IMO-2026-RFP-015 - Provision of maintenance & support services for simultaneous interpretation sound systems
1 The International Maritime Organization (IMO) seeks proposals for “Provision of maintenance & support services for simultaneous interpretation sound systems”, in accordance with the requirements, terms and conditions stipulated herein.
2 This Request for Proposal (RFP) consists of this document and the following annexes:
Annex A: Instruction to Bidders
Annex B: IMO General Contract Conditions-Goods and Services
https://wwwcdn.imo.org/localresources/en/About/Procurement/Documents/IMO%20General%20condition%20Services.pdf
Annex C: Terms of Reference (TOR)
Annex C1: Technical Response Form
Annex D: Financial Response Form
Annex E: Vendor Registration Form https://www.imo.org/en/About/Procurement/Pages/Vendor-registration.aspx
Annex F : IMO - Assets List
Annex G: Site Inspection Form
3 In submitting a proposal, the bidder accepts in full and without restriction the requirements of this RFP including the Terms of Reference and the IMO General Conditions Services as the sole basis of this tender process, and waives his own conditions of sale, whatever they may be. Bidders should not submit a proposal if they are unable to accept the IMO Terms and Conditions, as per Annex B.
4 Proposals must be received by the IMO no later than Friday, 22 May 2026, 12:00 hours/noon (UK Time). Proposals received after the designated time will be automatically rejected.
Proposals are to be transmitted online via the IMO procurement portal. Submission of proposals by other means is not accepted.
5 Site inspection (Mandatory Requirement)
Please note that the site visit is mandatory. Bidders not attending the site visit will NOT be considered for further evaluation and proposals will be rejected.
IMO Procurement will arrange an organized site visit at per below.
Location: International Maritime Organization (IMO) 4 Albert Embankment, London SE1 7SR
Date: Friday, 01 May 2026
Site Visit Modality: Mandatory
Time: 10:00 am – 12:00 pm
The site visit is aimed at providing the bidders with the opportunity to have a better understanding of the requirement/scope of work and equipment’s in use of IMO, before sending the formal proposal to IMO. Bidders to raise any technical questions after the site visit via e-mail to IMO Procurement.
Bidders are advised to attend the site visit (at their own cost and responsibility). Arrangements have been made for the site visit to be held as per the above times. Bidders will be required to sign an
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attendance form. Any clarifications or changes to the proposal solicitation resulting from the site visit will be included as an amendment to the proposal solicitation.
For the arrangement, please see below IMO focal point email:
The IMO focal point for the arrangement is:
Procurement Team, IMO
Email: procurement@imo.org
Bidders interested in attending the site visit must send the following information to the above-mentioned email address not later than 03:00 pm on Wednesday, 29 April 2026:
Participant’s Name, Nationality, ID/Passport No., Company Name.
The email subject must be “RFP: IMO-2026-RFP-015- Site Visit”.
INSTRUCTIONS FOR SUBMISSON OF PROPOSALS
Sustainable Procurement practices integrate requirements, specifications, and criteria that are compatible and in favour of the protection of the environment, the social progress and in support of economic development. These practices seek resource efficiency, improve the quality of products and services, and ultimately optimize costs (HLCM Procurement Network). Sustainable Procurement is one of the Sustainable Development Goals (SDGs) (goals 12 and 12.7), and it also contributes to the achievement of all SDGs. This procurement opportunity is considered sustainable as it incorporates at least three sustainability considerations, in accordance with the HLCM Procurement Network's Sustainable Procurement Working Group - Sustainability Indicators Framework. To learn more about which considerations are included in this procurement opportunity, please see below for a specific description. For more information, contact the procurement official or author of this procurement opportunity.
The tender contains sustainability considerations promoting health and general well-being of consumers/ recipients of the good or service.
Examples:
Hazardous chemicals handling, labelling of chemicals.
The tender incorporates contract conditions/ KPIs that stipulate the verification of suppliers' environmental and social claims through “spot checks” and audit provisions.
The tender contains sustainability considerations promoting the sustainable use of resources.
Examples:
Energy-saving measures, recycling, take-back programmes and responsible end-of-life management
The tender contains sustainability considerations promoting vendors' participation to the UN Global Compact.
The tender considers the whole life cycle cost of the service or product.