Scope of Work

The selected Firm will provide comprehensive event production services for the NJFP 2.0 Employers Summit, ensuring all physical, technical, and branding elements meet professional standards.

A.  Event Branding and Visual Design

·       Develop a cohesive visual identity for the Summit aligned with NJFP 2.0 branding guidelines.

·       Develop an event run-of-show

·       Design, produce, and install all visual branding materials, including:

o   Stage backdrop and panels

o   Podium branding

o   Directional signage for plenary, breakout rooms, and networking areas

o   Panel session nameplates and desk signage, honorary plaques

o   Branding for monitors, AV equipment, and presentation screens

·       Provide high-resolution print and digital-ready artwork, ensuring adaptability across formats.

B.  Venue Production and Setup

·       Deliver full setup of the plenary hall, including:

o   Stage construction and backdrop installation

o   LED screens, projection systems, and projectors

o   Sound system with panel microphones, lapel mics, and handheld mics

o   Professional lighting for plenary, stage, and breakout sessions

o   Furniture for panel sessions, breakout areas, and VIP zones

·       Set up breakout rooms with seating, screens, and AV systems.

·       Create activation zones, including employer booths, talent marketplace areas, and networking lounges.

·       Provide all required power, backup, and redundancy systems for technical reliability.

C.  Booths and Activation Zones

·       Design, produce, and install modular booths and counters for employers and activation zones, including:

o   Branded panels and counters

o   Monitors or screens for employer–fellow interactions

o   QR code integration or digital dashboards for real-time engagement

·       Ensure booths are visually appealing, fully functional, and consistent with NJFP 2.0 branding.

D. Audio-Visual Systems, MC, and Live Streaming

·       Supply, install, and configure all AV equipment, including:

o   Plenary and panel microphones

o   LED walls, projection systems, and display monitors

o   Sound systems for plenary, breakout, and exhibitor areas

o   Technical monitors for backstage and AV control

·       Provide on-site technical staff to manage:

o   Equipment setup and verification

o   Real-time troubleshooting during the Summit

o   Stage, panel, and AV management

·       Engage a professional