LONG TERM ARRANGEMENT FOR EVENT PRODUCTION SERVICES FOR UNICEF CHINA
Dear Madam/Sir,
Please find attached the bid document No. RFPS 9202690 for UNICEF China. it will be appreciated if you could provide your quotation for the item to UNICEF China office no later than 12:00 on 19 Mar 2026 (GMT+8).
投标截止日期2026年3月19日中午十二点整（北京时间）。
Bidders are requested to inform UNICEF as soon as possible by email to Ms. Hongyang Xiong, Supply and Logistics Associate at hxiong@unicef.org that they have received this Solicitation Document.
We have a pre-bid meeting on 3 Mar 2026 on Teams Meeting, if interested please sent email to hxiong@unicef.org, we will sent invitation via email.
If you have any questions or you need clarification to this bid, please communicate with Ms. Hongyang Xiong at hxiong@unicef.org by 2:00 10 March 2026.
The bid documents should be sent to UNICEF China office by email. Emailing address is chinabid@unicef.org. The subject line of the email should also include the bid number 9202690. Please send the technical proposal and financial proposal in two separate emails and follow the naming rule as "RFPS 9202690_Company Name_Technical Proposal/Financial Proposal". When sending your quotation, no other recipient should be "cc" or "bcc" in the email. Offers sent to any other email will be invalidated.
‼ It is mandatory to send the stamped and signed “quotation form and declaration form” on page 2-4 of the tender document along with the quotation email. ‼
offers which fail against mandatory criteria are non-compliant and may lead to invalid bid submission.
Sustainable Procurement practices integrate requirements, specifications, and criteria that are compatible and in favour of the protection of the environment, the social progress and in support of economic development. These practices seek resource efficiency, improve the quality of products and services, and ultimately optimize costs (HLCM Procurement Network). Sustainable Procurement is one of the Sustainable Development Goals (SDGs) (goals 12 and 12.7), and it also contributes to the achievement of all SDGs. This procurement opportunity is considered sustainable as it incorporates at least three sustainability considerations, in accordance with the HLCM Procurement Network's Sustainable Procurement Working Group - Sustainability Indicators Framework. To learn more about which considerations are included in this procurement opportunity, please see below for a specific description. For more information, contact the procurement official or author of this procurement opportunity.
The tender contains sustainability considerations for preventing or minimizing damage associated with climate change.
Examples:
Energy efficiency, greenhouse gas reporting and emission offsetting.
The tender contains sustainability considerations addressing gender equality and women's empowerment.
Examples:
Gender mainstreaming, targeted employment of women, promotion of women-owned businesses.
The tender contains sustainability considerations related to human rights, fundamental principles and rights at work, occupational health and safety, fairly traded goods, targeted employment of people with disabilities, etc.
The tender contains sustainability considerations regarding local MSMEs, local communities or disadvantaged groups.
Examples:
Reserved labour opportunities for local communities, use of local materials, reserved procurements for local companies
The tender contains sustainability considerations for the prevention of polluting emissions to air, solid waste to land and discharges to water.
Examples:
EMS, waste management and wastewater management.
The tender contains sustainability considerations promoting sustainability through the entire supply chain.
Examples:
Sustainability requirements for tier 2 suppliers, identification and approval of subcontractors.
The tender contains sustainability considerations related to the protection of the environment, biodiversity and restoration of natural habitats.
Examples:
Sustainable/ organic agriculture, fishing or forestry.
The tender contains sustainability considerations promoting health and general well-being of consumers/ recipients of the good or service.
Examples:
Hazardous chemicals handling, labelling of chemicals.
This indicator summarizes sustainability considerations that relate to inclusion of a person with disability.
Examples:
Organizational policy on disability inclusion, recruiting people with disabilities, accessible premises, disability-inclusive supply chains, and manufacturing accessible products.
The tender incorporates contract conditions/ KPIs that stipulate the verification of suppliers' environmental and social claims through “spot checks” and audit provisions.
The tender contains sustainability considerations promoting the sustainable use of resources.
Examples:
Energy-saving measures, recycling, take-back programmes and responsible end-of-life management
The tender contains sustainability considerations promoting vendors' participation to the UN Global Compact.
The tender considers the whole life cycle cost of the service or product.