UNESCO Request for Quotation (RFQ) – Digital Reporting Platform Equipment and Implementation

UNESCO invites quotations from qualified suppliers to equip a digital reporting platform with essential hardware, software, and services, including full implementation of all project components. The scope includes platform development, AI integration, equipment provision, hosting, security measures, and training/support for UNESCO staff in Baghdad, Iraq. This initiative aims to establish a robust, secure, and efficient digital reporting system with advanced functionalities.

Scope of Work

1. Platform Development and Integration
   • Coding and programming of a platform with content management, data analytics, and reporting features.
   • Integration of AI functionalities, including data analysis, archiving, and retrieval systems.
   • Linkage of platform with AI components for enhanced content processing, user alerts, and data retrieval.
2. Equipment
   • 4 MSI GP63 8RF laptops (Intel i7, NVIDIA graphics, dual-storage).
   • Network and power accessories (Ethernet cables, HDMI cables, power strips, RJ45 jacks, USB 3.0 cables, electric power storage devices).
3. Hosting and Security
   • One-year server hosting with 2TB data transfer capacity and 1Gbit uplink speed.
   • Installation of integrated security software on servers and workstations.
   • Implementation of advanced security protocols to protect against breaches and cyber threats.
4. Training and Support
   • Comprehensive staff training on platform management, navigation, content management, and AI tool usage.
   • One-year technical support and maintenance for all software and hardware components.

Tender Details

• Reference Number: IRQ/RFQ/25/29 (Quote this in all correspondence)
• Delivery Terms: DAP – Baghdad, Iraq (Incoterms 2010)
• Payment Terms: 30 days net upon receipt of invoice and supporting documents
• Currency: Iraqi Dinars (IQD)
• Quotation Validity: Minimum 90 days
• Closing Date: 30 March 2025, 13:00 PM (Baghdad Time)
• Submission Email: h.keka@unesco.org (Files not to exceed 10 MB total)
• Language: All documentation must be in English
• Partial Bids: Not permitted

Submission Requirements

Bidders must provide:

• A detailed quotation with unit prices and total costs in IQD for all items/services listed.
• Delivery time (DAP Baghdad).
• Company profile and evidence of compliance with quality standards.
• Confirmation of acceptance of UNESCO General Terms and Conditions (Annex I).

Qualification Criteria for Bidders (Must)

1- Legal Registration and Local Presence: The bidder must be a legally registered company in Iraq with a valid business license issued by the Iraqi Ministry of Trade or relevant local authority.

2- A minimum of three (3) years of proven experience in providing IT solutions, including platform development, AI integration, or telecommunications equipment supply in Iraq or the Middle East region.

3- Demonstrated experience in delivering similar projects (e.g., digital platforms, hardware supply, or technical support) to international organizations, government entities, or large private sector clients