RFQ for Supply, Test, Delivery and Unloading Domestic Water Meters to Warehouses of Local Water and Sanitation Corporations/Authorities at destination cities in Yemen

New clarification added: Question 1: We would appreciate your confirmation regarding the materials used for the lid and cover of the product.Answer1:  Please refer to the RFQ requirements.Question 2: Kindly specify the material composition, including any relevant grades, coatings, or protective features that apply.Answer 2:  Please refer to the RFQ requirements.

New amendment added #2: Amendment 2The purpose of the amendment is to:Extend the quotation submision deadline 3 August 2025Amend the delivery duration under documents RFQ_Section_II_Schedule of Requirements and Returnable_Bidding to read as six monthsTherefore, the esourcing tab general is amended to read:Deadline: 2025-08-3 09:00 UTCAmend documents tab in escourcingAll other terms and conditions remain the same.

New clarification added: We kindly request that you provide us withQuestion 1: can you provide us with an Excel version of the Lots to facilitate a clearer review and better coordination during the offer preparation phase?Answer 1: the documents are in word and you can view them easily.Question 2: - Considering the size and complexity of this tender, we respectfully propose grouping nearby cities (3 to 4 locations per group) within the same lot or part of the bid. This approach would help optimize logistical planning, and more importantly, reduce the per-unit cost of water meters in certain governorates due to shared transportation and handling. Such grouping will significantly contribute to cost efficiency in pricing and delivery?Answe 2: Please adhere to the requirements.Question 3: We seek clarification regarding the delivery timeline stated as: “The Bidder shall deliver the goods within five (6) months after the contract signature.” Kindly confirm whether the intended delivery period is five months or six months, so that we can align our planning accordingly. Answer 3: Six months. An amendment will be issued to reflect itQuestion 4: Please advise about counter protective glass thickness ?Answer 4: As stated in the specifications,the protective cover Counter protective glass shall be sturdy and at least 10mm thick.Question 5: What is the material of Register Ring Cap?  is it possible to produce plastic instead of brass material?Answer 5: Please adhere to the requirements.Question 6: In the questionnaire point No 7, Compliance Standards & Certification,The offered water meters fully comply with ISO 4064, OIML R49, and MID 2014/32/EU standards or equivalent international standards, the question is; does it mean the offered materials should have those certificates, because every standard has it's own certificate or through CE certificates, or just having one certificate is enough? If the answer is one certificate is enough, it means tens of companies would meet the specifications.Answer 6:  Please adhere to the requirements.​Question 7: We wish to raise a significant concern regarding the current structure of the tender, which divides the requirement of approximately 74,000 residential water meters into two equal lots (Lot 1 & Lot 2), each comprising ​a​round 37,000 units destined for multiple cities.As outlined in the tender documents, delivery locations span widely dispersed geographic regions across Yemen, including but not limited to:North/West: Ammran, Al-Hodeida (x2), Almahweet, Hajah, RymahCentral Highlands: Sana'a (x3), Aljwof, Albydaa, MaribSouthwest: Taiz (x2), Aldale'a (x2), Ibb (x3), Dhammar (x3), Al Dhale’aSoutheast/East: Abyan, Shabowah, Hadhramaut (Coast & Valley x3), ALMahrah (x2)Key Concern:The current two-lot approach requires delivering 37,000 meters per lot to cities across vastly different regions. This creates substantial logistical inefficiencies:High Transportation Costs: Cross-country haulage of full loads to distant/remote cities (e.g., from ports to Hadhramaut, ALMahrah, or Marib) incurs excessive fuel, security, and handling expenses.Extended Delivery Timelines: Consolidating meters for geographically scattered destinations delays deployment to critical areas.Risk of Delays/Failures: Complex routing increases exposure to security, access, and coordination challenges.​Proposed Solution:We respectfully request reconsidering the distribution strategy by:Dividing the tender into more lots aligned with geographic proximity (e.g., Northern Zone, Central Zone, Southern Zone, Eastern Zone).Allocating meter quantities per lot based on regional demand clusters (as per the attached city list).This adjustment would align with best practices in large-scale humanitarian logistics, ensuring cost-effectiveness and timely service delivery to communities in need. We believe it offers mutual benefits to UNOPS, bidders, and ultimately the people of Yemen.We kindly ask for a review of this proposal and welcome the opportunity to discuss it further. Thank you for considering our input to enhance the project’s efficiency and effectiveness.Answer 7: Please adhere to the requirements.

New clarification added: Question 1: please advsie if the tender order will be exempted from customs/tax.Answer 1: Please refer to the tender's particulars "All quotations shall be submitted net of any direct taxes (customs duties and indirect taxes, such as sales taxes, VAT, taxes on commodities such as fuel). ​" 

New clarification added: Question 1: Regarding BoQ LOT#1 , ITEM#8 , the destination City is Mainah? please give us more information about this city.Answer 1: It is Matnah -  Sana'a, YemenQuestion 2: Regarding BoQ and Schedule of Requirements as well , Lot#1 , Item#8 , the destination city is Mainah city / district  in Sana'a Governorate. Can you please provide us more information about the location of this city?Answer 2: Matnah -  Sana'a, YemenQuestion 3: We would like to kindly request clarification regarding the required the Body length of the water meter specified in the tender.Please note that there are two standard options available:110 mm length165 mm lengthCould you please confirm which version is acceptable for your requirement?Answer 3: Please refer to the RFQ condition and requirement . Question 4: The tender documents mentioned, at each delivery destination, three (3) meters per batch will be randomly selected for independent inspection and re-testing with all associated costs borne by the supplier. Is also the cost of the Yemeni Standardization and Metrology Authority (YSMO) who always test and inspect each water meters imported to Yemen, is this cost will be borne by you or the supplier ?. Where these charges are very high and it’s charged for each meter imported. Appreciate your clear response for this .  please advsie if the tender order will be exempted from customs/tax.Answer 4: The tender's incotersm is s delivered at place (DAP) and any associated cost should be covered by the supplier .

New clarification added: Question 1: We represent a global water meter manufacturer. It supply to more than 12 countries and possess all the required certifications and tests, but we have not water meter supplied to Yemen, and We find the requirement of previous experience in implementing two similar contracts illogical in this case, that it is to warehouse supply contract and does not require specific implementation.We are a local supply company with over twenty years of experience in supplying across multiple fields. So, we believe this requirement is illogical and limits competition to companies  Please clarify if we are mistaken in this idea?Answer 1: All interested bidders are encouraged to participate in compliance with the tender requirements and criteria. For experience, please refer to the tender criteriaQuestion 2: We would like to inquire if our experience in water projects, including tank construction and rehabilitation of damaged schools 250000Uoro , meets your requirements Additionally, we have experience in supplying and rehabilitating water projects, with a contract value of up to $87,000 Dear Sir/Madam,Answer 2: All interested bidders are encouraged to participate in compliance with the tender requirements and criteria. For experience, please refer to the tender criteriaQuestion 3: Could you extend the project deadline to 8 August, 2025?Answer 3: The tender is extended. Please check esourcingQuestion 4:  According to ‘vender submission’ asked that supply ’Copies of valid business registration and Tax ID to operate in Yemen.’Please kindly confirm whether international suppliers without this file can participate in this bidding or not?Answer 4: As per tender's particulars, No nationalities are excluded from submitting a bid. Bidders have to submit their quotation according to the tender requirementsQuestion 5: What origin will you accept for the water meters?Answer 5: As per tender's particulars, No nationalities are excluded from submitting a bid. Bidders have to submit their quotation according to the tender requirementsQuestion 6:  Is it acceptable to bid for one lot?Answer 6: As per tender's particulars, Bidders shall be allowed to quote prices for one or more lots identified in this tender. 

New amendment added #1: Amendment 1The purpose of the amendment is to:Extend the quotation submision deadline 30 July 2025Extend the clarification deadline to 24 July 2025Amend qualificaion criteria number (3.2) under criteria tab in eSourcing to read as follow: Previous experience: The bidder should have successfully completed at least two (2) similar contracts within the last five (5) years from the date of the bid opening. At least one of the previous contracts should be a minimum of USD 250,000 value. Similar means supply of water meters or related items relevant water and sanitation supply. In case of Joint Venture (JV), all joint venture members combined must meet it. The requirement is for all lotsTherefore, the esourcing tab general is amended to read:Deadline: 2025-07-30 09:00 UTCDeadline for clarifications:  2025-07-24 09:00 UTCAmend criterai tab in escourcingAll other terms and conditions remain the same.