RFP Consultant Services Contract for Works - Health Facility Audit in Chimbu, Central and East Sepik Level 2 to 4 Health Facilities in Papua New Guinea

New amendment added #3: Amendment 03 This amendment is to:1. Extend the submission deadline to 6th May 2026 at 1700 Hours Port Moresby (POM), Papua New Guinea, (GMT/UTC+10).2. Extend the clarifications deadline to 1st May 2026 at 1700 Hours Port Moresby (POM), Papua New Guinea, (GMT/UTC+10). 

New clarification added: QUESTION: Dear UNOPS Team, We request clarifications on the below two questions:1.      Statutory Registration Requirements (PNG)We seek clarification from UNOPS regarding compliance with Papua New Guinea statutory requirements for the provision of engineering and architectural services under this assignment.Specifically, we note that the scope of services includes inspection and assessment activities that may fall within the definition of professional engineering and architectural services under the Engineers Act 2000 (as amended) and the Architects Act 1989 (as amended) of Papua New Guinea.Under these Acts, it is our understanding that:·        Individuals undertaking professional engineering services are required to be registered with the Institution of Engineers Papua New Guinea (IEPNG); and·        Individuals undertaking architectural services are required to be registered with the PNG Board of Architects.We further note that the legislation provides for penalties where unregistered persons undertake or represent themselves as undertaking such professional services, including fines and/or other enforcement actions under the respective Acts.In this context, could UNOPS please confirm:·        Whether compliance with the above statutory registration requirements is mandatory for all proposed personnel undertaking engineering and/or architectural inspection services under this assignment; and·        Whether such compliance will form part of the evaluation criteria or contractual obligations.We highlight that confirmation of this requirement has material implications for team structuring, mobilisation, and associated costs, and we therefore seek UNOPS’ guidance to ensure our submission is fully compliant with both local legislation and UNOPS expectations.2.      Kindly confirm if we need to allocate a different team for each lot for office-based personnel and field-based personnel. Also confirm if we are not allowed to repeat the team in any of the 3 lots.Warm RegardsANSWER :1. The scope of the project is the rehabilitation of the existing building which does not require extension of the existing building or reconstruction. Therefore,, inline with this scope of Works the required provision of Government will apply.2. The bidder could propose to allocate the same or different team for each-lot as the contract award to a bidder is limited to one. 

New clarification added: QUESTIONDear UNOPS Procurement Team,We kindly request clarification on whether a bidder may include the same proposed field teams personnel in proposals submitted for more than one lot, where the solicitation provides that each successful bidder will be awarded only one lot.Specifically, if a bidder submits proposals for multiple lots on the understanding that only one lot may ultimately be awarded to that bidder, would UNOPS permit the bidder to nominate the same field teams personnel across those multiple lot submissions?We would appreciate your clarification on this matter to ensure compliance with the proposal submission requirements.Kind regards,ANSWER Yes it is possible to propose the same field teams for multiple lots, noting that one bidder can only be awarded 1 lot. Best regardsUNOPS Procurement Team 

New clarification added: QUESTIONDear UNOPS Procurement Team,Further to our previous query, we would also like to clarify whether the same personnel can be assigned to both office-based roles and field team positions, or if UNOPS expects these roles to be staffed by separate individuals.Thank you.ANSWER As per the Terms of Reference, the office-based team shall be separate from the field teams. This is necessary to ensure the timely preparation of reports and detailed engineering designs.   

New clarification added: QUESTIONDear UNOPS Procurement Team,We would like to clarify the Key Personnel requirements under Schedule 4.4.For bidders applying to a single lot, is it mandatory to propose two fully staffed field teams at the proposal stage, or would it be acceptable to propose one team with the capacity to scale to two during implementation?Thank you for your guidance.ANSWERThe minimum requirement for the implementation of one (1) Lot is the mobilization of at least two (2) field teams. This requirement is based on the scope of services and the dispersed geographic locations of the health facilities.Proposals indicating only one (1) field team will not be considered compliant, as a minimum of two (2) field teams is required to ensure timely delivery of the assignment.Thank you

New clarification added: QUESTIONDear Sir / Madam,We would appreciate if you could share the minutes for the pre-bid meeting that was held on Tuesday, 31st March 2026.If the meeting was recorded, we would greatly appreciate if that could be shared as well.Thank you.ANSWER Please be informed that the minutes and presentation of the Pre-Bid meeting has been uploaded in e-sourcing. Best regards

New amendment added #2: Amendment 2 This amendment is to:1. Extend the submission deadline to 22 April 2026 at 1700 Hours Port Moresby (POM), Papua New Guinea, (GMT/UTC+10).2. Upload the Minutes and Presentation of the Pre-Bid Meeting 

New clarification added: QUESTIONDear Tender Committee,We respectfully request an extenstion of the tender submisison deadline by 7 days to April 17th 2026.This request is made due to he need for additional time to obtain third party quatations and clarify technical requirements. The additional time will enable us to submit a more comprehensive and accuate proposal that will meet the tender requirements. We appreciate your consideration of this request and would be greatful for your confrimation at your earliest convencience. Thank you for your time and understanding,ANSWERWe are only able to extend the solicitation till 15 April 2026 at 1700 Hours Port Moresby (POM), Papua New Guinea, (GMT/UTC+10). It will be reflected shortly in the system.

New clarification added: QUESTIONPlease confirm that the tenderer is not required to provide transport or accommodation for persons from NDOH, associated Provincial Health Authorities or UNOPS. Can you confirm if per diems for field teams should be included in travel costs or in the lump sum fee?  Thank youANSWER1. The bidder is not required to provide transport and accommodation for personnel other than their own staff.2. Per diems for field travel costs should be included under reimbursable costs. ​ 

New clarification added: QUESTIONPhase 2 requires “Detailed Rehabilitation Engineering Design and Tender Document Preparation For the four (4) health facilities identified under each Lot based on the prioritisation and investment criteria established by the National Department of Health (NDOH), Provincial Health Authorities (PHAs) and other relevant stakeholders, the Consultant shall, subject to written instruction from UNOPS, proceed with the execution of a Condition Assessment and Structural Integrity Assessment. The purpose of this assessment is to determine the structural safety and technical feasibility of rehabilitation works and to provide the technical basis for identifying one (1) building per prioritised health facility to proceed to detailed rehabilitation engineering design. Based on the findings of the condition and structural integrity assessment, the Consultant shall propose the most suitable building within each prioritised facility for rehabilitation. The final selection of the building shall be confirmed by UNOPS, following review of the assessment findings and consultation with relevant stakeholders. The detailed rehabilitation engineering design shall support the implementation of rehabilitation works and shall include, but not be limited to,·       MEP works - Upgrading or replacement of electrical wiring, distribution boards, lighting, water supply systems, sanitary fixtures, drainage systems, and ventilation components to ensure safety, reliability, and operational readiness. ·       Architectural rehabilitation - Refurbishment of internal and external finishes, roofing systems, ceilings, doors and windows, flooring, and repainting works, including improvements to functionality and compliance with current standards. ·       Static Plant and utility systems - Rehabilitation or upgrading of power supply systems, backup generators, solar installations where applicable, water storage tanks, and other supporting infrastructure essential for facility operations. Minor structural strengthening·       Biomedical Equipment Readiness Interface - Ensuring that infrastructure rehabilitation supports the installation and safe operation of biomedical equipment, including adequate space planning, load requirements, grounding, and environmental conditions. ·       Health, Safety, and Code Compliance Upgrades - Integration of fire safety measures, accessibility improvements, infection prevention and control considerations, and alignment with applicable national codes and UNOPS standards. The Consultant shall prepare complete technical specifications, drawings, Bills of Quantities, detailed cost estimates and full tender documentation suitable for competitive procurement.Question – the extent of consultancy services to be provided to satisfy this requirement of Phase 2 can vary significantly depending on what building is selected by UNOPS.  Is UNOPS willing to accept provisional sum pricing for this component or negotiated pricing to ensure that Value for Money is achieved?​ANSWERUNOPS considers that the scope is not expected to vary materially in a manner that would result in significant cost implications. The selection of buildings will be limited to those assessed as structurally sound and suitable for rehabilitation.Accordingly, the selection criteria will include the level of service delivery, the condition of the building to accommodate rehabilitation works, and the potential impact on improving health service delivery.For preparing the financial proposal, bidders should consider Level 3 health facilities with 36 Beds and the selected building is Maternity and Inpatient Area/Ward. During implementation, in case the assumption changes, the contract price may be adjusted to reflect the actual level of effort for the scope.For more details on Level 3 Health Center please access the following link : Level 3 Health Facility

New clarification added: QUESTIONThe project has significant high-risk safeguarding and modern slavery considerations; should costs associated with safeguarding and modern slavery be incorporated into the Key Personnel nominated by UNOPS or should additional Key Personnel Positions be nominated by the tenderer?Section 3 Selection Criteria refers to “UNOPS intends to award a maximum of one (01) Lot per Bidder”. Later references in Schedule 2 Project Specific Information advises  “Where a Consultant is awarded more than one lot”.Can you confirm that subject to the outcomes of the procurement process that one legal entity can or cannot be awarded more than one lot?To inform lump sum pricing of the Phase 2 activities can you confirm the following:That as-built documentation is available for all properties to be inspected.If as built documentation is not able to be provided by UNOPS, should all tenderers allow lump sum pricing to produce as built documentation as part of their lump sum phase 2 pricing?   ANSWER1. The Bidder must ensure compliance with all applicable safeguarding requirements to deliver services safely and ethically.Including an HSSE Officer as Key Personnel is sufficient to address these requirements.Bidders may propose additional Key Personnel for safeguarding management; these will be subject to evaluation and approval by UNOPS2. 01 bidder will be awarded only 01 lot as a result of the evaluation.3. Phase 2 which is the detailed engineering design and tender document preparation of one building from selected health facilities will be conducted after the condition assessment and structural integrity. The facilities may/not have a built document. The bidder is not required to develop as built drawing to the facilities; but detailed rehabilitation engineering design is required incorporating architectural, electrical, mechanical and plumbing.

New clarification added: QUESTIONCan you please confirm the minimum amount of Professional Indemnity Insurance that is required ?Can you confirm that the Professional Indemnity Insurance is required to be in place as at submission of tender or can it be put in place after contract award?Can you please confirm the minimum amount of Public Liability Insurance that is required?Can you confirm that the Public Liability insurance is required to be in place as at submission of tender or can it be put in place after contract award?Please confirm that any costs associated with conducting Asbestos Contaminated Materials surveys, Geotechnical investigations, topographical surveys and underground utilities survey identification is not required to be priced lump sum as part of Phase 2.If these services are required, please confirm how these costs will be managed - e.g reimbursed at cost plus a margin, reimbursed at cost, procured by UNOPS etc?Thank youANSWER1. Please refer to Section 3.10 Insurance Requirements of the Terms of Reference. The minimum amount of the insurance is  $600,000 and valid for a period of 4 years from the completion of the WorksAt the time of the bid submission, bidders are only required to confirm their agreement to provide the insurance as required in the solicitation. In case of award the selected bidder should provide the copy of the insurance as per the contract condition2. All insurances requirements are indicated in  Section 3.10 Insurance Requirements of the Terms of Reference.For this tender we are asking for Professional Indemnity Insurance, Contractor’s All Risk Insurance, and Workers’ Compensation Insurance. At the time of the bid submission, bidders are only required to confirm their agreement to provide the insurance as required in the solicitation. In case of award the selected bidder should provide the copy of the insurance as per the contract condition.3. Any destructive tests that are proposed to be conducted should be reflected separately under Reimbursable Expenses indicated section 3.9 of the tender document. As the disbursement of the same is contingent on the need and approval of UNOPS prior to commencing the tests.The cost of the tests will be recovered under the following pre-conditions;UNOPS approval is required prior to commencing the test; The receipt for conducting the test and input level should be provided; The number of tests should be confirmed

New clarification added: QUESTIONGood day Dear once again, Again on our request for clearification, we still can't find the portal to upload; 4.2 - Programme and 4.3 - Method Statement. Accouding to our portal site, under Vendor Submission/Document Checklist, there are only 14 buttons or space to upload which excludes above two. The 14 are 1.   Schedule 0.1 [Proposal Submission Declaration], 2. Schedule 0.10 [Dispute Details], 3. Schedule 0.11 [Acknowledgement of the Addenda], 4.  Schedule 0.12 [Self-disclosure], 5. Schedule 0.2 [Offeror’s Information], 6. Schedule 0.3 [Joint Venture Partner Information], 7. Schedule 0.4 [Capacity and Experience], 8.  Schedule 0.5 [Format for Resume of Proposed Key Personnel], 9. Schedule 0.7 [Performance Statement], 10. Schedule 4.4 [Key Personnel], 11.  Schedule 4.5 [Organizational Structure], 12. Schedule 4.6 [Sub-consultants], 13. Schedule 4.7 [Consultant’s Equipment and Machinery] and 14. Schedule 4.8 [Insurance Details and Insurances]. However, we are trying to upload 4.2 - Programme and 4.3 - Method Statement but couldn't locate the space. Please confirm or we have to upload under one the above 14 space. ANSWERPlease note that the grouping of the file uploading is separated into 2:Documents uploaded at the main tender level Documents uploaded at the lot level. Document 4.2 Programme and 4.3 Method Statement are to be uploaded at the lot level. Meaning if you bid for multiple lots, you would be requested to submit a different Programme and Method Statement for each lot. Please follow the current steps of uploading the file, and you will find the section 4.2 and 4.3 under “submission for each lot”.If you still cannot locate it, you may upload under one of the above 14 spaces, but please ensure to clearly distinguish the Programme and Method Statement for each lot.  

New clarification added: QUESTIONDue to the logistical and resourcing complexity to be developed for this bid, as well as some lost time over the coming Easter period, we would like to respectfully request a 3 week extension.ANSWERWe are only able to extend the solicitation  till 15 April 2026 at 5 PM POM time. It will be reflected shortly in the system. 

New clarification added: QUESTIONWe respectfully request a five‑business day extension to allow sufficient time to complete supply‑chain due diligence, including confirmation that all proposed partners can fully comply with internal safeguarding policies and requirements. Thank youANSWERWe are only able to extend the solicitation  till 15 April 2026 at 5 PM POM time. It will be reflected shortly in the system. 

New clarification added: Question: After completing the returnables, we are trying to upload each returnables to the portal under Vendor Submission/Document Checklist but there is no space for 4.2 - Programme & 4.3 - Method Statement to be uploaded. Where do we upload these doc?Response: The current Check List did include those 2 uploading space for 4.2 - Programme & 4.3 - Method Statement under each individual lots.Please reach out to us further and sharing your view tab if you are still having the issue.Thank you

New amendment added #1: Amendment is made to upload the Annex_Final List of Facilities to be audited_RFP_2026_61992.

New clarification added: Question: We note that the RFP documentation refers to Annex A: List of Health Facilities by Province, which is described as containing the list of health facilities and associated geographical coordinates.We have reviewed the full set of documents provided in the tender package but have been unable to locate Annex A.Could you please confirm:whether Annex A is available as a separate document; andif so, where it can be accessed or provide a copy.This information is important for understanding the geographic spread and logistical requirements of the assignment.UNOPS Response: The annex has been uploaded to UNGM today on 23 Mar 2026. Kindly kindly check on UNGM again and view this documents though link: https://www.ungm.org/Public/Notice/294253Thank you