RFQ/2026/62853 - Procurement of Mortuary refrigerator and transfer trolleys for the Queen Elizabeth Hospital in Barbados.

New clarification added: MINUTES OF THE PRE-BID MEETING1. IntroductionA pre-bid meeting was held on Monday, June 15, 2026, at 10:00 a.m. (Barbados local time) via Google Meet.As stated in the eSourcing platform, specifically in the particulars section in “Additional Information”, the clarification meeting shall be conducted on this day and date and participation is not mandatory, but is strongly recommended to avoid the risk of non-compliant bids.2. Q&A and ClarificationsIt was emphasized that UNOPS would not provide official responses to bidders' questions regarding the Request for Quotation during the clarification meeting. All questions must be submitted in writing through the UNOPS eSourcing platform.Bidders were cautioned not to rely on any statements, assertions, or information provided during the pre-bid meeting unless confirmed in writing by UNOPS.3. Presentation OverviewThe meeting included a presentation covering general administrative and technical aspects of the process, as well as the use of the eSourcing platform. The following topics were addressed:UNOPS and its function: Roles, functions, and guiding principles.UN Register of Suppliers: Registration in UNGM and bid announcements.UNOPS eSourcing System: Information on the Request for Quotation, and related documents.Scope of the Request for Quotation: Main objectives and requirements.Bid Submission: Procedures and guidelines.Communication methodology with UNOPS: Managing clarification requests from bidders, UNOPS responses, and addressing clarification requests from UNOPS during the evaluation process.Technical Overview: General technical presentation of the requirements.4. Submitting Clarification RequestsAs stipulated in the Request for Quotation documents, attendees were informed that all inquiries or requests for clarification must be formally submitted through the "Request a Clarification" option in the "Tender Information" section of eSourcing, which serves as the sole communication channel for this process.5. Questions during meetingIncoterms and Delivery: An attendee inquired about the DAP delivery terms. It was clarified that while the terms are DAP, the Ministry of Health and Wellness of Barbados will issue tax exemption letters for customs clearance. However, the supplier retains full responsibility for final site delivery and all installation services.Pre-Dispatch Inspection: A request was raised for a pre-dispatch inspection at the manufacturer's facility. The attendee was advised to submit a formal request via the eSourcing platform so UNOPS to assess the necessity of conducting such an onsite verification. 6. Importance of Thorough Bid PreparationAttendees were reminded of the importance of carefully reviewing, analyzing, and considering all information provided in the bidding documents and the eSourcing system when preparing their bids.

New clarification added: Dear Sir/Madam,In reference to Request for Quotation RFQ/2026/62853 for Procurement of Mortuary refrigerator and transfer trolleys for the Queen Elizabeth Hospital. In this regard, we are issuing this Clarification Note No. 1, which should be considered when preparing your bid.Question No. 1:  The estimated refrigerator depth is 2.33 m, while the room depth is 3.57 m, leaving only 1.24 m clearance. Since the trolley length is around 2.02 m, please confirm whether there is sufficient space for trolley movement and operation.Answer: As outlined in the Schedule of Requirements, it is the responsibility of the bidder to propose the most suitable equipment solution that optimizes the available space without compromising functionality or access.Please be reminded that as part of your proposal, you are required to submit a detailed floor plan showing the cabinet in the designated space, including the dimensions of the trolleys in their loading and unloading positions. Your submitted plan must explicitly demonstrate that "the movement of the trolleys is possible and allows for loading and unloading in all compartments" and that the proposed equipment can be used and maintained in the designated space "without limitations or restrictions"Should you need additional measures, clarifications, or a site inspection to gather more details for creating your proposal and floor plan, please submit a formal written request as outlined in the Instructions to BiddersQuestion No. 2:  For “Mortuary refrigerator with carts – 1 Set”, the parameters do not clearly mention whether a cart/trolley is required. Please confirm whether the trolley/cart is to be included, along with the required quantity.Answer: As detailed in Section II Schedule of Requirements, the system is explicitly defined as one (1) Lot being composed of three (3) elements. Bidders are required to include the following components and quantities in their technical and financial proposals for this item:  Item 1.1: Mortuary refrigerator  Item 1.2: One (1) standard-sized mortuary transfer trolley  Item 1.3: One (1) bariatric mortuary transfer trolleyAccordingly, a total of two (2) transfer trolleys (one standard-sized and one bariatric) must be included within the lot.UNOPS