Supply & Delivery of ICT equipment to Regional and Institutional Quality Management Units of Ministry of Health and Mass Media

New clarification added: Clarification 4We seek clarification regarding the pricing requirements stated in the RFQ. The document requests a DAP Unit Price. We would appreciate it if you could clarify the cost components that should be included or excluded when quoting the DAP Unit Price.Furthermore, if we are submitting an Ex-Stock quotation, kindly advise how the DAP Unit Price should be presented under this pricing method.Pricing should be as per DAP Incoterm 2020.

New clarification added: Clarification 3Laptop Computers:Please confirm whether Intel Core Ultra 5 processors are acceptable under the requirement for “Intel Core i5 14th Generation or later.” Also, may processors with cache below 20 MB be accepted if their overall performance meets or exceeds the required level?Please refer to ‘Section II: Schedule of Requirements_R2’. Bidders must strictly adhere to the original requirements in the Bidding Document & meet the minimum specifications of the criteria. Bidders may provide a later processor, a higher base frequency, and a higher cache as required.Desktop Computers:Please confirm whether DDR5-5600 MHz RAM may be accepted in place of DDR5-6000 MHz, as this is the standard supported speed in many current OEM enterprise desktop models.This point has already been addressed in clarification 1. Please refer to ‘Section II: Schedule of Requirements_R2’. UPS:Please confirm whether a UPS with two internal batteries is acceptable. Kindly also clarify how the requirement of more than seven minutes backup at full load will be verified.Yes, this is acceptable. Please refer to ‘Section II: Schedule of Requirements_R2’. To confirm compliance with the seven-minute full-load backup criteria, either an official OEM letter or a battery calculation sheet from the manufacturer is acceptable as proof. Printers:Please confirm whether the stated ppm and ISO/ESAT ipm print speeds are alternative acceptable measurement standards, or whether both must be met simultaneously.Bidders are advised that performance standards for offered models must meet or exceed the minimum ISO/ESAT speeds of 13PPM or 8.8ipm for Black & White (Simplex) and 15ppm or 5.0ipm for Colour (Simplex). Photocopiers:Please clarify whether the “dual network facility” means simultaneous operation through wired Ethernet and Wi-Fi, or connectivity to two independent IP networks.Photocopiers shall support active operation of both the wired Ethernet (RJ45) and wireless Wi-Fi interfaces simultaneously. IP addresses concurrently (one on each interface) so that users connected via Ethernet and users connected via Wi-Fi can print to the machine at the same time.Multimedia Projectors:Please confirm whether native Full HD resolution is mandatory, or whether the Acer S1286H/S1286HN with XGA resolution is acceptable, as the specified lens, projection distance and throw ratio correspond to this model.Bidders must strictly adhere to the minimum requirements in the Bidding Document.Smart Boards:Please confirm whether a separately mounted OEM camera and microphone module, supplied as part of the complete smart board system, will be accepted.A separately mounted OEM camera and microphone module, supplied as part of the complete smart board system, will be accepted. Bidders must strictly adhere to the original requirements in the Bidding Document. Delivery Locations:Please confirm whether delivery, installation and warranty support are required at one central location or at multiple hospitals/institutions, as this will affect logistics, installation arrangements, service coverage and pricing.Items shall be delivered to the locations mentioned in Annex 1: RFQ - Delivery Locations. Supplier shall provide a comprehensive on-site manufacturer-authorized warranty, refer technical specifications for item specific warranty requirements. 

New amendment added #3: Amendment 03:1. Revision of the date of the Deadline for bid submission and Deadline for submission of Clarifications as follows:Deadline for bid submission under General section:2026-08-17, 11.30 UTC (5:00 PM Sri Lanka time) Deadline for submission of Clarifications under General section:2026-08-12, 11.30 UTC (5:00 PM Sri Lanka time)2. Replace "Section II: Schedule of Requirements_R1" with "Section II: Schedule of Requirements_R2".3. Replace "FORM C: Lot 1 - Comparative Data Tables_R1" with "FORM C: Lot 1 - Comparative Data Tables_R2".The following amendments have been made to the document named "Section II: Schedule of Requirements_R2" & FORM C: Lot 1 - Comparative Data Tables_R2:LOT 01Item 1.1 : Laptop ComputersProcessor: Option 1: Intel® Core i5 14th Generation/Core Ultra 5 Processor or LaterOption 2: AMD Ryzen™ 5 8000 Series Processor or LaterBase Frequency:Intel: 1.1GHz or HigherAMD: 3.2GHz or HigherCache:Intel: 12MB Smart Cache or HigherAMD: 22MB L2+L3 cache or HigherItem 1.3 : Uninterrupted Power SupplyBattery Type: 12V/7AH - 2 pc

New clarification added: Clarification 2As the 18% VAT is applicable for all transactiuons, please let us know what document UNOPS can provide to us to avoid the Vat being charged for transactions.Please send us the Vat exempt document for our clarification purpose.The prices for this RFQ shall be quoted excluding VAT and other taxes. VAT will be paid at the time of payment by the Ministry of Health & Mass Media to the selected supplier.

New clarification added: Clarification 1Notebook Computer Clarifications1. You have requested below spec.Processor - Option 1: Intel® Core i5 14th Generation Processor or Later                 - Option 2: AMD Ryzen™ 5 8000 Series Processor or LaterBase Frequency - Intel: 2.1GHz or Higher                           - AMD: 3.8GHz or HigherCache   - Intel: 20MB Smart Cache or Higher             - AMD: 20MB (L3) Cache or HigherBut 14th generation is now almost End of production & replaced with Ultra generation processors. Basic Ultra processor is Ultra 5-120u processor. It has below specifications.Base Frequency - Intel: 1.4GHz or HigherCache   - Intel: 12MB Smart Cache or HigherWe suggested to change the processor specification as per latest generation processor.Bidders must strictly adhere to the original requirements in the Bidding Document. To meet the minimum specifications of the criteria, bidders may provide a later processor, a higher base frequency, and a higher cache.2. Further SD™ card reader is now dying technology & not using any one. We suggested to remove this from requirement.Is  the Smart card Reader a must?SD™ card reader is not a mandatory requirement (refer Section II: Schedule of Requirements_R1).3. Processor Cache, Does this have to be L3 20MB?The smart cache for both Intel and AMD processors must be a minimum of 20MB or higher4. Does it have to be Light weight ?"Thin & Light preferred" not a mandatoryDesktop Computer Clarifications​5. For desktop you have requested  Microsoft Office 2023 or higher (perpetual license). Kindly specify what are the features that you need. Ex. :- Word, Exel, Power point, outlook.Microsoft Office 2024 (home & business) or better (perpetual license) with Word, Excel, PowerPoint, and OneNote at minimum. The bidder shall agree to provide the license keys separately with each desktop computer (refer Section II: Schedule of Requirements_R1).6. you have requested for 14th Gen processor and Memory with 6000MHz. this is not compatible. 6400MT/s memory is compatible only with Ultra Processors. Please advise32GB DDR 5 5600MHz or Higher (refer Section II: Schedule of Requirements_R1).

New amendment added #2: Amendment 02:Replace "Section II: Schedule of Requirements" with "Section II: Schedule of Requirements_R1" as follows:The following amendments have been made to the document named "Section II: Schedule of Requirements_R1":LOT 01Item 1.1 : Laptop ComputersSDTM Card reader (Optional)Microsoft Office 2024 – Home & Business or or better (Perpetual license). The bidder shall agree to provide the license keys separately with each laptop.Item 1.2 : Desktop ComputersMemory 32GB DDR 5 5600MHz or HigherMicrosoft Office 2024 (home & business) or better (perpetual license) with Word, Excel, PowerPoint, and OneNote at minimum.The bidder shall agree to provide the license keys separately with each desktop computer.

New amendment added #1: Amendment 01:Revision of the date of the Deadline for bid submission and Deadline for submission of Clarifications as follows:Deadline for bid submission under General section:2026-08-12, 11.30 UTC (5:00 PM Sri Lanka time) Deadline for submission of Clarifications under General section:2026-08-05, 11.30 UTC (5:00 PM Sri Lanka time)