New clarification added: MINUTES OF THE SITE VISIT AND INSPECTIONVisit ParticularsDate: May 29, 2026Duration: The session commenced at 02:15 pm and concluded at 03:00 pm, Barbados time.Location: The Queen Elizabeth Hospital premises, Martindale’s Road, St. Michael, Barbados.1. Proceedings and Scope OverviewFacility Tour: A guided tour of the Morgue facility was conducted for all present attendees.Scope Explanation: The required scope of work was fully explained on-site, emphasizing the modernization of the facility's clinical environment, installation of a specialized negative-pressure HVAC system, and structural airtight upgrades.Inspection and Queries: Attendees were granted access to inspect the site boundaries and existing conditions firsthand. Participants were permitted to raise preliminary questions during the tour.2. Site Regulations and Health ProtocolsProtective Equipment: All attendees were strictly required to wear face masks throughout the duration of the visit.Photography Restrictions:Strict prohibition: No photographs were allowed to be taken inside the morgue facility.Permitted zone: Photography was fully allowed outside the morgue areas.Information Sharing: UNOPS informed participants that it would officially compile and share any requested and project-relevant photographs with all bidders.2. Timelines and ClarificationsOfficial Questions: All prospective bidders were explicitly invited to submit their technical and commercial questions officially through the UNOPS eSourcing platform.Reminders: The panel reminded all participants of the critical clarification deadlines and the final bid submission closing dates specified in the eSourcing platform.3. Important DisclaimersNon-Binding Nature of Verbal Answers: Bidders were reminded that any verbal answers or explanations provided during this site tour are strictly non-binding. Formal, binding responses to queries will be published exclusively in writing via the eSourcing platform.Attendance Status: Participation in this site visit and inspection was entirely voluntary and is not mandatory for bid submission eligibility.

New clarification added: Question No. 20: The specifications outline specific training requirements for HVAC, and other systems; however, there is no corresponding line item within the HVAC section or Preliminaries in the BOQ to account for the cost of training.Answer No. 20: Please include the training cost under item 4.1.6.3, which covers the commissioning of the HVAC and ventilation system.Question No. 21: The specifications also include requirements for As-Built Drawings, spare parts, and related deliverables, but no line items have been provided in the BOQ for pricing these items.Answer No. 21: Please note that the cost of preparing the as-built drawings should be included as an indirect cost in the offer. Regarding spare parts and related deliverables, please consider all-inclusive rates in your offer.Question No. 22: No line item for pricing the required insurances.Answer No. 22: Please note that insurance costs should be included as indirect costs in the offer.

New clarification added: Clarifications 6 to 19 have been published through the Documents tab in eSourcing via Amendment No. 2. Please review the responses to your clarification requests in the document "Clarifications No. 6 to 19.pdf".

New amendment added #2: Amendment No. 2See Amendment No. 2 in the 'Documents' tab.

New clarification added: Question No. 5: We have raised several clarification queries on this portal for which responses are still outstanding. We would appreciate your prompt attention to these matters to enable us to meet the submission deadline and prepare a fully compliant tender.Answer No. 5: Thank you for your interest in this tender. We acknowledge receipt of your queries and will provide our responses shortly. Please note that you are welcome to submit any additional questions prior to the clarification deadline.

New amendment added #1: Amendment No. 1See Amendment No. 1 in the 'Documents' tab.

New clarification added: MINUTES OF THE PRE-BID MEETING1. IntroductionA pre-bid meeting was held on May 28, 2026, at 10:00 a.m. (Barbados local time) via Google Meet.As stated in the eSourcing platform, specifically in the particulars section in “Clarifications/pre-bid meeting details”, the clarification meeting shall be conducted on this day and date and participation is not mandatory, but is strongly recommended to avoid the risk of non-compliant bids.2. Q&A and ClarificationsIt was emphasized that UNOPS would not provide official responses to bidders' questions regarding the Information to Bid during the clarification meeting. All questions must be submitted in writing through the UNOPS eSourcing platform.Bidders were cautioned not to rely on any statements, assertions, or information provided during the clarification meeting unless confirmed in writing by UNOPS.3. Presentation OverviewThe meeting included a presentation covering general administrative and technical aspects of the process, as well as the use of the eSourcing platform. The following topics were addressed:Introduction to UNOPS: Details the organization's role as the operational arm of the UN.General Aspects of the Project: Covers the scope of the contract and the construction works at the hospital.Invitation to Bid: Explains the Invitation to Bid (ITB) method and the evaluation criteria and the key tender documents that form part of the solicitation package.UNGM and UNOPS eSourcing: Presents information on UNGM and the UNOPS eSourcing system for submitting offers.Common Mistakes and Best Practices: Discusses common errors and best practices for proper bid submission.4. Submitting Clarification RequestsIn accordance with the bidding documents, participants were informed that all inquiries must be submitted in writing through the eSourcing platform's clarification tool. It was reiterated that this remains the exclusive channel for formal communication. During the session, a query was raised concerning the site inspection on May 29; UNOPS clarified that no further visits are currently planned, though requests for additional access may be reviewed if submitted officially by a bidder.5. Importance of Thorough Bid PreparationAttendees were reminded of the importance of carefully reviewing, analyzing, and considering all information provided in the bidding documents and the eSourcing system when preparing their bids.

New clarification added: Question No. 4: I have not seen the HVAC drawing posted to dateAnswer No. 4: Please refer to Section V: Requirements, Schedule 3.3: Drawings – Electromechanics. The link provided will take you to a folder containing the HVAC drawings.

New clarification added: Question No. 1: Further to the scheduled virtual meeting, we would kindly request the opportunity for a physical site visit in addition to the virtual session. We believe that an onsite assessment would greatly assist in understanding the existing conditions, operational constraints, ventilation requirements, access limitations, and overall project scope necessary for the preparation of a comprehensive and competitive submission.Answer No. 1: A site visit was conducted on 29 May 2026 at 14:00 Barbados time. We can confirm that the bidder who sent this request took part in the inspection.Question No. 2: Due to the technical nature and importance of the project, along with the coordination required for the preparation of our submission, we respectfully request an extension of time for the tender submission deadline. Additional time would assist us in ensuring that all technical, commercial, and adminiAnswer No. 2: The deadline for submission remains as currently stipulated in the solicitation documents and the UNOPS eSourcing system. Question No. 3: We would appreciate clarification regarding the acceptability of insurance-issued bonds for this procurement. Kindly confirm whether a Performance Bond and Advance Payment Bond issued by (XYZ Insurance Company), which is based and operates in Barbados, would be acceptable for the purposes of this tender process.Answer No. 3: Please kindly note the following clarifications:a) Advance Payment Bond: We kindly advise that insurance-issued bonds cannot be accepted. As specified in Section IV, Schedule 1: Contract Details (Sub-Clause 14.2), the Performance Security must strictly be a guarantee issued by an approved Bank that meets the minimum credit rating requirements detailed in the ITB.b) Performance Security: We kindly advise that insurance-issued bonds cannot be accepted. As specified in Section IV, Schedule 1: Contract Details (Sub-Clause 4.2), the Performance Security must strictly be a guarantee issued by an approved Bank that meets the minimum credit rating requirements detailed in the ITB.