Emergency Procurement: Re-tender_Provision of Newborn baby equipment to Mykolaiiv oblast

New amendment added #1: Dear Bidders,Please be advised that RFQ/2026/63067 Re-tender_Provision of Newborn baby equipment to Mykolaiiv oblast has been revised and amended.Kindly refer to the document RFQ/2026/63067_RFQ Amendment 01_Summary of Revisions.pdf  for a summary of the changes made to the initial RFQ documents package.Thank you. 

New clarification added: Dear UNOPS Representatives,While reviewing the technical documentation, we would appreciate your clarification on the following points:Lot 1No.1.3In order to ensure wider competition and allow the participation of equipment with higher heater power, we kindly ask you to consider amending the specified requirement and wording it as follows: Heater Power – from 400 to 800 W.Increasing the upper limit of heater power to 800 W does not deteriorate the functional characteristics of the equipment. On the contrary, it may provide a wider operating range and more effective maintenance of the required temperature conditions for newborn infants.Please confirm whether equipment with heater power in the range of 400–800 W will be considered acceptable.No.1.4The specified dimensions indicate a more compact width of the equipment, while the depth and height are close to the established requirements and do not negatively affect the functional purpose of the device. More compact overall dimensions may be an advantage when placing the equipment in medical facilities with limited space.Please confirm whether equipment with the following overall dimensions will be considered acceptable: 620(W) × 1000(D) × 1900–2200(H) mm.No. 1.14We kindly request clarification regarding technical requirement No. 1.14 “Canopy Movement Range – Horizontal rotation: 240° (120° both sides)” specified for Lot 1 Newborn Infant Open Resuscitation System.The technical characteristics of the offered equipment provide for a different structural solution for changing the position of the overhead warmer in order to ensure free access to the patient. The overhead warmer moves in space at an angle of ±26° along an arc-shaped trajectory. At the same time, access to the patient for medical personnel and/or the use of a mobile ward X-ray system is ensured, while the patient remains within the heating area of the overhead warmer.In this regard, we kindly ask you to consider clarifying or amending the specified requirement and accepting the following parameter:Emission angle / movement angle of the warmer: from ±26°,provided that free access to the patient is ensured and effective heating is maintained.Alternatively, please clarify whether equipment with an overhead warmer movement angle of ±26° will be considered acceptable for ensuring free access to the patient, since the functional requirement for patient access is fully ensured.We would be grateful for your clarification and look forward to your response./Dear Bidder,Thank you for your interest in this tender. Please find below our clarifications regarding your questions.Lot 1Requirement 1.3 The requested increase of the upper heater power limit from 700 W to 800 W does not adversely affect the intended clinical function, safety, or performance of the newborn infant open resuscitation system. Accordingly, Requirement 1.3 will be amended as follows:Heater Power – from 400 W to 800 W.Requirement 1.4The requested adjustment to the minimum width of the main unit is not expected to adversely affect the intended clinical function, safety, or performance of the newborn infant open resuscitation system. Requirement 1.4 will be amended as follows: Main unit: 650(W) × 1100(D) × 1790–2190(H) mm ±15%; Mattress: 500(W) × 700(D) × 25(H) mm ±15%.Requirement 1.14 The requirement will remain unchanged.The specified canopy movement range of 240° (120° on each side) has been established to ensure unrestricted access to the patient during neonatal care and resuscitation procedures, while providing sufficient flexibility for healthcare personnel and the use of supporting medical equipment. Alternative design solutions may facilitate patient access, however, a warmer movement angle of ±26° does not provide a comparable range of movement or operational flexibility to the specified requirement.Thank you.Procurement Team.

New clarification added: Dear UNOPS Representatives,While reviewing the technical documentation, we would appreciate your clarification on the following points:Lot 1No.1.3In order to ensure wider competition and allow the participation of equipment with higher heater power, we kindly ask you to consider amending the specified requirement and wording it as follows: Heater Power – from 400 to 800 W.Increasing the upper limit of heater power to 800 W does not deteriorate the functional characteristics of the equipment. On the contrary, it may provide a wider operating range and more effective maintenance of the required temperature conditions for newborn infants.Please confirm whether equipment with heater power in the range of 400–800 W will be considered acceptable.No.1.4The specified dimensions indicate a more compact width of the equipment, while the depth and height are close to the established requirements and do not negatively affect the functional purpose of the device. More compact overall dimensions may be an advantage when placing the equipment in medical facilities with limited space.Please confirm whether equipment with the following overall dimensions will be considered acceptable: 620(W) × 1000(D) × 1900–2200(H) mm.No. 1.14We kindly request clarification regarding technical requirement No. 1.14 “Canopy Movement Range – Horizontal rotation: 240° (120° both sides)” specified for Lot 1 Newborn Infant Open Resuscitation System.The technical characteristics of the offered equipment provide for a different structural solution for changing the position of the overhead warmer in order to ensure free access to the patient. The overhead warmer moves in space at an angle of ±26° along an arc-shaped trajectory. At the same time, access to the patient for medical personnel and/or the use of a mobile ward X-ray system is ensured, while the patient remains within the heating area of the overhead warmer.In this regard, we kindly ask you to consider clarifying or amending the specified requirement and accepting the following parameter:Emission angle / movement angle of the warmer: from ±26°,provided that free access to the patient is ensured and effective heating is maintained.Alternatively, please clarify whether equipment with an overhead warmer movement angle of ±26° will be considered acceptable for ensuring free access to the patient, since the functional requirement for patient access is fully ensured.We would be grateful for your clarification and look forward to your response.\Dear Bidder,Thank you for your interest in the tender. Please find below the clarification on your question.Lot 1Requirement 1.3 The requested increase of the upper heater power limit from 700 W to 800 W does not adversely affect the intended clinical function, safety, or performance of the newborn infant open resuscitation system. Accordingly, Requirement 1.3 will be amended as follows:Heater Power – from 400 W to 800 W.Requirement 1.4The requested adjustment to the minimum width of the main unit is not expected to adversely affect the intended clinical function, safety, or performance of the newborn infant open resuscitation system. Requirement 1.4 will be amended as follows: Main unit: 650(W) × 1100(D) × 1790–2190(H) mm ±15%; Mattress: 500(W) × 700(D) × 25(H) mm ±15%.Requirement 1.14 The requirement will remain unchanged.The specified canopy movement range of 240° (120° on each side) has been established to ensure unrestricted access to the patient during neonatal care and resuscitation procedures, while providing sufficient flexibility for healthcare personnel and the use of supporting medical equipment. Alternative design solutions may facilitate patient access, however, a warmer movement angle of ±26° does not provide a comparable range of movement or operational flexibility to the specified requirement.Thank you.Procurement Team

New clarification added: Dear UNOPS,  Regarding Lot 2, Item 2.6:According to the tender documentation, all offered equipment, accessories, and consumables must comply with international regulatory and quality standards. Please clarify if a bid will be accepted for consideration if accessories/consumables, specifically 'Eye masks for phototherapy', are covered solely by the Manufacturer's Declaration/Certificate of Conformity, but are not explicitly listed in the manufacturer's ISO or CE certificates?In medical device regulatory practice, such consumables are often classified as separate or lower-class accessories and may not be individually detailed in the main CE/ISO certificates of the equipment manufacturer, while still fully complying with safety requirements via the Declaration of Conformity./Dear Bidder,Thank you for your interest in this tender. Please find below our clarifications regarding your questions.A bid will be accepted for consideration if the offered accessories/consumable such as 'Eye masks for phototherapy',  are supported by a valid Manufacturer’s Declaration of Conformity, Certificate of Conformity, or other appropriate documentation demonstrating compliance with applicable regulatory and quality requirements.Thank you.Procurement Team.

New clarification added: Dear UNOPS, Regarding Lot 2, Item 1.2: Will a bid for a phototherapy lamp be accepted for consideration if the package configuration does not include 'Blue filter glasses for medical personnel'? Please note that not all manufacturers are able to provide these glasses in their standard configuration, and typically, only protective eye masks for infants are included.  /Dear Bidder,Thank you for your interest in this tender. Please find below our clarifications regarding your questions:Requirement 1.2 will be amended as follows:Blue filter glasses for medical personnel – 1 pc, if applicable and available from the manufacturer; optional.Thank you.Procurement Team.

New clarification added: Dear UNOPS Representatives,As the proposed amendments to the technical specifications have been accepted, we would kindly like to inquire when the updated file containing the revised parameters will be made available.We would appreciate receiving the updated document, as it will be used for the preparation of our proposal.Thank you in advance for your response./Dear Bidder,Thank you for your interest in this tender.Please be informed that Revision 1 of the solicitation documents will be issued and published accordingly.Thank you.Procurement Team.

New clarification added: Dear UNOPS team,While reviewing the tender documentation, we would appreciate your clarification:Who should complete Form C: Reference Check Form - our company or another company? This should be a review of our company from other Customers? How many are needed? Do we need to somehow confirm our cooperation with the company that is providing the feedback? Or should it be feedback from companies with which we have concluded agreements for the supply of similar equipment?And one more question.Contracts for the implementation of similar contracts should be for this equipment,  or is it possible to provide contracts for the supply of medical equipment?/Dear Bidder,Thank you for your interest in this tender. Please find below our clarifications regarding your questions:1. Form I: Reference Check Form shall be completed by the referee (the entity providing the reference).2. The reference should relate to your company's performance under a contract with another entity.3. Submission of 2–3 references will be sufficient.4. References should be provided by organizations with which your company has concluded contracts.5. Yes, it is acceptable to submit references related to contracts for the supply of medical equipment.Thank you.Best regardsProcurement Team

New clarification added: Dear UNOPS Representatives,While reviewing the tender documentation, we would appreciate your clarification on the following points:Who should complete Form C: Reference Check Form - our company or another party?Do company documents issued in Ukrainian require translation into English, including similar contracts and Ukrainian product certificates?We would be grateful for your clarification and look forward to your response./Dear Bidder,Thank you for your interest in this tender. Please find below our clarifications regarding your questions:1. Form I: Reference Check Form shall be completed by the referee (the entity providing the reference).2. Registration documents, previous contracts, and certificates are not required to be translated into English.Thank you.Procurement Team.

New clarification added: Dear Bidder,Thank you for your interest in the tender. Please find below the clarification on your questions.LOT 1 – Newborn Infant Open Resuscitation System1. Requirement 1.1 (Type of Protection) This requirement will be amended to the following wording:Type/Degree of Protection - Class Ⅰ/Type BF or type B applied part2. Requirement 1.2 (Display / Control Panel) - This requirement will be amended to the following wording:  1.2 Display / Control Panel – TFT-LCD display, or a dedicated control panel equipped with displays, indicators, and physical controls/buttons, providing clear visualization of operating parameters, alarms, and system status.3. Requirement 1.3 (Heater Power) - The requirement will be amended to allow a wider heater power range. Requirement 1.3 shall be revised as follows: 1.3 Heater Power – from 400 W to 700 W.4. Requirement 1.4 (Main Unit Dimensions and Mattress Parameters) The requirement will be amended to allow greater flexibility in equipment dimensions while maintaining the intended clinical functionality and usability of the system. Requirement 1.4 shall be revised as follows: 1.4 Dimensions – Main unit: 840(W) × 1100(D) × 1790–2190(H) mm ±15%; Mattress: 500(W) × 700(D) × 25(H) mm ±15%5. Requirement 1.5 (Mattress Surface Height) Regarding the requirement "Mattress Surface Height - 810～1210 mm±20%" - Specified mattress surface height range of 810–1210 mm ±20% already provides sufficient flexibility to accommodate a wide range of commercially available neonatal resuscitation systems while ensuring ergonomic use by clinical staff and compatibility with the intended healthcare environment. Therefore, no amendment to Requirement 1.5 is considered necessary.6. Requirements 1.9 & 1.10 (Skin Temperature Ranges) Equipment offering wider skin temperature adjustment and/or display ranges than those specified in Requirements 1.9 and 1.10 will be considered compliant, provided that the offered ranges fully encompass the minimum required ranges and that all other specified performance, accuracy, and safety requirements are met.7. Requirement 1.12 (Timer Settings) - Equipment with a wider timer range than specified will be accepted. ystem featuring a CPR timer range of 0–99 minutes with 1-second increments and an Apgar timer with fixed intervals of 1, 5, 10, and 20 minutes will be considered compliant8. Requirement 1.13 (Mattress Platform Tilt) - Trendelenburg / Reverse Trendelenburg tilt mechanism will be considered acceptable as an equivalent solution to the required longitudinal tilt, provided that the tilt function is freely adjustable and suitable for the intended clinical use.In addition, equipment offering a wider tilt range of ±15° will be considered compliant, as it exceeds the minimum requirement of ±12°.9. Requirement 1.14 (Canopy Movement Range) - The required canopy horizontal rotation is an important functional feature that facilitates clinical access to the newborn while maintaining the infant in a stable position. This solution reduces the need to reposition the newborn during clinical procedures and contributes to safer and more efficient patient handling. Therefore, Requirement 1.14 will remain as specified.10. Requirement 1.15 (Illumination Intensity) - Equipment offering a wider illumination intensity range than specified will be considered compliant11. Requirement 1.16 (Alarm Signals) - For the purpose of this requirement, the term "baby check"removed, while all other alarm signals remain mandatory. LOT 2 – Phototherapy Unit12. Requirement 1.8 (Blue Light Wavelength Range) - The specified wavelength range of 400–470 nm appropriate for the intended clinical application and sufficiently broad to accommodate a wide range of commercially available neonatal phototherapy systems. The requirement is intended to define a minimum acceptable therapeutic spectrum and does not restrict the use of equipment operating within narrower clinically effective ranges that fall within the specified limits. Therefore, no amendment to Requirement 1.8 is considered necessary.Thank you.Procurement Team.