Emergency Procurement: Supply of gas cogeneration units and gas generators to Ukraine

New clarification added: Dear UNOPS Procurement Unit,For Lot 2 Gas generator sets, could you please clarify point 5.7.5 regarding electrical efficiency (not less than 39% based on LHV of the fuel at 100% PRP load)?Considering that such of value require engine not in a standard Genset configuration but in Congeneration spec that require a lot of devided to work as a power generation with impact on the power output and on the general maintenance and on the unit reliability at variable loads—would you be open to accepting a lower efficiency value, for example 34%?We look forward to hearing from you soon.Dear Bidder,Thank you for your request.The efficiency requirements for the equipment (both lots) are minimum acceptable requirements that reflect the needs of the beneficiary and can not be decreased.Thank you.

New clarification added: Dear UNOPS Team,We would like to request clarification regarding the voltage configuration requirements for Lot 1 (Cogeneration gas units 2200–2500 kW, 6.3 kV).As per the technical requirements, the nominal generator voltage is specified as 6.3 kV .Could you please confirm whether it would be acceptable to supply cogeneration units equipped with generators at a higher voltage level (e.g., 10.5 kV), combined with a step-down transformer to 6.3 kV, provided that:the output at the point of connection fully complies with the required 6.3 kV,all protection, synchronization, and integration requirements are met, andthe solution is delivered as a complete, fully integrated system.We would appreciate your confirmation on whether such a configuration would be considered compliant.Thank you in advance.Dear Bidder,Thank you for your request. Please find the answer below.The generator of the cogeneration unit must meet the required output voltage. The use of step-up or step-down transformers is not acceptable.Thank you.

New clarification added: Dear Sir/Madam:Can you provide the following information:1) Gas Pressure & Fluctuation Range.2) Gas Temperature3) Gas Composition %4) Gas Impurity ContentDear BidderThank you for your request.The gas parameters for generators (lot 2) are reflected in the clause 5.8.4 of the Section II Schedule of Requirements for lot 2 (“Type of fuel - Natural gas (pipeline); Methane number ≥ 70 LHV: approx. 34–38 MJ/Nm³; Pressure at generator inlet: 10–30 kPa). The same parameters are also applicable to lot 1 (Cogeneration gas units).Thank you.

New clarification added: Dear Sir/Madam:We just notice that the quotation in Form C stated that the price that we need provide is Unit price DDP+offloading. Please confirm that if the offloading is on supplier's scope？Dear Bidder,Thank you for your request.We confirm that the offloading of the goods at final destination must be included in the scope of the offer. Please refer to the Section II Schedule of requirements (table Delivery requirements states “Bidders shall deliver and unload the goods…”).Thank you.

New clarification added: Dear Sir/Madam,Please excuse our multiple questions; we are keen to ensure that our submission is as accurate and compliant as possible.With reference to your clarification stating that gas generators under Lot 2 will be delivered to and installed in Sumy, Ukraine, we would kindly appreciate your confirmation on the following points:Kindly confirm that installation works are not required to be performed by the Bidder, and that the bidder's scope is limited to training and supervision only.For logistical planning purposes, could you please confirm whether all generators under Lot 1 will be installed at a single site, and likewise whether all generators under Lot 2 will be installed at a single site, or if multiple locations are foreseen?Further to Answer 6 regarding Form F, we confirm that the requirements for Point A (Summary) and Point C (Delivery requirements) are clear.However, we would kindly request clarification concerning Point B (Technical Specification for Goods).According to the guidance provided, it is indicated that the Bidder should insert the duly filled in and signed “Section II – Schedule of Requirements”. In this regard, and in order to ensure full compliance with the tender instructions and avoid any misinterpretation, we would appreciate your confirmation on the expected format of submission.Considering that the Section II – Schedule of Requirements consists of a substantial number of pages, we would be grateful if you could confirm whether: the full completed and signed Section II is expected to be reproduced within Form F; or it is acceptable to submit the completed and signed Section II as a separate document (annex), with appropriate reference made in Form F, in order to avoid duplication of documents.                     We would like to ensure that our submission fully complies with your requirements and is prepared in the correct format.We thank you in advance for your kind clarification and support.Dear BidderThank you for your request. Please find the answers below.All the required services are covered in the Section II Schedule of Requirements. The installation works are not required to be performed by the Bidder.All the units for both lots must be delivered to Sumy Ukraine and will be installed in Sumy Ukraine. We do not know exact installation sites at the moment and can not disclose them for security reasons.As specified in the guidance in the Form F in order to fill in Form F: Technical Bid Form correctly the bidders must: 1) under  point A (Summary) - insert number and full name (from the Section II Schedule of Requirements) of each and every Lot you are submitting the Bid). Bidder must copy the number and  name of the lot for which the Bidder is submitting Bid for from the Section II Schedule of Requirements and paste it to the Form F: Technical Bid Form; 2) under point B (Technical specifications for Goods) - insert duly filled in and signed Technical Specification for Goods Table (from the Section II Schedule of Requirements) for each and every Lot you are submitting the Bid. Bidder must copy the Table B. “Technical specifications for Goods – Comparative Data Tables” for the lot for which the Bidder is submitting Bid for from the Section II Schedule of Requirements, paste it to the Form F: Technical Bid Form and fill the table with all the required details; 3) under point C (Delivery requirement) - insert duly filled in and signed Delivery Requirements and Comparative Data Table (from the Section II Schedule of Requirements) for each and every Lot you are submitting the Bid. Bidder must copy the Table C. “Delivery requirements  for Lot” for the lot for which the Bidder is submitting Bid for from the Section II Schedule of Requirements, paste it to the Form F: Technical Bid Form and fill the table with all the required details. After filling in the Form F must be duly signed by the Bidder.Thank you.

New clarification added: Dear UNOPS Procurement Unit,I hope this message finds you well.With reference to your reply to our Question 3, we would like to clarify its applicability.Our question referred to LOT 1 (for which we are not acting as a manufacturer). However, your response appears to relate to requirements applicable to LOT 2.This is because the requirements for LOT 1 clearly allow experience in the supply of gas or diesel generator sets or cogeneration units, as per the technical specifications, and specify that the three (3) reference contracts, implemented in the past five (5) years, shall collectively demonstrate the supply of at least five (5) generator sets.Could you kindly confirm whether your response to Question 3 refers to LOT 2 rather than LOT 1?Dear BidderThank you for your request.Qualification criteria for the RFQ for both lots as well as the respective clauses of the Section II Schedule of Requirements for both lots (clause 1.4 for lot 1 and clause 1.3 for lot 2) clearly state that the Bidder must have and demonstrate relevant required experience. The Bidder must demonstrate required experience for both lots. Please refer to the RFQ Criteria tab and also to the Section II Schedule of Requirements.(Qualification criteria for lot 1: “The Bidder must demonstrate experience in the supply of relevant equipment (gas or diesel generators sets or cogeneration units of similar capacity) in Ukraine or international markets. The Bidder shall provide evidence (contracts, purchase orders, completion certificates, etc.) of successful implementation of at least three (3) contracts during the last five (5) years. The reference contracts shall collectively demonstrate supply of not less than five (5) cogeneration units / generator sets, with at least one unit of equal or higher capacity than required under this procurement. The equipment supplied under the reference contracts must be technically comparable to the equipment required under this procurement procedure. The cumulative electrical capacity of the referenced equipment shall be equal to or greater than the total capacity required under this procurement procedure”. Qualification criteria for lot 2: “The Bidder must have experience in the delivery of similar Equipment (gas generators) in Ukraine or EU/EEA countries and must provide evidence (contracts, POs, certificates of completion, etc) of successful implementation of at least 3 contracts for supply of the offered or equivalent Equipment realised in the past 5 years (all 3 previous contracts in total must be for supply of at least 10 gas generators, at least one of them must be of the same or higher capacity than required for the item 1)”.Thank you.

New clarification added: Reference: Section I: Instructions to Bidders 7. DUTIES AND TAXES Article II, Section 7, of the Convention on the Privileges and Immunities provides, inter alia, that the United Nations, including UNOPS as a subsidiary organ, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs restrictions, duties, and charges of a similar nature in respect of articles imported or exported for its official use. All quotations shall be submitted net of any direct taxes and any other taxes and duties, unless otherwise specified in the Tender Particulars section.However, in your response to questions the following:Dear BidderThank you for your request. Please fidn the answer below.As speficied in the RFQ Particulars "All quotations shall be submitted incl. VAT and all applicable taxes as well as customs duties, excise duties and any other expenses needed to meet the delivery requirement DDP Ukraine Incoterms. The project within which this RfQ is conducted is not tax exempt. The bidders which are non-residents and don’t have an official presence in Ukraine  shall ensure due partnership with an entity  which has an official presence in Ukraine and can provide logistical and customs clearance services  for the delivery of the goods, customs clearance of the goods in Ukraine and payment of all required duties and taxes. The bidder will be responsible for covering the demurrage costs, if any."No alternative arrangements can be applicable for this project.Which is correct?  Is the contract exempt from duties and taxes or not?Question concerning Payment of invoices:8. PAYMENT TERMS UNOPS will ordinarily effect payment within 30 days after receipt of the goods/services and on submission of payment documentation. Time in connection with discounts offered for accelerated payment will be computed from the date of receipt of payment documents by UNOPS. Payment discounts will not be considered in the financial evaluation.Payment of invoices will be paid out of what United Nation invoice payment location?Question about Joint Ventures submitting response to RFQ:Will Teaming agreements be accepted for submitting response to RFQ instead of Joint Ventures?  Joint Ventures take more time to set up than is available for this RFQ.  Due date is 12 April 2026.Dear Bidder,Thank you for your request. Please find the answers below.As specified in the RFQ Particulars "All quotations shall be submitted incl. VAT and all applicable taxes as well as customs duties, excise duties and any other expenses needed to meet the delivery requirement DDP Ukraine Incoterms. The project within which this RFQ is conducted is not tax exempt. The bidders which are non-residents and don’t have an official presence in Ukraine  shall ensure due partnership with an entity  which has an official presence in Ukraine and can provide logistical and customs clearance services  for the delivery of the goods, customs clearance of the goods in Ukraine and payment of all required duties and taxes. The bidder will be responsible for covering the demurrage costs, if any." No alternative arrangements can be applicable for this project.Payments will be made by UNOPS in accordance with the UNOPS General Conditions of Contract for the provision of Goods and Services. UNOPS operates through various banking arrangements globally, and payments will be processed accordingly based on operational requirements.In order to submit the bid as a Joint Venture Bidders must fill in and submit duly signed Form A: Joint Venture Partner Information Form (duly signed by all JV members).Thank you.

New clarification added: Invoicing will be paid out of what location?Dear Bidder,Thank you for your request. Payments will be made by UNOPS in accordance with the UNOPS General Conditions of Contract for the provision of Goods and Services. UNOPS operates through various banking arrangements globally, and payments will be processed accordingly based on operational requirements.Thank you.

New clarification added: Dear BidderThank you for your request. Please find the answers for the questions 6-9 below.Question: It is not clear to us how to address what is indicated and required under points A, B, and C in Form F: Technical Bid Form.Are we expected to include and therefore repeat in these sections the statements and information already provided in Section II – Schedule of Requirements?Or is it sufficient to sign the Form to confirm that these points have been properly and fully addressed in Section II – Schedule of Requirements as evidence of compliance?Answer 6: As specified in the guidance in the Form F in order to fill in Form F: Technical Bid Form correctly the bidders must: 1) under  point A (Summary) - insert number and full name (from the Section II Schedule of Requirements) of the each and every Lot you are submitting the Bid); 2) under point B (Technical specifications for Goods) - insert duly filled in and signed Technical Specification for Goods Table (from the Section II Schedule of Requirements) for each and every Lot you are submitting the Bid; 3) under point C (Delivery requirement) - insert duly filled in and signed Delivery Requirements and Comparative Data Table (from the Section II Schedule of Requirements) for each and every Lot you are submitting the Bid.Question: Upon reviewing the Schedule of Requirements and the Price Schedule Form for the gas CHP commissioning services, we noted that the pricing is to be indicated on a Unit Cost DDP basis.As DDP (Delivered Duty Paid) is defined under the Incoterms as a term applicable to the delivery of goods, we would appreciate clarification on its application in this context, as the scope also includes commissioning services.In particular, could you please confirm whether the DDP requirement should be interpreted as:applicable to the supply and delivery of equipment/materials forming part of the scope; and/oralso applicable to the commissioning services (e.g. in terms of on-site execution, inclusion of all related costs, local obligations, etc.)? We would appreciate your guidance to ensure correct alignment with the pricing requirementsAnswer 7: As specified in the Section II Schedule of Requirements (cause 8.5 for both lots): “Quotations for the commissioning services must be provided as a separate document (template is included in the Documents section) and will not be evaluated. Bidders are required to provide quotations for the commissioning services for information purposes only. The commissioning services are not a part of this tender requirements and will be the recipient's responsibility”. DDP Incoterms is applicable to all goods and services under this RFQ (including the commissioning services in terms of on-site execution, inclusion of all related costs, local obligations, etc).Question: With reference to Section III: Returnable Bidding Forms, Form C – Price Schedule Form, we would like to request clarification regarding the breakdown of the prices.In particular, we would appreciate confirmation on the following points:-      Should the “Total Price of Goods DDP Sumy, Ukraine incl. VAT (including offloading cost at final destination)” also include the costs for:physical or online supervision, andtraining (as per items 8.3 and 8.4 of Section II – Schedule of Requirements),or should these be quoted separately under the “Total cost of Related Services”?-      Should the “Total cost of Related Services” include only the costs for:physical or online supervision, andtraining,excluding commissioning services, which are understood to be priced separately?-      We assume that the Freight cost is requested as a separate line item in order to assess its impact on the overall pricing structure; is it correct?-      Should Customs clearance costs also include VAT costs, right?We would greatly appreciate your clarifications in order to ensure the correct preparation of our commercial and technical proposal, and your guidance on the above matters.Answer 8: Under the “Total Price of Goods DDP Sumy, Ukraine incl. VAT (including offloading cost at final destination)” Bidders must provide the total cost of the goods including the required services and consumables as specified in the various clauses of the Section II Schedule of Requirements (including physical or online assembly supervision, training, etc.). It is not mandatory to provide cost for “Total cost of Related Services”, “Freight cost” and “Customs clearance costs” in the Price Schedule Form. Question: For Lot 2, as we are the manufacturer of the offered goods, could you please confirm whether the Manufacturer’s Authorization Letter is still required? If required, should it be completed (with our company authorizing itself) or can it be submitted as not applicable?Answer 9: If the Bidder is the manufacturer of the Goods Bidder must provide a statement that the Bidder is the manufacturer of the goods or complete the Manufacturer’s Authorisation Form (authorizing itself).Thank you.

New clarification added: Dear BidderThank you for your request. Please find the answers for the first 5 questions below.Question: In light of the Easter holiday period, we would like to kindly inquire whether it would be possible to grant an extension of at least one week for the tender submission deadline. Answer 1. This is an emergency RFQ and the deadline can not be extended.Question: In case we are not the manufacturer of the products, should the manufacturer be considered a  subcontractor? Additionally, should a local presence in Ukraine be considered a subcontractor?Answer 2. As specified in the RFQ Criteria “The Bidder who is not the manufacturer of the Equipment, shall provide Manufacturer's or Official dealer’s Authorisation for supply of the Equipment confirming its rights to supply the said Equipment to Ukraine”. Also “The bidders which are non-residents and don’t have an official presence in Ukraine shall ensure due partnership with an entity which has an official presence in Ukraine and can provide logistical and customs clearance services for the delivery of the goods, customs clearance of the goods in Ukraine and payment of all required duties and taxes”. Both can be considered as subcontractors.Question: With reference to Lot 1, we would like to request clarification on the experience requirements.In the event that we are not the manufacturer of the products, could you please confirm whether it is the bidder or the manufacturer who must demonstrate experience in the supply of relevant equipment?Answer 3. As specified in the RFQ criteria “The Bidder must have experience in the delivery of similar Equipment (gas generators) in Ukraine or EU/EEA countries and must provide evidence (contracts, POs, certificates of completion, etc) of successful implementation of at least 3 contracts for supply of the offered or equivalent Equipment realised in the past 5 years (all 3 previous contracts in total must be for supply of at least 10 gas generators, at least one of them must be of the same or higher capacity than required for the item 1)”. Bidder must demonstrate required experience.Question: With reference to the requirement for certified financial statements for the past three years (2023, 2024, 2025), we would like to clarify that, in accordance with law, the financial statements for 2025 will be issued in June. In light of this, we propose to submit the certified financial statements for the years 2022, 2023, and 2024, and to provide the 2025 financial statements as soon as they are officially available.Answer 4: Please provide financial statements for 2022, 2023 and 2024 if financial statements for 2025 are not yet available due to peculiarities of national legislation.Question: Following our review of the submission steps on the portal, we noted two fields that appear to refer to similar documentation, and we would appreciate your clarification.The first field requests:“Documents evidencing compliance (certificates, manufacturer’s passport or manual for the equipment) of the proposed equipment with the applicable standards specified in Clause 1.1 of Section II – Schedule of Requirements, for each item.”The second field requests:“Sample manufacturer’s passport for a product of similar (or higher) power and voltage class with technical characteristics.”Could you please confirm whether both fields refer to the same document (i.e. the manufacturer’s passport of the equipment being offered), or if two different documents are required?Specifically, we would like to understand whether:the first requirement refers to the manufacturer’s passport of the equipment included in our offer, andthe second requirement refers to a manufacturer’s passport of a different product with similar or higher power and voltage class.We would appreciate your clarification on this matter.Answer 5: Bidders must upload “Documents evidencing compliance (certificates,manufacturer's passport or manual for the equipment) of the proposed equipment with the applicable standards specified in the clause 1.1 of the Section II Schedule of Requirements for each and every item” (all available technical documentation that can be evidence of compliance with the requirements) and also “Sample manufacturer's passport for a product of similar (or higher) power and voltage class with technical characteristics” (manufacturer’s passport for the offered or equivalent model of the equipment). Thank you.

New clarification added: Dear Procurement Unit,We hope this message finds you well.We are interested in participating in the tender, we would kindly request some clarification regarding the customs clearance process and the responsibility for the payment of import duties and VAT in Ukraine.From our understanding, the engagement of a local customs broker may be required in such cases. However, we understand that this approach can involve certain procedural and legal complexities, particularly in relation to the responsibilities borne by the appointed broker.In this context, we would be grateful if you could kindly confirm whether alternative arrangements may be applicable for this project, such as the use of diplomatic channels or the classification of goods under ITA/IHA regimes, where relevant and in line with UNOPS procedures.Our intention is to ensure full compliance with the applicable requirements while also gaining a clear understanding of the most appropriate operational framework for this tender.We would greatly appreciate any guidance you may be able to provide.Thank you in advance for your support.Dear BidderThank you for your request. Please fidn the answer below.As speficied in the RFQ Particulars "All quotations shall be submitted incl. VAT and all applicable taxes as well as customs duties, excise duties and any other expenses needed to meet the delivery requirement DDP Ukraine Incoterms. The project within which this RfQ is conducted is not tax exempt. The bidders which are non-residents and don’t have an official presence in Ukraine  shall ensure due partnership with an entity  which has an official presence in Ukraine and can provide logistical and customs clearance services  for the delivery of the goods, customs clearance of the goods in Ukraine and payment of all required duties and taxes. The bidder will be responsible for covering the demurrage costs, if any."No alternative arrangements can be applicable for this project.Thank you.

New clarification added: Dear UNOPS Team,We have a few questions for you:LOT11. Is it possible to supply only 4 units? It is not possible to deliver 12 units within 120 days.LOT21. We understand points 5.7.6 and 5.7.7 as requirements for diesel generators.1.1. Gas generators usually operate from 50% load and above. They can run at 30% both, short and long term, however in long‑term operation the efficiency is lower and  leads to faster wear of essential engine parts and increased oil consumption.1.2. A 50% step load is not a standard. Typically, they connect to a 20% load and then ramp up in steps of 30%, 20%, 20%.1.3. In island mode they typically achieve a maximum of 90% of nominal power. In parallel mode 100% is standard and 110% is also possible, but the consumption is higher, i.e. the efficiency decreases.2. How many operating hours per year are expected? On which load?3. How many operating hours per year at 30% load?Dear BidderThank you for your request. Please find the answers below.Lot 1. 1.1. As specified in the RFQ particulars “Bidders shall be allowed to quote prices for one or more lots identified in this tender. However, bidders must offer 100% of the items specified for each lot and 100% of the quantities specified for each item of a lot. Evaluation will be done per lot.” Please note that the delivery requirements are the mandatory requirements for the RFQ. Bidders offering longer delivery periods than required could not be considered substantially compliant with the requirements however the RFQ methodology allows to award the contract to the lowest priced most technically acceptable offer if there are no substantially compliant offers.Bidders are requested to provide the realistic delivery delivery deadline they can meet in table “C. Delivery requirements” for each lot (“DDP Incoterms: _______(please insert number of days here)________calendar days from the date of PO signature”).Lot 2.1.1. The requirements under Clauses 5.7.6 and 5.7.7 refer to operational performance under varying load conditions, including partial load scenarios. For this procurement:- Operation at partial loads (around 30%) is intended to ensure operational flexibility and reliability rather than as a continuous nominal condition.- Generators may operate at lower loads for limited periods, provided it remains within the manufacturer’s recommended parameters.- Compliance is assessed based on manufacturer specifications and declared operating ranges, including any limitations related to efficiency or wear. Indeed, with the requested operational flexibility, the operators will have the capacity to operate them the most efficient way possible.1.2. The reference to step loading (including 50% step load) is a requirement for the generator to demonstrate adequate transient response capability under sudden load application. For this procurement:- There is no prescribed mandatory loading sequence.- Generators designed to accept load in staged increments (e.g., 20% + 30% + 20%) are considered compliant, provided the system ensures stable operation, voltage and frequency remain within limits, and no malfunction occurs.- Compliance is assessed based on manufacturer’s technical data and standard performance characteristics.1.3. The requirement related to generator output shall be interpreted based on standard operational modes:- In island mode, operation up to approximately 90% of nominal capacity is acceptable where it reflects manufacturer-recommended continuous limits.- In parallel mode, operation up to 100% (or higher, where supported) is acceptable.- Operation above nominal capacity (e.g., 110%) is not required but may be accepted if it is part of the manufacturer’s standard specification.- Compliance is assessed based on declared rated power and manufacturer’s documentation for both island and parallel modes.2 and 3. It is impossible to provide the exact number of working hours expected during the year.Thank you. 

New clarification added: Good afternoon, dear customer. Interested in participating in this tender, please consider the possibility of increasing the delivery time of the equipment to 120 calendar days, since the production and delivery time is more than 90 calendar days. 120 days is a more realistic period for the supplier to fulfill its obligations. Thank you for considering the issue.Dear Bidder,Thank you for your request. Please note that the delivery requirements are the mandatory requirements for the RFQ. Bidders offering longer delivery periods than required could not be considered substantially compliant with the requirements however the RFQ methodology allows to award the contract to the lowest priced most technically acceptable offer if there are no substantially compliant offers.Bidders are requested to provide the realistic delivery delivery deadline they can meet in table “C. Delivery requirements” for each lot (“DDP Incoterms: _______(please insert number of days here)________calendar days from the date of PO signature”).Thank you.

New clarification added: Dear Sirs,We kindly ask you to respond to the following request for clarification:1. Is it possible to participate in Lot 2 only?2. Is it possible to bid in EUR?3. Is it possible to know the locations where the 16 gas generators for Lot 2 will be commissioned?Dear BidderThank you for your request. Please find the answers below.As specified in the RFQ particulars “ Bidders shall be allowed to quote prices for one or more lots identified in this tender. However, bidders must offer 100% of the items specified for each lot and to 100% of the quantities specified for each item of a lot. Evaluation will be done per lot.”As specified in the RFQ Particulars “Quotation currency(ies) - USD (United States Dollars). Please quote in USD.As specified in the Section II Schedule of Requirements Gas generators under lot 2 must be delivered to Sumy Ukraine and will be installed in Sumy, Ukraine. Delivery address and consignee details will be provided to the successful Bidder.Thank you.