Emergency Procurement: Supply of Transformers and Transformer Substaitons to Ukraine

New amendment added #2: Dear Bidders, Please be advised that the below amendments are made to the RFQ:The deadline for submission is extended till 22:00 27.02.2026.Thank you.Best regards, UNOPS Procurement Team

New amendment added #1: Dear Bidders, Minutes of the Pre-Bidding Meeting held on 17 February 2026 are published.Please see document "RFQ_2026_61182_Pre-bid Minutes" in the Documents section.Thank you.Best regards, UNOPS Procurement Team

New clarification added: Good afternoon.We kindly request clarification regarding the payment terms specified in the procurement documentation.Could you please confirm whether advance payment is possible under this procurement process?Alternatively, is payment required strictly on a deferred (post-delivery) basis?We would appreciate your clarification.Thank you in advance.____CLARIFICATION RESPONSE____Dear Bidder, Thank you for your request.Please note that advance payments are not allowed - please refer to "Advance payment" sub-section of the "Particulars" section in the RFQ.Please note that in the Form C: Price Schedule Form (RFQ_2026_61182_Section_III_Returnable Bidding Forms.docx) the Bidders are required to confirm acceptance of the payment terms: payment within 30 days upon delivery. Also, partial delivery of the Goods (in batches) and partial payment upon delivery are allowed - please refer to the table C: Delivery requirements and Comparative Data Table in the Form F: Technical Bid Form (Section III: Returnable Bidding Forms).Thank you.

New clarification added: Dear Bidders,Please find below the link to the pre-bid meeting that will be held on 17 February 2026 at 11:00 am Kyiv time:https://meet.google.com/sxf-aehh-vinBest regards,Procurement Team

New clarification added: Dear Bidders, Please note that the project-related documents such as project procurement plan, letters to the customs etc. may be provided to the successful bidder upon request. The project registration card may also be provided, however the registration card will clearly state that the project is NOT tax/duties exempt. All quotations shall be submitted including VAT and all applicable taxes as well as customs duties, excise duties and any other expenses needed to meet the delivery requirement DDP Place of Delivery, Ukraine (Incoterms 2020). The Bidders which are non-residents and don’t have an official presence in Ukraine shall ensure due partnership with an entity which has an official presence in Ukraine and can provide logistical and customs clearance services for the delivery of the goods, customs clearance of the goods in Ukraine and payment of all required duties and taxes. The Bidder will be responsible for covering the demurrage costs, if any.Thank you.

New clarification added: Dear UNOPS Procurement Team,1. Customs Duties ExemptionSection I, Article 7 (Duties and Taxes) of the Instructions to Bidders refers to Article II, Section 7 of the Convention on the Privileges and Immunities of the United Nations, which provides exemption from customs restrictions, duties, and similar charges for articles imported for official use of the UN.Please confirm:- Whether UNOPS holds valid customs duty exemption status in Ukraine for this procurement- Whether the imported equipment (dry-type transformers) qualifies for such exemption- The specific procedure and required documentation to effect customs clearance under this exemption2. Value Added Tax (VAT) TreatmentThe Price Schedule Form (Form C) includes fields for "incl. VAT (if applicable)," while Section I, Article 7 states that UNOPS is exempt from all direct taxes.Please clarify:- Whether UNOPS is entitled to VAT exemption in Ukraine for this procurement- Whether the Bidder should submit prices excluding VAT or including VAT- If VAT exemption applies, what supporting documents UNOPS will provide to the Bidder or customs authorities- If VAT exemption does not apply, whether UNOPS will reimburse VAT or if it must be included in the Bidder's price3. Required Documentation and ProceduresPlease specify:- The exact documents UNOPS will issue to facilitate customs clearance and tax exemption (e.g., certificate of exemption, diplomatic note, project authorization letter)- The timeline for obtaining these documents from UNOPS- Whether the Bidder must engage a specific customs broker or follow a prescribed clearance procedure- Any specific INCOTERMS 2020 DDP obligations that may conflict with UNOPS exemption procedures and how such conflicts should be resolved4. Risk AllocationGiven that the delivery terms are DDP Kharkiv, Ukraine (Incoterms 2020), the Bidder bears all costs and risks until delivery.Please confirm:- Who bears the financial risk if customs authorities reject the exemption claim- Whether UNOPS will provide advance written guarantees or indemnification for customs-related disputesWe would appreciate your prompt response to ensure accurate preparation of our financial proposal. Please provide any relevant template documents or contact details of UNOPS representatives responsible for customs and tax matters in Ukraine, if available.___CLARIFICATION RESPONSE___Dear Bidder,Thank you for your request!Please find the answers below1. Customs Duties ExemptionThe project within which the RFQ/2026/61182 is conducted is not tax exempt.Therefore, all quotations shall be submitted including all applicable taxes as well as customs duties, excise duties and any other expenses needed to meet the delivery requirement DDP Place of Delivery, Ukraine (Incoterms 2020). 2.  Value Added Tax (VAT) TreatmentThe project within which the RFQ/2026/61182 is conducted is not tax exempt.Therefore, all quotations shall be submitted including VAT and all applicable taxes as well as customs duties, excise duties and any other expenses needed to meet the delivery requirement DDP Place of Delivery, Ukraine (Incoterms 2020).3. Required Documentation and ProceduresUNOPS will not provide any supporting documents to facilitate the delivery process, including  export/import customs clearance and all other mandatory procedures. It is a sole responsibility of the winning Bidder to facilitate and perform the delivery of Goods on DDP Place of Delivery (Incoterms 2020) terms of delivery. There’s no limitation for the Bidders to select customs brokers, transportation companies or any other third-party service required to facilitate delivery of the Goods.4. Risk AllocationThe Bidder bears all direct/indirect costs and risks that arise during the Goods delivery up to the moment of the delivery of the goods and acceptance by UNOPS.Thank you.