Supervision of Construction and Refurbishment Works: Waste Treatment Building, Maintenance Workshops (Painting and Carpentry), Parking Lot, and Morgue at Queen Elizabeth Hospital  in Barbados.

New clarification added: Q23: Please confirm that in the Breakdown of Reimbursable Fees and Costs Tabel 4.1.A, the position of MEP Specialist in Section 2.1.2 Supprt personnel, is there in error and shoild be removed. The designation is also included in Section 2.1.1. Key personnelA23: Please refer to the answer to Question 22.

New clarification added: Q19: Further to the scheduled virtual meeting, we would kindly request the opportunity for a physical site visit in addition to the virtual session. We believe that an onsite assessment would greatly assist in understanding the existing conditions, access limitations, operational constraints, and overall project requirements necessary for the preparation of a comprehensive and competitive proposal.A19: Please note that no site inspections are scheduled under this request for proposals. However, you are invited to join the inspection for the works tender ITB/2026/62859. For more details, please visit ungm.org.Q20: Due to the technical nature and importance of the project, along with the coordination required for the preparation of our submission, we respectfully request an extension of time for the proposal submission deadline. Additional time would assist us in ensuring that all technical, financial, and administrative aspects of the proposal are properly completed to meet the requirements of the solicitation.​A20: We acknowledge receipt of your request for an extension of time for the proposal submission deadline. However, please be advised that no extension will be granted for this tender process. The deadline for submission remains strictly as currently stipulated in the solicitation documents and the UNOPS eSourcing system. All Offerors are required to ensure that all technical, financial, and administrative aspects of their proposals are completed and submitted by the established deadline.Q21: We would appreciate clarification regarding the acceptability of insurance-issued bonds for this procurement. Kindly confirm whether a Performance Bond and Advance Payment Bond issued by (Insurance Company name), which is based and operates in Barbados, would be acceptable for the purposes of this tender process.​A21: Please kindly note the following clarifications:a) Advance Payment Bond: An Advance Payment Bond is not required, as advance payments are not applicable for this specific tender.b) Performance Security: We kindly advise that insurance-issued bonds cannot be accepted. As specified in Section IV, Schedule 1: Contract Details (Sub-Clause 3.2), the Performance Security must strictly be a guarantee issued by an approved Bank that meets the minimum credit rating requirements detailed in the RFP.Q22: Please confirm that in the Breakdown of Reimbursable Fees and Costs Tabel 4.1.A, the position of MEP Specialist in Section 2.1.2 Supprt personnel, is there in error and shoild be removed. The designation is also included in Section 2.1.1. Key personnelA22: We confirm that the inclusion of the "MEP Specialist" under Section 2.1.2 (Support Personnel) in Schedule 4.1.A is a typographical error. Offerors are required to quote the MEP Specialist exclusively under Section 2.1.1 (Key Personnel). Please leave the corresponding duplicate line item in Section 2.1.2 blank or enter a value of zero. Kindly be advised that if an offeror includes pricing for the MEP Specialist in both sections of their financial proposal, it will be considered an arithmetical error during the financial evaluation process, as the position can only be quoted once.

New clarification added: Q17: The RFP requires a USD $1.5M Professional Indemnity Insurance (Minimum coverage 1.5M USD ) with coverage for 5 years after the completion of a 2 year project. This will come at a high premium cost with potential difficulty in obtaining coverage depending on scope. USD $1M Professional Indemnity Insurance is customary. The requirement to maintain this insurance for 5 years for construction work not being done by the Consultant also seems impractical. We wish that this requirement be reviewed please.A17: Per Amendment No. 1, the minimum limit is officially reduced to 1.0M USD. The requirement to maintain this coverage for 5 years post-completion remains mandatory. While you are not executing physical construction, Professional Indemnity Insurance covers your professional advice and supervision services. Section IV, Schedule 1, Sub-Clause 4.2.4 legally establishes the Consultant's "Liability Period" as strictly "5 Years". Therefore, Schedule 3.9 mandates maintaining the insurance for 5 years post-completion to fully align with this contractual liability period.Q18: In the UNOPS portal, under Document Checklist, Schedule 3.8 requires that documents for "Equipment and Machinery Requirements - supported with copies of technical documents" be uploaded. However, the items that fall into this category includes IT Equipment, a vehicle, measuring tapes, PPE, and a mobile service plan. Can the requirement to supply technical documents for these items be replaced by a commitment letter to procure the equipment after award?A18: Please refer to Amendment No. 1, which updates the checklist requirements.

New amendment added #1: Amendment No. 1Potential proponents are notified of the subsequent adjustments to the request for proposal (RFP/2026/62493) documentation, which should be reflected in their respective submissions:1. Documentation Updates: The following document has been removed: 2. RFP_2026_62493 Section II, III, IV, V.pdfThe following document has been added:2. RFP/2026/62493 Section II, III, IV, V_Amendment No. 1.pdfPre-bid meeting presentation RFP_2026_62493.pdfPre Bid Meeting Minutes_RFP_2026_62493.pdfConstruction-Contract-for-Major-Works-General-Conditions-of-Contract_EN_2024.pdfNote: Offerors are advised that newly integrated content appears in blue bold, whereas deleted phrasing is shown in red strikethrough.2. Changes to the eSourcing Platform "Checklist"The checklist requirements have been updated to exclude the following document:Schedule 3.8 [Equipment and Machinery Requirements] - supported with copies of technical documentsExcept for the modifications detailed in this amendment, all other aspects of the document remain valid and unchanged.UNOPS

New clarification added: With reference to Invitation to Bid RFP/2026/62493 for Supervision of Construction and Refurbishment Works: Waste Treatment Building, Maintenance Workshops (Painting and Carpentry), Parking Lot, and Morgue at Queen Elizabeth in Barbados we hereby inform you that Clarification Note No. 3 has been issued, as detailed below:Q11: Following up on the Clarification Note No1 published on 22/05, we would like to share that we work regionally, including in Barbados, on a project-by-project basis where local personnel are engaged directly from our head office in the Caribbean. Any foreign Caribbean personnel can work in Barbados or any other Caricom territory once they possess a CSME (Caricom Single Market Economy) Skills Certificate, which would have to be registered in the local country of the project. The scope of work under this RFP would not be treated as “carrying on business” that mandates external‑company registration under the Companies Act. Instead, it would be treated as a project‑based services contract executed from outside, with personnel on site via work permits. As such, we kindly request that this requirement be modified to read: “For foreign companies (Without Local Presence): A commitment letter stating that the company will ensure compliance with all local mandatory registration and operation requirements if awarded the contract, including under the Companies Act of Barbados”.A11: The requirement for external company registration is a mandatory qualification criterion and cannot be waived or modified. For Foreign Companies without a local presence at the time of submission, the requirements are strictly defined as follows: At Proposal Submission: You must submit a ""Commitment to Localise." This is a formal letter " stating the intent to register the company as an external entity under the Companies Act of Barbados and comply with all local mandatory registration and operation requirements ife contract is awarded.. Prior to Contract Signature: Should you be awarded the contract, please be advised that  (Note: Local corporate registration as an external entity must be finalised before the contract is signed).Q12: The RFP requires a 5% Performance Security. This is not typical for a Supervision type of contract, since the scope is to supervise the performance of the construction contractor. This will add unnecessary cost to the bid prices.A12: Please refer to the answer to question 7.Q13: There is a penalty of Delay Damages of 0.1% per day up to a maximum of 10% of the accepted contract amount. This is not practical for a Supervision type contract, for work and an execution schedule that is the prime responsibility of the construction contractor. We ask that this requirement be waived.A13: Please refer to the answer to question 5.Q14: Will the design firm remain as the Engineer of Record during construction to support responses to RFI's (contractor Requests for Information) for queries that may affect the design intent or performance? The Supervision Consultant would not be able to answer such types of questions which might require intimate knowledge of the design basis, calculation and development performed by others..A14: While the Consultant will act as the primary Engineer and Supervisor for the Works, you will not be expected to assume liability for the original design basis or calculations.According to Section V, Schedule 3.1, under "Project Stakeholders," UNOPS acts as the Employer and explicitly retains responsibility for "project management, procurement, and technical oversight". The Consultant’s purpose is to ensure "proper contractual management, rigorous quality assurance and supervision". Therefore, for any Contractor Requests for Information (RFIs) that fundamentally impact the design intent, structural performance, or require intimate knowledge of the original design basis, the Consultant will analyze the request and escalate it to UNOPS. UNOPS, exercising its "technical oversight" mandate, will then provide the necessary design clarifications or coordinate with the original design authorities to resolve the RFI.Q15: Also in portal, under Document Checklist, Schedule 4.7 requires that documents for "Consultant's Equipment and Machinery" be uploaded. This seems to be a repeat in submissions requirements in the portal.A15: Schedule 4.7 [Consultant’s Equipment and Machinery] must be submitted.A16: Section I: Instruction to Offerors, Article 12, states that each Key Personnel must sign a Statement of Exclusivity and Availability as set out in Schedule 0.6. However, in Section VI: Returnable Schedules, there is a highlighted note of (NOT APPLICABLE) next to Schedule 0.6 Statement of Availability. Please confirm that this is no longer required, and if so, it should also be removed as part of the submission in the UNOPS Portal.Q16: Yes, it is confirmed that Schedule 0.6 [Statement of Availability] is (NOT APPLICABLE) for this tender process. You are not required to obtain or submit these signed statements from your proposed Key Personnel, and you may disregard this requirement for your submission. However, please be advised that the absence of this specific returnable form during the bidding phase does not waive the Consultant's obligation to provide the proposed team.Should you be awarded the contract, you remain legally bound to ensure your Key Personnel are fully available and ready for deployment upon contract signature. According to the Consultant Services Contract for Works: General Conditions of Contract:Sub-Clause 3.6.1 [Key Personnel]: The Consultant is mandated to "employ the Key Personnel" as proposed. Sub-Clause 4.1 [Commencement of Services]: The Consultant must commence services on the stipulated Commencement Date and proceed "with due expedition and without delay". 

New clarification added: Q8: Section V - There are a number of scope items that would typically be done by an Architectural consultant. Will this consultant tender be required to include for an architectural consultant too or has the project already got an Architect appointed?A8: The primary architectural "Detailed Design" is already complete. You are not explicitly mandated to appoint a dedicated "Architect" as Key Personnel. However, the RFP dictates that the provided personnel list is only the "minimum" and that you "must employ all necessary personnel to carry out the functions defined".Therefore, if you determine specific architectural expertise is needed to properly supervise the existing design, you must include it in your team. Additionally, note that a degree in Architecture is an accepted qualification for the "Consultant’s Representative / Supervision Manager" role.Q9: There doesn’t seemto be any completable word/excel document for Schedule 3.8? Can this be in the Tendering Consultants own format?A9: Offerors shall include the list of proposed key equipment and machinery in the format provided in Section VI Returnable Schedules - Schedule 4.7 [Consultant’s Equipment and Machinery] and as per the minimum requirements stipulated in Schedule 3.8 [EquipmentandMachinery Requirements].Q10: 4.2 Programme states that the programme is to be in accordance with Sub-Clause 4.3 of the General Conditions, however 4.3 of the General Conditions only talks about the Contractor's Representative and nothing in regards the consultants programme?A10: The reference in Schedule 4.2 to Sub-Clause 4.3 is correct.It appears you may be referencing the General Conditions that apply to the General Contractor. However, under the Consultant Services Contract for Works: General Conditions of Contract (which applies to this tender), Sub-Clause 4.3 is explicitly titled "Programme" and dictates the requirements for the Consultant's schedule of services.For your reference within this same Consultant Contract, the "Consultant's Representative" is addressed separately under Sub-Clause 3.5. 

New clarification added: With reference to Invitation to Bid RFP/2026/62493 for Supervision of Construction and Refurbishment Works: Waste Treatment Building, Maintenance Workshops (Painting and Carpentry), Parking Lot, and Morgue at Queen Elizabeth in Barbados we hereby inform you that Clarification Note No. 2 has been issued, as detailed below:Q2: We refer to page 58 of 62 of the RFP Section V: Requirements, where the Quantity Surveyor is listed as Support Personnel with a “Full-time” dedication. Typically, for such projects, the Quantity Surveyor’s involvement is intermittent, aligned with periodic site visits to evaluate the works for monthly payment applications from the contractor, etc., rather than continuous full-time site presence. Kindly clarify whether the requirement for a full-time Quantity Surveyor was intentional, or if this may be an error in the RFP document.A2: The requirement for the Quantity Surveyor to have a "Full-time" dedication on the Project Site is intentional and is not an error in the RFP document.According to Section V, Schedule 3.7, Support Personnel Requirements (Table 2), the "Quantity Surveyor" must have a "Location: Project Site" and a "Dedication: Full-time".This full-time requirement aligns with the rigorous daily progress monitoring, measurement, and quantity verification duties expected of the Consultant. The full-time dedication is required to ensure real-time progress and cost tracking, proactive change management, daily verification of installed quantities against the Bill of Quantities (BoQ), and day-to-day coordination with the rest of the full-time supervision team and the contractor's management. As specified in the Scope of Services, the Consultant must "verify and document all measurements and quantities executed by the Contractor... systematically recorded and reported". Furthermore, the Consultant must maintain a daily logbook documenting "Active work fronts and their daily progress" and the "Quantities, types and conditions of resources utilised by the Contractor".Therefore, you must price and allocate a full-time Quantity Surveyor for this appointment.Q3: Will the consultant appointment (this tenderer) be required to carry out the full construction tender to General Contractors as part of their scope or will the project be tendered to General Contractors in advance directly by the UNOPS in advance of this appointment?​A3: The Consultant will not be required to carry out the construction tender to General Contractors, nor will they be part of the procurement or selection process.The scope of this tender is strictly limited to the role of the Engineer and Supervisor. As stated in the RFP, "The purpose of the services is to ensure proper contractual management, rigorous quality assurance and supervision throughout the entire construction phase.Q4: It seems as though this appointment is for post contract services only? Please confirm.​A4: Yes, it is confirmed that this appointment is for services required after the Construction Contract(s) for Major Works has been awarded.The Consultant's role is strictly limited to acting as the Engineer and Supervisor of the Works. According to the Scope of Services, "The purpose of the services is to ensure proper contractual management, rigorous quality assurance and supervision throughout the entire construction phase.". While the Scope of Services outlines specific "Pre-construction activities", these are explicitly related to managing the appointed Contractor prior to physical site mobilisation.Q5: Section IV - Schedule 1 - 4.4.5 Delay Damages - Would not typically apply to a consultant. Please confirm if these are included in error or will be expected to be included within the consultant appointment?A5: The Delay Damages specified in Section IV, Schedule 1.1, Sub-Clause 4.4.5, are not included in error and will apply to the Consultant appointment which are related to consultant driven delays.According to Schedule 1: Contract Details, Sub-Clause 4.4.5, "Delay Damages" are set at "0.1% of the Accepted Contract Amount per day". The aggregate maximum amount of Delay Damages is "10% of the Accepted Contract Amount" as per Sub-Clause 4.4.6. These conditions apply to the Consultant Services Contract for Works, for which this RFP is issued.Q6: Schedule 2 - Project Specific Information - States that the Medical Waste Management is being addressed by UNOPS under a separate technical assistnce engagement. The Project Outputs then has it as included in this Scope. Can you please confirm if it is included or not within this scope?A6: Yes, we confirm that the works supervision for the Waste Treatment Building is included in this scope of services. The background information highlights UNOPS's separate, ongoing support for QEH’s overall medical waste management; however, the specific supervision works listed under the Project Outputs remain within the scope of the Consultants servicesQ7: Schedule 5 - 5.2 - Suggests a performance guarantee would be required for 5-10% of the contract sum. This would not typically apply to a consultant contract. Please confirm if this is required for this consultant appointment?A7: Yes, it is confirmed that a Performance Security is required for this Consultant appointment.While you noted that this might not typically apply to some consultant contracts, it is explicitly mandated for this specific "Consultant Services Contract for Works".According to Section IV, Schedule 1: Contract Details, Sub-Clause 3.2.1 "Performance Security Amount," the requirement is explicitly set and checked at "5 % of the Accepted Contract Amount". The reference you found in Section V, Schedule 5.2 provides the mandatory standard template to be used by the issuing institution to provide this 5% guarantee. 

New clarification added: With reference to Invitation to Bid RFP/2026/62493 for Supervision of Construction and Refurbishment Works: Waste Treatment Building, Maintenance Workshops (Painting and Carpentry), Parking Lot, and Morgue at Queen Elizabeth in Barbados we hereby inform you that Clarification Note No. 1 has been issued, as detailed below:Q1: We respectfully request a waiver of the requirement to register as an external company in Barbados prior to contract signing. Company XYZ is a fully incorporated and compliant entity in Country X with demonstrated capacity to deliver international assignments. We are able to fully comply with all contractual, reporting and tax obligations under the terms of the agreement without establishing a separate legal entity in Barbados. We are willing to appoint a local representative/agent to facilitate administrative coordination and ensure full compliance with applicable Barbados regulations. We believe this approach maintains full legal and operational compliance while avoiding unnecessary administrative duplication and delays that would not add value to project delivery.A1: We acknowledge Company XYZ’s fully incorporated status in Country X, your demonstrated capacity for international assignments, and your proactive willingness to appoint a local representative to facilitate compliance.However, the requirement to register as an External Company prior to contract signing cannot be waived. To clarify a key point regarding Barbados law: under the Barbados Companies Act (CAP 308), registering as an External Company does not mean you are required to establish a separate legal entity or a local subsidiary. Rather, it is simply the mandatory statutory mechanism that legally authorizes your existing foreign entity to conduct business and execute contracts within Barbados.Furthermore, your proposal to appoint a local representative aligns perfectly with this process. CAP 308 explicitly dictates that an External Company must appoint a designated local registered agent or attorney-at-law to represent it..Because this registration is a strict statutory requirement for any foreign entity carrying on an undertaking in Barbados, the procurement condition remains unchanged to ensure full legal compliance prior to contract execution. We encourage you to proceed with the External Company registration with the Corporate Affairs and Intellectual Property Office (CAIPO) and also to utilize CAIPO's online registration system to expedite the process.