Procurement of Medical and Non-Medical Furniture for the Queen Elizabeth Hospital in Barbados

New clarification added: Question No. 11: Dear sirs we confirm participation in subject bid . In order to be able to offer for you most or all the needed items we kindly ask you to extend the bid due date till April 15th . On the other hand please advise if installation is needed ,yet we will try to give you assembled already items ,still please advise .Local after sales service is not needed for such items ,assigning one will be added needless cost as we will be available always online for any after sale support .Please advise back .Answer No. 11: Thank you for your interest in this solicitation. Please find our responses to your queries below: a) Extension of Bid Due Date: Please be advised that the deadline for the submission of quotations remains unchanged.b) Installation and Assembly: As per the Schedule of Requirements, "Goods must be delivered fully assembled and ready for use". If, due to the nature of the items, delivery in fully assembled form is not possible, the supplier must provide a detailed assembly manual in English and a complete set of all necessary tools for assembly with the goods.c) Post-Sales and After-Sales Service: The requirement for post-sales services is mandatory and fully applicable as outlined in the Schedule of Requirements. This includes a warranty period of 24 months from the date of acceptance. Bidders must indicate the mechanism used to respond to requests for technical assistance, complaints, or changes during the warranty period, including specific contact information for a reference person.

New clarification added: Clarification Note No. 4Dear Sir/Madam,In reference to the Request of Quotation RFQ/2026/61293 for the Supply of Medical and Non-Medical Furniture for the Queen Elizabeth Hospital in Barbados. In this regard, we are issuing this Clarification Note No. 4, which should be considered when preparing your bid.Question No. 10: If a duly signed Manufacturer’s Authorization Letter is already submitted on the manufacturer’s official letterhead, confirming authorization for this tender, could you please clarify the rationale for requiring an additional signature specifically on Form G?Kindly confirm whether the authorization letter alone would suffice, or if Form G must also be signed by the manufacturerAnswer: Please be advised that the purpose of Form G (Manufacturer’s Authorization Form) is to provide a clear guideline of the specific commitments and confirmations UNOPS requires from manufacturers. If a bidder has already obtained a Manufacturer’s Authorization Letter on official letterhead and signed, it may be submitted in lieu of Form G, provided it contains the terms and conditions requested within the form.UNOPS

New amendment added #3: Amendment no. 3Interested bidders in the RFQ/2026/61293 process should take into account the modifications included in the document "Amendment No. 3 RFQ_2026_61293.pdf", available in the Documents Section             Taking this amendment into account, the rest of the documents in the tender remain unchanged.

New clarification added: Dear Sir/Madam,In reference to the Request of Quotation RFQ/2026/61293 for the Supply of Medical and Non-Medical Furniture for the Queen Elizabeth Hospital in Barbados. In this regard, we are issuing this Clarification Note No. 3, which should be considered when preparing your bid.Question No. 7: Form B – Price Schedule: Please confirm that the ‘Unit price DAP’ for each item should be all‑inclusive of seller‑side costs to the named place (e.g., international freight to Barbados, destination terminal handling, and inland delivery to QEH) and that there is no separate pricing table for services.Answer: Please note that the unit price (DAP) must strictly adhere to Incoterms 2020 DAP (Delivered at Place). This rate shall be all-inclusive of all seller-side costs to the designated destination. Be advised that there is no separate pricing table for services, bidders must submit their final consolidated pricing via Form B: Price Schedule Form.Question No. 8:  Related Services: Please confirm that the post‑sales Related Services (installation/commissioning, user orientation, preventive/corrective maintenance during the 24‑month warranty, and necessary tools/spares) must be costed within the Unit price DAP, with compliance indicated in Form C (no separate price lines).Answer: Please be advised that post‑sales Related Services (installation/commissioning, user orientation, preventive/corrective maintenance during the 24‑month warranty, and necessary tools/spares) must be costed within the Unit price DAP, bidders must submit their final consolidated pricing via Form B: Price Schedule Form.Question No. 9: Will UNOPS (buyer) nominate customs broker and bear the expenses of the broker. Or Is the bidder expected to nominate their own broker?Will UNOPS be providing Tax‑exemption letter/waiver?"Answer : Please be advised that UNOPS will appoint a customs broker and bear all associated brokerage fees. To facilitate the process, MHW/QEH/UNOPS will provide a tax-exemption certificate to the successful bidderUNOPS

New clarification added: Clarification Note No. 2Dear Sir/Madam,In reference to the Request of Quotation RFQ/2026/61293 for the Supply of Medical and Non-Medical Furniture for the Queen Elizabeth Hospital in Barbados. In this regard, we are issuing this Clarification Note No. 2, which should be considered when preparing your bid.Question No. 2:  We are kindly requesting a 3 day extension on this tender.Answer : Please be advised that Amendment No. 2 has been posted, updating the Deadline to April 3, 2026, 17:30 UTC (13:30 hrs Barbados Time)Question No. 3:  Please advise if there will be any other pre-bid meeting. Kindly verify the current tender is stating that the deadline date is the 31st of March 2026, however on the other platforms such as Euna we are not seeing the extension available.Answer : Please be advised that a second pre-bid meeting was held on March 20 at 9:00 AM (Barbados time), as outlined in Amendment No. 1. All subsequent updates regarding this tender will be posted on the UNGM (ungm.org) and eSourcing (esourcing.unops.org) platforms. We recommend monitoring these sites regularly for any further notifications.Question No. 4:  I’d like to clarify the 90-day delivery timeline. Since production takes 30 days and transit requires 75 days, the total lead time is 105 days. How should we address this 15-day difference?Answer : Please be advised that Amendment No. 2 has been posted, updating the delivery time to 120 days.Question No. 5:  to RFQ section III file, I cannot input my data in the tabs as the file is protected. Can you please check it and advise. Unless we receive a working file we cannot submit the tender. Please note section 4 contract file also is protectedAnswer : Please be advised that Amendment No. 2 has been posted, updating  to the document "3. Amendment no. 2 RFQ/2026/61293 Section III Returnable Bidding Forms.docs".Question No. 6: Gentle reminder to share non protected word file for returnable bidding form and section IV contract form ASAP. I also request you to share the powerpoint & minutes of the online meeting. RegardsAnswer : Please be advised that Amendment No. 2 has been posted and now the Documents section includes "Pre-bid meeting presentation RFQ_2026_61293.pdf". Pre-Bid Meeting minutes have been posted as a Clarification Note through eSourcing.Regarding "4. RFQ_2026_61293_Section_IV_Contract Forms.pdf" please be advised that this document is for information only; you are not required to complete or submit this document with your quotation.

New amendment added #2: Amendment no. 2Interested bidders in the RFQ/2026/61293 process should take into account the modifications included in the document "Amendment No. 2 RFQ_2026_61293.pdf", available in the Documents Section             Taking this amendment into account, the rest of the documents in the tender remain unchanged.

New clarification added: MINUTES OF THE 2ND PRE-BID MEETING1. IntroductionA pre-bid meeting was held on Friday, March 20, 2026, at 9:00 a.m. (Barbados local time) via Google Meet.As stated in the eSourcing platform, specifically in the particulars section in “Additional Information”, the clarification meeting shall be conducted on this day and date and participation is not mandatory, but is strongly recommended to avoid the risk of non-compliant bids.2. Q&A and ClarificationsIt was emphasized that UNOPS would not provide official responses to bidders' questions regarding the Request for Quotation during the clarification meeting. All questions must be submitted in writing through the UNOPS eSourcing platform.Bidders were cautioned not to rely on any statements, assertions, or information provided during the pre-bid meeting unless confirmed in writing by UNOPS.3. Presentation OverviewThe meeting included a presentation covering general administrative and technical aspects of the process, as well as the use of the eSourcing platform. The following topics were addressed:UNOPS and its function: Roles, functions, and guiding principles.UN Register of Suppliers: Registration in UNGM and bid announcements.UNOPS eSourcing System: Navigation, sections, information on the Request for Quotation, and related documents.Scope of the Request for Quotation: Main objectives and requirements.Bid Submission: Procedures and guidelines.Communication methodology with UNOPS: Managing clarification requests from bidders, UNOPS responses, and addressing clarification requests from UNOPS during the evaluation process.Technical Overview: General technical presentation of the requirements.4. Submitting Clarification RequestsAs stipulated in the Request for Quotation documents, attendees were informed that all inquiries or requests for clarification must be formally submitted through the "Request a Clarification" option in the "Tender Information" section of eSourcing, which serves as the sole communication channel for this process.5. Importance of Thorough Bid PreparationAttendees were reminded of the importance of carefully reviewing, analyzing, and considering all information provided in the bidding documents and the eSourcing system when preparing their bids.Barbados, March 20, 2026.

New amendment added #1: Amendment no. 1Interested bidders in the RFQ/2026/61293 process should take into account the modifications included in the document "Amendment No. 1 RFQ_2026_61293.pdf", available in the Documents Section             Taking this amendment into account, the rest of the documents in the tender remain unchanged.

New clarification added: Clarification Note No. 1Dear Sir/Madam,In reference to the Request of Quotation RFQ/2026/61293 for the Supply of Medical and Non-Medical Furniture for the Queen Elizabeth Hospital in Barbados. In this regard, we are issuing this Clarification Note No. 1, which should be considered when preparing your bid.Question No. 1:  Regarding the warranty period specified in the bidding documents:- Section II: Schedule of Requirements states a warranty period of 24 months.- Section III: Returnable Bidding Forms – Form G: Manufacturer’s Authorization mentions a warranty period of 5 years.I understand the 5-year warranty in Form G may be a typo. Could you please kindly confirm which warranty period shall prevail for this tender?Answer: The 24-month warranty period required in Section II is correct, this covers manufacturing defects of product and its accessories. Regarding Section III, Form G: Manufacturer’s Authorization Form, please note that the 5-year warranty mentioned on this form refers to the manufacturer's commitment to keep the availability of spare parts, consumables, parts and accessories, etc., and the technical and after-sales services for the products offered from the date of delivery of the goods.UNOPS