Retender - Provision and Maintenance of Local Area Network (LAN) and Structured Cabling System (SCS) in 30 hospitals across Sri Lanka

New clarification added: TENDER CLOSING TOMORROW This is a gentle reminder to all bidders that the tender is closing tomorrow (28-May-2026) at 5.00 PM Sri Lanka Time

New clarification added: Clarification No: 11Question : thank you for the reply on the AIM component kindly seeking UNs assistance on intervention with the product OEMs to provide equal pricing for all the bidders as this AIM part is crucial on costing and pricing.Response:Please note that commercial arrangements, including pricing structure between bidders and OEMs/distributors, remain the responsibility of the respective bidders. UNOPS do not intervene in any such commercial pricing arrangements or request to OEMs 

New clarification added: Clarification No: 10Question:As for further clarification on Query 7, can you please confirm if we are to quote a duty free price for the goods? And the duty free clearance and necessary documents required for it will be facilitated by the UN?Specifically for the import material onlyResponse:All prices are to be quoted exclusive of any direct taxes,customs duties, indirect taxes such as VAT or sales taxes, and taxes on commodities (such as fuel).Any necessary documentation with regard to payment of customs duties (if applicable on import) by MoH  will be facilitated by MoH/UNOPS. Details of consignee and necessary instructions/guidance with regard to the same will be provided to the selected bidder on award.

New clarification added: Clarification No: 09Question:With reference to Section II: Evaluation Method and Criteria – Formal and Eligibility Criteria, Clauses 5 and 6, pertaining to the requirement for possession of a valid and consecutive CIDA (formerly ICTAD) registration under the category of Extra Low Voltage Installations (ELV) – EM01, we kindly request your clarification on the following matter.As per the current wording, the requirement appears to specify that, in the event of a Joint Venture (JV), Consortium, or Association, the Lead Partner must possess the EM01 registration.​In this regard, we respectfully request clarification on whether the eligibility requirement would also be considered compliant if the required EM01 registration is held by one of the consortium/JV partners, instead of exclusively by the Lead Partner, provided that the licensed partner is officially part of the proposed consortium and responsible for the relevant ELV scope of work.Response: With reference to Eligibility Criteria 5 & 6,  In the event the submissions is made as a joint venture, consortium or association, the following shall apply as set out under tender particulars.Eligibility & Formal Criteria 5: The bidder (In the event of a joint venture, consortium or association, the lead partner) must possess a valid/active registration at the Construction Industry Development Authority [CIDA (formally ICTAD)] under the category of Extra Low Voltage Installations (ELV) – EM01 in Sri Lanka at the date of the bid submission deadline. - Must be met by the Lead PartnerEligibility & Formal Criteria 6:  The bidder must possess a consecutive registration at the Construction Industry Development Authority [CIDA (formally ICTAD)] under the category of Extra Low Voltage Installations (ELV) – EM01 in Sri Lanka for the last 5 years immediately preceding the bid submission deadline. - Can be met by all partners combined 

New clarification added: Clarification No: 08Question 01:Requirement: The requested intelligent patch panel should be 1U, 24 Port U/UTP CAT6A (23 AWG) IDC type. Proposal: Our proposed Aginode patch panel is An IDC (Insulation Displacement Contact) connector with a "non-punch down" design—widely known as a tool-less connector—allows to terminate cables without using a dedicated punch-down tool. These connectors feature a hinged cap or pressure mechanism that clamps down to slice the wire's insulation and lock it into place. Each keystone can be terminated  individually. Will this comply with you requirement? If the above is complied, should we fully load the patch panel with keystones or cater only the requirement?Response to Question 01:Please adhere strictly to the provided specifications. The requested intelligent patch panel should be fully loaded 1U, 24 Port U/UTP CAT6A (23 AWG) IDC type.Question 02: Our Aginode LANsense supports the architecture of Central AIM server with web-based monitoring at each hospital. In the Central AIM Server architecture, we host server at a one location and we can provide all the required features at hospital level. We can provide all the requirements in the bid technical requirement including controlling the access levels to each admin hospital wise.  Please clarify whether this topology is acceptable?Response to Question 02:Central server architecture solution for “Automated Infrastructure Management Software” is not acceptable. As per client requirement please ensure the complete deployment of all required features across each hospital. Ministry of Health (MoH), will be responsible for hosting server infrastructure. 

New clarification added: Clarification No: 07Question: In the BoQ, Currency for pricing has been changed from LKR to USD. This is the only change that has been made to the BoQ. - This is CIF or DDP ?Response:This is a tender for Works. All bids shall be submitted as the total Accepted Contract Amount, exclusive of any direct taxes (including customs duties), indirect taxes (such as VAT or sales taxes) and taxes on commodities (such as fuel).

New clarification added: Clarification No:06Question:The “Automated Infrastructure Management Components”  asked to be complied in this tender may result in more advanced scope of requirements beyond the required level of the tender , which in return makes the  tender pricing high. This feature required is aligning with a single product available in Srilanka  and the product is already preferred price locked by a company to this particular tender. Considering the above situation the other bidders can’t get the product and fair pricing from the vendor which led us to an incompetent pricing submission on this tender .  Therefore a most humble and kind request to consider to remove this requirement which will help the bidets to provide a  better pricing Response: This is a Client requirement and therefore shall remain within the scope of the tender.Bidders are fully permitted to source “Automated Infrastructure Management Components” brands or products internationally & not limited to the product portfolios currently available locally. 

New clarification added: Clarification No: 05 Question 01:There is a requirement in the AIM controller spec, "One Intelligent controller/managing unit shall be required per rack" and also, "The Intelligent controller/managing unit should be able to manage  24 Copper or Fiber Panels per rack (576 ports) or better". Can we propose the number (qty) of managing units based on the 24 patchpanels per controller based without dimentioning one controller per rack?Response to Question 01: In accordance with the provided specifications ”One Intelligent controller/managing unit shall be required per rack”Question 02:Our structured cabling solution provider manufacture F/UTP CAT6A cables only complying with ISO standard requirement to avoid alien crosstalk. If we propose F/UTP, which is a better solution, will that lead to disqualifying the technical solution?Response to Question 02: Please adhere strictly to the provided cable specifications.Question 03:We understand that the AIM solution needs to monitor passive infrastructure hospital wise, not centrally. Please confirm.Response to Question 03:Bidder must ensure that the AIM solution provides monitoring feature/capabilities at the individual hospital level as a minimum requirement.

New clarification added: Clarification No:04Question 01:I am writing to formally request a further extension for the Provision and Maintenance of Local Area Network (LAN) and Structured Cabling System (SCS) in 30 hospitals across Sri Lanka . the project is highly complex and requires additional time to ensure that all components are completed thoroughly and to the highest standard.Despite the progress made, the scope and technical details involved require more careful analysis and coordination than initially anticipated. To maintain quality and accuracy in the final deliverables, I kindly request a further extension of two weeks beyond the current deadline.Question 02:We kindly request for an extension on clarification requesting date to one week timeResponse: Deadline for bid submission and Deadline for submission of Clarifications has already been revised as follows:Revised Deadline for bid submission stated under General section:2026-05-28, 11.30 UTC (5:00 PM Sri Lanka time) Revised Deadline for submission of Clarifications stated under General section:2026-05-19, 11.30 UTC (5:00 PM Sri Lanka time)No further time extensions can be provided at this stage.

New clarification added: Clarification No: 03Question 01:As mentioned in Clarification 48 – Q3, is there any requirement to interconnect all earthing points together in compliance with IEEE Std 80 & BS 7430 standards?If yes, please clarify who will be responsible for interconnecting all earth busbars throughout the hospital premises.Response to Question 01:The scope of earthing works under this project (refer to the Scope of Work under the BOQs) is limited up to the access rack level, including the provision of the earth busbar and internal rack connectivity. The connection from the busbar to the building’s main grounding / earthing system will be carried out by the Ministry of Health (MOH).Question 02:Please clarify the scope of power arrangements for the racks. The drawings indicate wall-mounted industrial outlets/sockets; kindly provide the required specifications/details.Response to Question 02:Server Room Racks: These units have already been procured by UNOPS. The power installation for these racks will be handled entirely by Client-MoH.Wall-Mounted Racks: A 13A power outlet is required for the proposed UPS at each location. Please note that this is not in the current construction scope. The client is responsible for supplying power to these specific locations from the nearest Distribution Board (DB). Question 03: The drawings indicate 42U free-standing racks; however, no 42U racks are mentioned in the BOQ. Please clarify whether there is any requirement for 42U racks.Response to Question 03:No, the 42U free-standing racks are shown solely to indicate the precise location of the Server Room.These units have already been procured by UNOPS.Question 04: You have requested 5% retention - Let us know retention time period. Response to Question 04:The maximum retention period shall be one (01) year or until the issuance of the Final Completion Certificate, whichever occurs earlier. 

New clarification added: Clarification No: 02Question 01:  Please be good enough to grant us an extension of 2 weeks since the time is not enough to provide the requested documetation of the RFP. Response to Question 01: Deadline for bid submission and Deadline for submission of Clarifications has been revised as follows:Revised Deadline for bid submission stated under General section:2026-05-28, 11.30 UTC (5:00 PM Sri Lanka time) Revised Deadline for submission of Clarifications stated under General section:2026-05-19, 11.30 UTC (5:00 PM Sri Lanka time)Question 02: Please help to confirm the BOQ's of respective hospitals are same as previous RFP?Response to Question 02: In the BoQ, Currency for pricing has been changed from LKR to USD. This is the only change that has been made to the BoQ. 

New amendment added #1: Amendment 01:Upload of Pre-Bid Meeting Minutes, Replace "Section_II_III_IV_V_ITB-2026-62533 with "Section_II_III_IV_V_ITB-2026-62533_R1",Revision of the date of the Deadline for bid submission and Deadline for submission of Clarifications as follows:Deadline for bid submission under General section:2026-05-28, 11.30 UTC (5:00 PM Sri Lanka time) Deadline for submission of Clarifications under General section:2026-05-19, 11.30 UTC (5:00 PM Sri Lanka time)The following amendments have been made to the document named "Small_Works_ITB_Section_II_III_IV_V_ITB-2026-62533_R1":Section V: Requirements, SCHEDULE 3.4 Valuation and Payment, 10.1 Method of valuation : Measure and pay only

New clarification added: Dear Bidders,This is a kind reminder that the virtual pre-bid meeting for this tender (ITB/2026/62533) will be held on Tuesday, 12 May 2026 at 11.00am (Sri Lanka Time)Date: Tuesday, May 12, 2026Time: 11.00 AM (Sri Lanka Time)Link:  https://meet.google.com/ene-hrtk-bqsAttendance of the pre-bid clarification meeting is NOT mandatory, but strongly encouraged to avoid the risk of non-compliant proposals. Failure to attend the non-mandatory virtual pre-bid clarification meeting shall not render your proposal invalid. 

New clarification added: Clarification No: 01Question: We are an international company specialized in network and telecommunication infrastructure, with experience executing projects in several countries and with international organizations. We would like to kindly inquire whether our company is eligible to participate in this ITB process. Response: As set out under evaluation criteria:  The Bidder must have a  valid license to operate in Sri Lanka and  The bidder must possess a consecutive registration at the Construction Industry Development Authority [CIDA (formally ICTAD)] under the category of Extra Low Voltage Installations (ELV) – EM01 in Sri Lanka for the last 5 years immediately preceding the bid submission deadline.However,  as set out under Tender Particulars: Section on Bidder Eligibility & Evaluation Method DetailsNo nationalities are excluded from submitting a bid If an offeror does not have all the expertise required for the provision of the Services described in the ITB, the offeror may submit a proposal in association with other entities, particularly with an entity in the country where the Services are to be provided. In the case of a Joint Venture, consortium or association:All parties of such Joint Venture, consortium or association shall be jointly and severally liable to UNOPS for any obligations arising from their proposal and the Contract that may be awarded to them as a result of this ITB;The proposal shall clearly identify the designated entity designated to act as the contact point to deal with UNOPS. The duly filled Schedule 0.3 Joint Venture Partner Information must be included with the bid. Such entity shall have the authority to make decisions binding upon the Joint Venture, consortium or association during the bidding process and, in the event that a Contract is awarded, during the duration of the Contract;The composition or the constitution of the Joint Venture, consortium or association shall not be altered without the prior consent of UNOPS;Each Joint Venture, consortium, or association member shall meet the offeror eligibility conditions, as defined in the document Section I: Instructions to Offerors, Article 4;For Joint Venture, consortium, or association, the bid submission documents must be submitted in the name of the leading partner. If the forms are signed by a non-lead partner the proposal should accompany a Power of Attorney (POA) authorizing the non lead partner to sign the submission document on lead partner's behalf; andFor Joint Venture, consortium, or association, at least the leading entity must be registered in UNGM, and preferably all members. The submission must be made by the leading partner through their UNGM account.When a joint venture, consortium or association submits an offer:The proposal documents must be submitted in the name of the leading partner.The duly filled Schedule 0.3 Joint Venture Partner Information, copies of business registration for each of the partners, copies of the audited financial statements for the last three (3) years prior to the deadline for bid submission for each of the partners, duly filled returnable Schedule 0.4 Capacity and Experience, dully filled Schedule 0.7 Performance Statement for each of the partners, and a copy of the valid legal agreements between partners must be submitted as part of the proposal.The following evaluation method shall be applied:Each joint venture/consortium/association member must meet formal & eligibility criteria #1 & 3 and qualification criteria # 3Lead partner of joint venture/consortium/association must meet formal & eligibility criteria #4 & 5 and qualification criteria #1All joint venture/consortium/association members combined must meet all other criteria