Rehabilitate, upgrade, and operationalize borehole-based water supply systems in Umm Al-Qura town, Aj Jazirah State

Dear Interested Contractors,

I hope you are well.

RFQ-SCU-AFDB-2026-027: Rehabilitate, upgrade, and operationalize borehole-based water supply systems in Umm Al-Qura town, Aj Jazirah State

Key Deadlines & Info:

Site Visit Date: 19- 20 July 2026 - 10:00 – 15:00 (Sudan Time) - (Site visit is mandatory; please refer to detailed information in the attached RFQ).

Clarification Request Date: until 22 July 2026 / 17:30 hours, Sudan local time (time zone: GMT+2)

Bid Submission Deadline: 01 August 2026, 17:30 PM, Sudan Time (GMT+2

Bid Submission Email: iomsdnbids@iom.int     

Clarifications Email: yhaj@iom.int (Quotations received to the  yhaj@iom.int  address will not be considered for evaluation)

The email's subject line must be written exactly as specified on Page 2 of the RFQ under the section titled “Mandatory Subject of Emails.”

The International Organization for Migration, Mission in Sudan, hereby invites prospective contractors to submit a proposal in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in the attached Request for Quotation.

Please note the following important conditions of this RFQ and ensure that your Proposal is submitted in accordance with these conditions.

• Preliminary Evaluation – Required Documents

The Preliminary Evaluation shall include the following:

1. Legal Status & Eligibility

• Certificate of Registration / Business License
• Valid Tax Registration Certificate
• Annex 8: Vendor Information Sheet (for vendors not registered with IOM)

2. Declarations of Conformity

• Annex 2: Quotation Submission Form (Bidder’s Declaration of Conformity), confirming that the bidder is not suspended/debarred, not bankrupt, and not subject to legal actions affecting operations.

• 3. Financial Capacity

• Signed & Stamped Audited financial statements and/or bank statements for the last three (3) years
• Evidence of minimum average annual sales turnover of 750,000 USD for the last three years (only 2023, 2024 & 2025).

The audited financial statements should be signed and stamped by the auditing firm on the cover pages & pages that contain the financial statement.

• Technical Evaluation – Required Documents

The Technical Proposal shall include the following:

1. Work Schedule & Completion Period

• Annex 4: Construction Schedule Form (or bidder’s equivalent workplan) aligned with IOM’s estimated timeline. The completion period should not be more than 8 Months

2. Technical Compliance & Completeness

• Annex 1: Scope of Work/Technical Specifications

• Annex 2: Quotation Submission Form
• Annex 3: Technical and Financial Offer
• Annex 4: Construction Schedule Form
• Annex 5: Company Experience Form
• Annex 6: Equipment Schedule Form
• Annex 7: Project Staff Form
• Annex 8: Vendor Information Sheet
• Annex 11: Draft Construction Agreement (as applicable)
• Annex 12: Environmental & Social Safeguard and Reporting Requirements.

3. Relevant Experience

• Annex 5: Company Experience Form with supporting documents (contracts, POs, completion certificates)
• Minimum three (3) similar projects implemented within the last five (5) years (IOM/UN/INGOs/Government/ Private Companies, or other organizations)

4. Technical Capacity & Personnel

• Annex 6: Equipment Schedule Form (machinery, vehicles, mobilization capacity)
• Annex 7: Project Staff Form with Education Certificates (Required for Mandatory Engineering Type)

5. Materials & Technical Specifications

• Annex 1, which details our Scope of Work and Technical Specifications. This document highlights how the proposal meets every technical and quality requirement outlined in the specifications.

Failure to submit complete required documents may result in disqualification at the technical evaluation stage.

The Proposer is required to prepare the Financial Proposal following the format below and submit it in a separate email with the mandatory subject line: RFQ-[SCU-AFDB-2026-027: Rehabilitate, upgrade, and operationalize borehole-based water supply systems in Umm Al-Qura town– Bidder’s Name – Financial Offer] | Deadline: 2026-08-01 as indicated in the Instructions to Proposers. The Financial Proposal should align with the requirements of the Terms of Reference and the Proposer’s Technical Proposal.

Proposers are not allowed to quote prices partially. The Financial Proposal must be signed and stamped by an authorized signatory of the Proposer. Proposers should also submit a copy of the Financial Proposal in Excel Format.

We look forward to receiving your proposal.

Best regards.

IOM Sudan Supply Chain Unit

International Organization for Migration (IOM)

Port Sudan – Sudan

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