REQUEST FOR INFORMATION: Office & IT Equipment for UNDP Ukraine

UNDP
REQUEST FOR INFORMATION: Office & IT Equipment for UNDP Ukraine Request for information

Reference: UNDP-UKR-01559
Beneficiary countries or territories: Ukraine
Registration level: Basic
Published on: 10-Feb-2026
Deadline on: 23-Feb-2026 10:00 (GMT -5.00)

Description

PURPOSE OF THE RFI

 

The purpose of this RFI is to collect structured market information to determine whether Office & IT Equipment for UNDP Ukraine meeting UNDP operational needs is available on the market under reasonable commercial conditions, when subject to restrictions on the country of origin.

 

 

SCOPE OF MARKET RESEARCH

 

UNDP invites potential manufacturers, distributers, resellers/agents, and suppliers to submit as much as possible relevant information/documentation.

This Market Research covers commonly procured categories of Office & IT Equipment.

Please carefully read the ANNEX 1 describing requested information, herewith attached.

 

 

SUBMISSION PROCESS 

 

Applicants shall bear all costs related to requested information preparation and submission.  

Applicants must submit the information directly in Quantum Supplier Portal following this link: http://supplier.quantum.partneragencies.org/  using the profile you may have in the portal. Follow the instructions in the user guide to search for the RFI using Negotiation ID in this document. 

In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: 

https://www.undp.org/procurement/business/resources-for-bidders . 

Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. 

Only one submission per organization is allowed.

 

Important Note: For suppliers who are not registered on the Quantum portal, RFI responses (including a completed Annex 1 and company information) may be submitted to procurement.dg.ua@undp.org.

 

 

SUBMISSION DEADLINE

 

All applicants that wish to participate in the process are requested to submit all the required documentation not later than 17:00 (Kyiv time), 23 February 2026

 

For additional questions about the Request for Information or application forms, please write to the email procurement.dg.ua@undp.org

 

 

REGULATORY AND ELIGIBILITY REQUIREMENTS

 

For the purposes of this Market Research related only to definite RFQ or ITB to be conducted[1], the eligibility of equipment origin[2] is determined by the country of final manufacturing or final assembly.

 

Eligible countries of final manufacturing or final assembly include (ONLY):
- Country members of the European Union;
- Ukraine, Moldova, Georgia;
- Iceland, Liechtenstein, Norway;
- Albania, Bosnia and Herzegovina, Kosovo, Montenegro, North Macedonia, Serbia.

 

 

INFORMATION REQUESTED FROM SUPPLIERS

 

Suppliers are kindly requested to indicate in ANNEX 1 whether they are able to offer office equipment that meets the above eligibility criteria.

If the supplier is unable to offer equipment that meets the eligibility requirements, UNDP would appreciate a confirmation of non-availability and providing additional explanations if applicable.

 

 

USE OF INFORMATION AND CONFIDENTIALITY

 

Information provided in response to this RFI will be used exclusively for internal analytical purposes within UNDP.

Individual applicant responses will not be disclosed publicly.

This RFI does not oblige UNDP to proceed with any procurement process.


[1] Requirements will be clearly stated in solicitation documents

[2] The country of origin is not necessarily the country from which the goods were shipped and supplied. Two basic concepts are used to determine the origin of goods, namely the concept of «wholly obtained» products and the concept of products having undergone a «last substantial transformation»:

 

•                If only one country is involved in the production, the «wholly obtained» concept will be applied. In practice, these goods wholly obtained in a single country must be regarded as having their origin in that country. This will be restricted to mostly products obtained in their natural state and products derived from wholly obtained products.

•                If two or more countries are involved in the production of goods, it is necessary to determine which of those countries confers origin on the finished goods. For this purpose, the concept of «last substantial transformation» is applied. In general, the criterion of last substantial transformation is expressed in three ways:

 

1.               by a rule requiring a change of tariff (sub)heading in the HS nomenclature (i.e. the Nomenclature governed by the Convention on the Harmonized Commodity Description and Coding System);

2.               by a list of manufacturing or processing operations that do or do not confer on the goods the origin of the country in which these operations were carried out;

3.               by a value added rule, where the increase of value due to assembly operations and incorporation of originating materials represents a specified level of the ex-works price of the product.






Email address: procurement.dg.ua@undp.org
Surname: DG UNDP Ukraine