002 | Negotiation Document(s) | |
| https://procurement-notices.undp.org/view_negotiation_dlink.cfm?nego_id=48003 | Direct link to Quantum Negotiation |