ITB-001/26: REFURBISHMENT OF SELECTED COMPONENTS FOR THE SLP - TRAINING SCHOOL.

INVITATION TO BID

ITB-001/26: REHABILITATION OF THE LIBRARY, MULTIPURPOSE HALL AND PAINTING OF CLASSROOMS AT THE SIERRA LEONE POLICE TRAINING SCHOOL, HASTINGS IN FREETOWN, SIERRA LEONE.

REHABILITATION OF THE LIBRARY, MULTIPURPOSE HALL AND PAINTING OF CLASSROOMS AT THE SIERRA LEONE POLICE TRAINING SCHOOL

SECTION 1: LETTER OF INVITATION

United Nations Development Programme, hereinafter referred to as UNDP  hereby invites prospective bidders to submit a bid in accordance with the General Conditions of Contract and the Schedule of Requirements as set out in this Invitation to Bid (ITB).

To enable you to submit a bid, please read the following attached documents carefully.

Section 1: This Letter of Invitation

Section 2: Instructions to Bidders

Section 3: Data Sheet 

Section 4: Evaluation Criteria

Section 5: Schedule of Requirements

Section 6: Conditions of Contract and Contract Forms

Section 7: Bidding Forms

·         Form A: Bid Confirmation

·         Form B: Checklist

·         Form C: Bid Submission

·         Form D: Bidder Information

·         Form E: Joint Venture/Consortium/Association Information

·         Form F: Eligibility and Qualification

·         Form G: Technical Bid

·         Form H: Price Schedule

If you are interested in submitting a bid in response to this ITB, please prepare your bid in accordance with the requirements and procedure as set out in this ITB and submit it by the deadline for submission of bids set out in this document and in the supplier portal. .

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org  using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders.  Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Please note below details of pre-bid meeting (NOT MANDATORY BUT SUPPLIERS ARE STRONGLY ENCOURAGED TO TAKE PART):

Date : Thursday 18th December 2025

Time :      11:00am to 12:00pm

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/378760020381673?p=X8qHHKSWQIZTGP6EUI

Meeting ID: 378 760 020 381 673

Passcode: zV77nq63

Join on a video conferencing device

Tenant key: teams@undp.onpexip.com

Video ID: 126 823 068 1

Suppliers not attending the pre bid meeting will not be disqualified

The focal point for the arrangement is: UNDP Procurement Unit

E-mail: vendors.sle@undp.org

Designated Position: Head of Procurement

SITE VISITE (THIS IS MANDATORY)

Date: Tuesday 12th May 2026

Venue: Entrance of the Sierra Leone Police Training School, Hastings

Time: 10:30 am to 1:00 pm.

Contact: UNDP Procurement Unit

Contact email: vendors.sle@undp.org

SUPPLIERS ARE ENCOURAGED TO SIGN THE SITE VISIT REGISTER AT THE SITE UPON COMPLETION OF THE SITE VISIT.

We look forward to receiving your bid.