Provision of services for Development of Technical Design (Concept Design and Final Design) of New Elementary School in Stari Aerodrom, Podgorica in Montenegro (UNOPS-ESIM-2026-S-004)

New clarification added: Question 1. In Section I – Instructions to Bidders, Article 23 "Proposal Sumbission" there is a sentence stating that bidders must ensure not to include any financial or pricing information in the envelope containing the technical proposal. Does this apply to the file upload fields on the UNOPS portal, or does it refer to a physical envelope?Answer 1: This applies to the file upload in the UNOPS eSourcing tender portal. There is no physical envelope and physical submission of the proposals.  Question 2.In the file upload fields on the portal, specifically field number 3, “Conceptual Solution prepared in line with the ToR, article 5.2.1 Technical Proposal Requirements,” the maximum allowed file size is 20MB. Is it permissible to provide a link to the material in case the file size exceeds 20MB? Given that the tender requires working files in DWG format, and that the design report (elaborat) will include technical drawings and visualizations, there is a genuine need for a larger capacity.Answer: It is not allowed to provide a link to the material in case the file size exceeds 20MB. All files must be uploaded to eSourcing. The Procurement Department will revise the tender checklist section, creating several new checklists that will allow additional space for uploading documents. Question 3. In Section II – Evaluation Method and Criteria, under the staffing requirements for Non-Key Expert No. 1, a low-voltage and high-voltage electrical engineer is required. Under the new LAW ON CONSTRUCTION OF OBJECTS ("Official Gazette of Montenegro", No. 019/25 of March 4, 2025, 092/25 of August 7, 2025, 160/25 of December 30, 2025), this phase is clearly split into: 1. Power electrical installations design (high voltage) and 2. Electronic communication networks and/or electronic communication infrastructure and associated equipment design (low voltage). Newly issued electrical engineering licenses specify only one of these two design phases. Accordingly, must there be two independent engineers with the required references, or is it sufficient for only one of them to meet the requested criteria?Answer 3: The Offeror must ensure that both electrical design phases (Power electrical installations and Electronic communication networks) are covered by personnel possessing valid licenses in strict accordance with the Law on Construction of Structures of Montenegro. This requirement can be satisfied by proposing either two independent engineers (each holding one of the required specific licenses) or a single engineer who possesses both valid licenses. The fundamental requirement is that both licensing requirements are fully met to cover the entire scope of the electrical design.Question 4. In Section IV, Form 4, CONTRACT SCHEDULES FROM THE OFFEROR, item 4.1A Breakdown of Fees and Reimbursable cost, the following phases are listed: 1. Geomechanical investigation, 2. Conceptual design, 3. Final Design – Architecture, 4. Final Design – Structural, 5. Final Design – Mechanical, 6. Final Design – Electrical, 7. Fire Protection and Health and Safety at Work. We believe it is necessary to separate the low-voltage and high-voltage phases into two distinct line items. Additionally, based on previous experience, it would be essential to add the following phases: 1.Main Design of Hydrotechnical Infrastructure (Mandatory for all facilities), 2.Main Design of Sprinkler Installations (Mandatory for all facilities with a gross area exceeding 1000m²), 3.Landscaping/Landscape Architecture Design /projekat uređenja terena (Desirable, not mandatory), 4.Main Design of Traffic Infrastructure/Glavni projekat saobraćaja (Mandatory), 5.Traffic Signage Elaborat (Mandatory if there is a road within the plot boundaries), 6.Facility Furnishing/Opremanje objekta (Desirable, not mandatory), 7.Photovoltaic Panels Project/Projekat fotonaponskih panela (Mandatory if solar panels are to be used in the project), 8.Energy Efficiency Elaborat (Desirable, not mandatory).Answer 4: The financial breakdown structure in Schedule 4.1.A Breakdown of the Fees and Reimbursable cost is a consolidated pricing format and must remains unchanged. Offerors are not permitted to add, alter or separate any line items. The Offeror is strictly expected to integrate the cost of all mandatory design phases, elaborates and technical systems required by the ToR and applicable Montenegrin legislation into the existing predefined line items. Any scope that is explicitly excluded by the ToR (such as interior furnishing estimation) shall not be priced.

New clarification added: Question:We kindly request that it would be possible to extend the submission deadline for the tender currently set for July 27th. Since this date falls on a Monday, we would greatly appreciate if the deadline could be moved by at least two days. This adjustment would help ensure that the submission does not fall immediately after the weekend, allowing for smoother preparation and timely delivery.Answer: At the moment, extension of the deadline for offer submission is not planned. If there is any change, information will be shared through the eSourcing system.

New clarification added: Question 1: Could you kindly clarify the requirement within Section II, Evaluation method and criteria of the tender dossier, requesting offerors to provide three financial statements for the years 2022-2024 to establish the compliance with criteria set to minimum annual turnover of EUR 300,00.00.On the other hand, Schedule 0.14. of the Forms-Proposal Checklist, clearly states: Copy of audited financial statements of the [five (5)] years.Answer: Copy of  three financial statements OR audited reports OR solvency reports for (2022, 2023 or 2024) needs to be submitted.Please confirm, in the case of a consortium, whether Lead partner and partner/s are required to submit financial statements for three (3) or five (5) years? and if latter, for which years (2020-2024?). As the criteria is established cumulatively for consortium/JV, our understanding is that all members of the consortium/JV should submit financial statements for the same period. Please confirm. Answer: As stated in the tender this criteria should be verified in the following manner: The Offeror must demonstrate a minimum cumulative turnover of EUR 300,000 in three (3) financial years. In the case of a consortium/JV, the JV Lead must meet at least sixty percent (60%) of this requirement, corresponding to a minimum cumulative turnover of EUR 180,000 over the same period. This means that if there is no consortium or JV the Offeror must demonstrate a minimum cumulative turnover of EUR 300,000 in three (3) financial years. If JV/Consortium apply then all JV members should submit financial statements,  but JV Lead must meet at least sixty percent (60%) of this requirement, corresponding to a minimum cumulative turnover of EUR 180,000.

New clarification added: As an Offeror, we kindly request clarification regarding the requirement for submission of the Conceptual Solution / Concept Design under the RFP and the ToR.Question 1: Considering that the subject of the assignment is a public educational facility, please clarify whether the applicable planning document requires the organization of a public urbanistic-architectural competition in accordance with the relevant Montenegrin legislation, or whether the Conceptual Solution requested under the RFP and ToR is to be prepared, submitted and evaluated solely within the standard technical proposal evaluation procedure of this RFP?Answer 1: The Conceptual Solution requested under this RFP will be submitted and evaluated solely as part of the standard technical proposal evaluation process under this RFP. Please note that, as indicated in the Terms of Reference: the Conceptual Solution submitted as part of the proposal shall be prepared in accordance with the applicable legislation and technical standards of Montenegro; the selected Conceptual Solution will, following contract award, be further developed during the contractual phase into a complete Concept Design (Idejno rješenje), incorporating comments issued during the Conceptual Solution evaluation process conducted within the bidding procedure and further comments received by the Contractor, and prepared for submission to the Chief State Architect’s Office for approval.Question 2. Furthermore, please confirm whether the Conceptual Solution / Concept Design referred to in the RFP and ToR will be scored as part of the technical proposal, and, if so, whether it will be evaluated by the standard RFP Evaluation Committee or by a dedicated jury/commission in a manner similar to an architectural/design competition?Answer 2: Conceptual Solution, requested under the RFP, will be evaluated by the standard RFP Evaluation Committee. No separate architectural competition jury will be established.