PROVISION OF THIRD-PARTY LOGISTICS (3PL) SERVICE PROVIDER FOR LONG HAUL DISTRIBUTION (LHD) AND LAST MILE DISTRIBUTION (LMD) OF HEALTH COMMODITIES IN THE 36 STATES + FCT IN NIGERIA

The bid UNFPA/NGA/RFP/25/001- PROVISION OF THIRD-PARTY LOGISTICS (3PL) SERVICE PROVIDER FOR LONG HAUL DISTRIBUTION (LHD) AND LAST MILE DISTRIBUTION (LMD) OF HEALTH COMMODITIES IN THE 36 STATES + FCT IN NIGERIA has been extended by one week till Tuesday, December 2, 2025 by 23:59 PM 32 RFP 001 Price schedule is on pages 42 - 44 while a similar excel version is uploaded on the document tab for download 33 We would like to confirm the addresses or locations of the SDPs (Service Delivery Points). Ans33 Kindly find the some of the Names and Locations of SDPs attached in the document tab 34 Could you also please confirm whether all Central Medical Stores are located in or near the capitals of each state? Ans 34 All Central Medical Stores are located in their respective state capitals 35 Secondly, for the long-haul distribution, kindly confirm the exact delivery addresses of the primary warehouses. Ans 35 Primary warehouses for delivery are located in the capitals of the respective states.

32 RFP 001 Price schedule is on pages 42 - 44 while a similar excel version is uploaded on the document tab for download 33 We would like to confirm the addresses or locations of the SDPs (Service Delivery Points). Ans33 Kindly find the some of the Names and Locations of SDPs attached in the document tab 34 Could you also please confirm whether all Central Medical Stores are located in or near the capitals of each state? Ans 34 All Central Medical Stores are located in their respective state capitals 35 Secondly, for the long-haul distribution, kindly confirm the exact delivery addresses of the primary warehouses. Ans 35 Primary warehouses for delivery are located in the capitals of the respective states.

Clarification Question 8 to 24 is attached on the document tab for download Also attached in the document tab is the General weight of most contraceptive commodities as a guide 25 Will UNFPA accept a 4PL model under this RFP? Ans 25 UNFPA will accept proposals based on a 4PL model, provided the bidder can demonstrate irrefutable command, control, and accountability over the entire supply chain. The proposal must prove that the network of local fulfilment partners is robust, managed, and performance-driven. 26 Will proposals be evaluated fairly even if the bidder does not own vehicles, provided we demonstrate sufficient access to capacity through contracted partners? Ans 26 Proposals will be evaluated fairly based on the demonstrated ability to meet the technical requirements. 27 In sections that request fleet ownership details, may we instead provide: A description of our FP network, Examples of contracted capacity, Historical delivery performance and Evidence of our ability to scale resources rapidly Ans 27 The absence of an owned fleet will not be a cause for disqualification. However, the bidder must provide compelling evidence of access to sufficient, verified, and scalable capacity. A detailed description of your network of local fulfilment partners framework agreements, contracts with transport providers and their geographical coverage. Historical delivery performance for similar projects A clear plan and evidence of your ability to rapidly scale resources up or down in response to program needs. The evaluation committee will assess this information to determine the strength, reliability, and resilience of your proposed logistics network. 28 the specific scope UNFPA expects the selected vendor to cover Ans 28 A broader 4PL-style role including: Planning and rationing? Ans- these processes are owned by the government Route development? Ans- 3PL or vendor responsibility Order quantity estimation using NHLMIS or mSupply data? Government responsibility Coordination with CMS operations? Ans- the 3PL or vendor is encouraged to closely coordinate with CMS ePOD/visibility systems? Ans- PODs will be provided by CMS. 29 Could you please confirm the expected duration of each distribution round? Ans 29 Maximum number of days for completion is 10 working days with UNFPA recognizing the varying geographical and logistical challenges across the different states. Therefore, concessions may be made for states with difficult terrain and security challenges 30 Will CMS staff handle picking and packing before handoff to the logistics partner? Ans 30 This will be the responsibility of the CMS staff or designated state health team personnel. The CMS is responsible for ensuring that the correct quantities and products are picked and packed according to the distribution plan. 31 What workflow should be used to confirm packed quantities before loading Ans 31 A joint verification and documentation process is advised before loading. This must involve A representative from the CMS/State Team, The driver/representative from the logistics partner, The process must involve physical count against the waybill or POD, The signed and stamped waybill or POD at this point becomes the baseline document, confirming that the logistics partner has received the correct quantity of goods in good condition. The vendor's accountability for the product quantity and condition commences upon completion of this joint verification and handover process.

Clarification questions 1 if it is possible for a logistics company to apply for and handle only a specific location for example the FCT rather than covering all states Ans 1 AFFIRMATIVE Vendors can make their applications on state specific basis 2 Can you clarify on the primary warehouses to load long haul to the Thirty Six States in Nigeria located where Ans 2 For Family planning commodities the primary warehouse is the Central Contraceptives Warehouse CCW located in Oshodi Lagos but please note that long haul may not be exclusive to family planning products only nor its present warehouse 3 Number of Service Delivery Points SDP for each state Ans 3 Attached on the document tab is the list of states and the corresponding number of Service Delivery Points SDPs providing Family Planning FP services Please note that the numbers are subject to change periodically as updated by the state 4 Could you please confirm the designated central warehouse locations prior to initiating Long Haul Distribution and would there be a need for offcycle or expedited requests Ans 4 Central warehouse for LHD is in Oshodi Lagos There is a possibility of emergency request for LMD 5 Anticipated product types and handling classifications eg coldchain ambient controlled substances Ans 5 Products type are mainly contraceptives and reproductive HealthRH kits while the handling condition is ambient temperature 6 Would Pick and Pack at the Axial Warehouses and Central Medical Stores be handled by the Bidder Ans 6 Pick and Pack is handled by warehouse staff attached to the government 7 Would electronic copies of proof of delivery POD and other routine documents be sufficient for reporting or would hard copies be required Ans 7 Hard copies of PODs are a requirement for invoice processing ODK will also be used during LMD to mitigate against proxy deliveries thus delivery officers should be versatile in the use of the software