NATIONAL SERVICE PROVIDER FOR CLIMATE CITIZENS ASSEMBLY 2026-CAPE TOWN

[SCOPE OF TENDER......]

 1.     Project Coordination and Governance

·        Establish and coordinate the Assembly Secretariat

·        Support governance structures and oversight mechanisms

·        Facilitate coordination between partners (government, academia, civil society)

2.     2. Assembly Design and Preparation

In accordance with international best practice:

·        Finalise deliberative methodology and session structure

·        Develop facilitation guides, learning materials and codes of conduct

·        Coordinate facilitator recruitment and training (including multilingual and trauma-informed approaches)

3.     3. Participant Recruitment and Sortition

·        Implement a statistically representative sortition process

·        Conduct outreach to ensure inclusion of marginalised groups

·        Finalise participant cohort (~100 participants)

     4. Logistics and Participant Support

·        Coordinate transport, stipends, catering and childcare

·        Ensure accessibility and inclusive (translation services, support measures)

5.    5. Facilitation of the Assembly (minimum 5 days)

·        Deliver structured learning sessions and expert inputs

·        Facilitate deliberations in small groups and plenary sessions

·        Manage voting and consensus-building processes

6. Recommendations and Policy Engagement

·        Compile and edit the final recommendations report

·        Organise public handover to City of Cape Town and provincial government

·        Support engagement between participants and policymakers

7.     7. Monitoring, Evaluation and Knowledge Outputs

·        Conduct process monitoring and participant evaluation

·        Support independent evaluation of outcomes

 I.              KEY TASKS TO BE PERFORMED

The service provider will support UNDP and government stakeholders in delivering the Citizens Assembly.

 Key Activities:

 ·        Establish governance structures

·        Coordinate stakeholders – government, academia, civil society.

·        Finalize deliberative methodology – session design, facilitation guides, codes of conduct.

·        Implement the project

·        Facilitate the project and policy engagement– present findings to City of Cape Town and Western Cape Government.

·        Reporting, monitoring and evaluation of the process

·        Produce knowledge products – final report, policy briefs, practitioner toolkit, dissemination outputs.

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[UNDP OFFICE SOUTH AFRICA]

PROCUREMENT UNIT]