Logistical Event Services: UN SDG Action Award Ceremony 2026 Rome

UNDP
Logistical Event Services: UN SDG Action Award Ceremony 2026 Rome Request for quotation

Reference: UNDP-HQ-02177,1
Beneficiary countries or territories: Italy
Registration level: Basic
Published on: 07-May-2026
Deadline on: 08-Jun-2026 23:50 (GMT -4.00)
Description
Amendment No. I
Request for Quotation (RFQ)
   Logistical Event Services for Heroes of Tomorrow: UN SDG Action Award Ceremony 24.- 30. October 2026 in Rome, Italy

Description of Services 

  • Accommodation: 30 rooms for event guests across specified dates, with breakfast, Wi-Fi, and luggage assistance included, all within Rome city centre.
  • Transfers: Airport shuttles for arriving and departing guests, VIP private transfers, and a dedicated minivan for the transportation of SDG Cubes to and from UN FAO premises.
  • Catering: Daily crew lunches (25–29 October), an Awards Reception for 150 guests (29 October), and workshop catering including coffee breaks and an evening reception (28 October).
  • Event Venue & Meeting Rooms: Main ceremony venue (capacity 300), backstage production room, VIP room, finalist workshop room, team office, artist room, hair and make-up room, and coat check — all within walking distance of the ceremony venue.
  • Technical Services: Technical support for the finalist workshop (28 October) and provision and management of four lobby screens during the ceremony (29 October).

Date of Service: from 24/10/2026 to 30/10/2026

Delivery place: Rome, Italy

Background:

The UN SDG Action Campaign is a special initiative of the UN Secretary-General, hosted by the United Nations Development Programme (UNDP) and based in Bonn, Germany. The Campaigns flagship programme, the Heroes of Tomorrow: UN SDG Action Awards, recognizes individuals and initiatives that harness creativity and innovation to advance the Sustainable Development Goals. Each year, a High-Level Panel of Judges reviews over 5,500 applications from 190 countries across three award categories: Changemaker, Creativity, and Resilience. The 2026 Awards Ceremony will be held in Rome, Italy, and is expected to reach a global audience through UN WebTV, Deutsche Welle, RAI, and other international broadcasters.

Objetctive: 

The objective of this Request for Quotation is to select a single, qualified supplier based in Rome capable of delivering integrated and end-to-end logistical event services for the Heroes of Tomorrow: UN SDG Action Awards 2026. The selected supplier will ensure the seamless coordination of accommodation, transfers, catering, venue, meeting rooms, and technical support, enabling the UN SDG Action Campaign to focus on the programmatic and creative delivery of the event

Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.


Email address: ginna.agaton.posada@undp.org
Surname: UN SDG Action Campaign Procurement