Procurement of Medical Gas and Patient Support Systems for Laos

New clarification added: Dear Supplier,As per the request for clarification below please see our response in bold.What is the required capacity and duration for the UPS at  PSA and air medical station?Answer: 30 minutes of autonomy is required. Please refer to the amendment Rev.8 for details.Best regards,UNOPS

New amendment added #8: To amend the technical requirement for Lot 1: Item 1 – Medical Oxygen Generation System under the Electrical Characteristics as follows:To amend requirement no.28. from "Uninterruptible Power Supply (UPS) devices against micro power outages to protect microcontrolled, microprocessed, programmable controllers." to  "Uninterruptible Power Supply (UPS) devices against micro power outages to protect microcontrolled, microprocessed, programmable controllers. The UPS should provide a minimum of 30 minutes of autonomy."Lot no.1: Item 2 Medical air generation system under the Electrical Characteristics as follows:To amend requirement no.18. from "Uninterruptible Power Supply (UPS) devices against micro power outages to protect microcontrolled, microprocessed, programmable controllers." to  "Uninterruptible Power Supply (UPS) devices against micro power outages to protect microcontrolled, microprocessed, programmable controllers. The UPS should provide a minimum of 30 minutes of autonomy."

New clarification added: Dear Supplier,As per the clarification request below, please see our response in bold."Booster capacity requirement is 80 m3/h which is impossible because the generator capacity is 68 m3/h, our advise is to keep the booster max as 60 m3/h, for the system to operate properly, please advice. Considering your requirements, the system will not be able to operate (capacity of booster will drain the oxygen generator and nothing will be left for the hospital). "Answer: Please refer to amendment rev.7, To amend the technical requirement for Lot 1: Item 1 – Medical Oxygen Generation System under the Filling System of Oxygen Booster Compressor (Oil-Free) as follows:19.5. Amended Output Capacity: From "At least 80 m³/hr" to "At least 30 m³/hr".Best regards,UNOPS

New amendment added #7: To amend the technical requirement for Lot 1: Item 1 – Medical Oxygen Generation System under the Filling System of Oxygen Booster Compressor (Oil-Free) as follows:19.5. Amended Output Capacity: From "At least 80 m³/hr" to "At least 30 m³/hr".

New clarification added: Dear Supplier,Please find our response below for the clarification request in bold.1/ as mentionned in HTM 02-01, chapter 4.22, 'oxygen should not be used as the driving gas for gas-powered ventilators if they are capable of being powered by medical air'.In the calculation chart, table 2 for oxygen consumption and table 3 for air consumption, we can see that Intensive care - ventilator or CPAP are supplied in both oxygen and medical air. Please confirm that Intensive care - ventilators or CPAP can be driven by medical air and thus do not need to be supplied in oxygen, in accordance with HTM.Answer: It is confirmed that the hospital will have critical care beds. Regarding equipment, the calculations represent the estimate in accordance with HTM 02-01.2/ in calculation chart, table 2 for oxygen consumption, it is mentionned 11 units for intensive care and 8 units for critical care. In table 3 for air consumption and table 4 for vacuum, it is mentioned 19 units for intensive care. Can you please confirm which information is correct ? Is there critical care ?Answer: It is confirmed that the values ​​include calculations according to the use and estimation of the intensive/critical care area.Best RegardsUNOPS

New clarification added: Dear Supplier,Please note that the clarification deadline has been extended to February 4, 2025, and the tender submission deadline has been extended to February 13, 2025.Best Regards,UNOPS

New amendment added #6: The amendment has been issued with the following updates:The clarification deadline has been extended to February 4, 2025.The tender submission deadline has been extended to February 13, 2025.

New clarification added: Dear Supplier,Please see our response to the clarification requested below in bold.1. Regarding qualification certification, our products have CE MDR or Australian TGA certification, but may not have been registered in Laos yet. You mentioned the NRA certificate. If we start registration now, can you accept it?Answer:Please refer to amendment rev.4 and We confirm that NRA is not required. Registration will be done with support from the hospital after the award.2. We would like to ask if we need to provide a quotation for the pipeline system, as the Specs requirements and design drawing do not clearly indicate the distance from the gas source to the operating room ward. Therefore, we are unable to estimate the length of these three pipeline systems for quotation.Answer:Pipping from the main plant to the beds is out of the scope of this tender and provided by a separate contractor. Connection to the bed panels / pendants shall be to the piping system which will be available at wall level. Connection to the medical gas plants should be to the manifold that will be available in the room where the plants will be installed.Kind regards,UNOPS

New clarification added: Dear Supplier,Please see our responses below in bold.1. In the technical requirements, the length of the Hospital bed head panels is not marked, please indicate details.Answer:There is no specific requirement on this regard.2. Should the pipelines inside the hospital bed head panels be included? If so, for the pipelines inside the equipment strip, shall they follow vacuum the diameter of DN10, oxygen with a diameter of DN8, and air with a diameter of DN8?Answer: All internal piping shall be included.3. Should the wiring of sockets, lights and switches usually equipped in the equipment strip be included?Answer: All necessary elements for normal operation of the pannel must be included.4. Regarding the patient emergency call system on the hospital bed head panels, does it refer to the follow call extension? Is it sufficient to only provide a reserved hole?Answer: Please refer to amendment rev.4 and Yes, we confirm that we refer to the availability of a space dedicated for this purpose. 5. For the bedside lamp on the hospital bed head panels, should only one lower lamp be equipped, or should both upper and lower lamps be equipped?Answer:There no is specific requirement on this regard.6. For the anesthesia exhaust gas discharge terminal in the pendant tower, is the jet type adopted?Answer:Active scavenging is required. The line "One (1) Anesthetic Gas Evacuation system, with extraction system" refers to active scavenging with DISS connector.Kind regards,UNOPS

New clarification added: Dear Supplier,As per the clarification request below, "The Medical Oxygen Plant with Filling Station Room requires a minimum of 170 sqm to accommodate the equipment and ensure safe and efficient operation. A space of 45 sqm is insufficient for this capacity and setup.The proposed system includes:1. Two medical oxygen plants, each with a capacity of 70 Nm³.2. One filling station with a capacity of 80 Nm³.3. One manifold system serving as the third oxygen supply.4. 24 oxygen cylinders, arranged as 12 pcs + 12 pcs.Key Considerations:Space Requirements:The system requires sufficient space not only for the equipment but also for proper installation, maintenance access, and compliance with safety regulations. Cramped spaces can lead to operational inefficiencies and increased safety risks.Safety and Ventilation:Adequate room size ensures proper ventilation, reduces the risk of cross-contamination, and provides clear pathways for emergency access and handling of pressurized gas cylinders.Alternative Solutions:1. If the available space is limited to 45 sqm, we recommend reassessing the oxygen demand. Based on the results, a smaller capacity oxygen plant and filling station could be proposed to meet the facility's actual requirements.2. If the space for the Medical Oxygen Plant with Filling Station Room can be increased to 170 sqm, we would be happy to provide an offer tailored to this configuration.Could you kindly let us know which solution you prefer? Your feedback will help us proceed accordingly."Answer: Please refer to amendment rev.4 and as per Annex 1 Medical gas plant Drawing ignore the reference to 24 sqm in sheet G1.2. and previous answer stating 45 sqm. Two rooms are merged into one, and two walls will be demolished to increase the space and accomodate the space required for the O2 plant. The total floor area available is 72 sqm. There will be only one 2m wide door (instead of two shown in the elevation), 2.6m high. Refer to sheet G1.1 for a better description of the available space. Space cannot be increased to 170sqm.The proposed design cannot be evaluated at this stage.Kind regards,UNOPS

New clarification added: Dear Supplier,Please see the response below in bold.1.Room dimensions are very small for duplex 68 m3/h plant. It should be minimum 12 x 6 = 72 m2, it can be as big as 100 m2 for easier maintenance for the long term. Door dimensions must be at least 2 meters in width and 2.6 meters in height.Answer: Please refer to amendment rev.4, Ignore the reference to 24 sqm in sheet G1.2. Two rooms are merged into one, and two walls will be demolished to increase the space and accomodate the space required for the O2 plant. The total floor area available is 72 sqm. There will be only one 2m wide door (instead of two shown in the elevation), 2.6m high. Refer to sheet G1.1 for a better description of the available space.2.As far as we understand from the documents, you need duplex oxygen production plant, one 68 m3/h as primary and one standby 68 m3/h as secondary. Can you verify?Answer:The specific design is decision of the bidder. We require two independent lines that can guarantee continuous supply, one main line and one back up line.3.Do you need any scenario that both oxygen generators will work simultaneously?Answer: The generators may require simultaneous operation if demand and simultaneous filling require it, however what is expected is to guarantee the primary supply and that the secondary and reserve act in a timely manner in the event of failure of the primary system.4.If you check WHO technical specs for oxygen generators, both oiled and oil free compressors are eligible for oxygen plants. Based on our previous experience we have supplied less than 1% of our oxygen plants having oil-free compressors. Oil free compressors are at least twice the price of oiled compressors, life time is also very short, spare parts are expensive and it is hard to find local people who are experienced with oil-free maintenance. Therefore, using standard oiled compressors will save you from lots of trouble and also will cost you at most the half of the oil-free versions, therefore, we want to offer you standard oiled compressor.Answer:Please adhere to the requirement.5.As your back up, you need 24-hour oxygen source, which is doable. However, considering you will need 250 cylinders, it is impossible to connect all of them on the same Automatic Change Over, therefore, we want to offer you 2x10 automatic change over, which you can connect 10 cylinders on one side and 10 cylinders on the other side. When side-A is empty, it will go into the Side-B automatically, in the meantime, empty cylinders of Side-A should be replaced by full cylinders. Is that ok with you?Answer: Yes, we consider 2x10 as sufficent for the requirement.6.The capacity of the oxygen generator is around 68 m3/h, therefore, 80 m3/h capacity of booster will drain the oxygen generator and nothing will be left for the hospital. Based on this information; are you planning to use one generator plant for the hospital and the other one for filling purposes? If yes, 60 m3/h capacity would do better job in order to keep the purity stable rather than 80 m3/h. If you are planning to use only one generator at a time both for filling and feeding to the hospital, it would be better to choose the booster as 10-15 m3/h flow rate capacity, please advice.Answer: Yes. The second generator is for back up and for filling.7.For air plant, since compressors are small, no need for VSD type, it will cost you a lot with almost no benefit, we are planning to offer normal oil-free compressors, please verify.Answer: Please refer to amendement rev.4.8.In medical air plants, refrigerant dryers will not comply with the standard and has to be desiccant type in order to keep the dew point at least around -40 degrees, therefore, we will offer desiccant dryer type, please verifyAnswer: The specifications indicate minimum requirements. The bidder is free to present a superior technical offer.9.Medical air plant will have 2 compressors right, please verifyAnswer: The requirement is for 3.10.You will also need Automatic Change Over as a backup for medical air, can you verify how many cylinders that you need to connect at a time, 2x5 will do the job? Again, do you need to cover 24 hours of air just incase here as well, please let us knowAnswer:Please refer to amendement rev.4, Lot 2: Item 1 - Medical air generation systemRequirement no. 19. The BIDDER must ensure with the system design that, under conditions of a single failure of any component, the system continues to supply quality oxygen and medical air to the hospital. Including a separate air compressor to fill the eventual air manifold.11.Do you need duplex or triplex as a vacuum pump, please explainAnswer: At least two.12.We are planning to offer a single Servo Voltage Stabilizer for the whole plant in order to align the voltages correctly just in case, please let us know what you think.Answer:This is not a requirement and it is the decision of the bidder to include it.13.Please confirm that payment will done 30 days after acceptance of the goods by UNOPS and completing installation, training and commissioning and not after completing 2 years warranty services (after sales services) for Lot 1Answer: As per mentioned payment terms, we confirmed that "Payment of one hundred percent (100%) of the price of the goods, including related services, within a period of thirty (30) calendar days following the reception of the payment documentation to UNOPS' satisfaction, in full consideration of the provision complete and satisfactory in accordance with the Contract, without prejudice to making effective deductions for delays attributable to the supplier"14.For better understanding of current site details and condition, can we make a site visit ? Answer:The space for the medical gas plant is not ready yet and requires works to be undertaken (to be completed within the next two months). Site conditions can be adjusted after the award and UNOPS will facilitate coordination with the contractor in charge of the works. Visit can be organized; prospective bidders can contact Pierre-Yves Jousseaume (pierreyvesj@unops.org) to organize visit on site.Kind regards,UNOPS

New clarification added: Dear Supplier, Please see the response below in bold.Oxygen Generating System1. What is the required quantity for the oxygen cylindersAnswer: Twenty (20) cylinders as per mentioned in the solicitation documents.2. How farther will the plant be from the existing gas pipelineAnswer: The pipe connections will be at the entrance to each GAS room. Check the Annex 1 Medical gas plant Drawing.3. " _ The oxygen generator shall be manufactured in a way that its capacity can be increased in the future "Please confirm if a Modular PSA plant is being requested or a normal PSA plant?Answer: The oxygen plant is required to meet the demand capacity including the percentage of growth indicated in the Design Conditions section. The type of equipment technology is the responsibility of the bidder.4. Is there a document available for our engineers to assess the space available for the plant room?Answers: Please refer to amendment rev.4, and please ignore the reference to 24 sqm in sheet G1.2. Two rooms are merged into one, and two walls will be demolished to increase the space and accomodate the space required for the O2 plant. The total floor area available is 72 sqm. There will be only one 2m wide door (instead of two shown in the elevation), 2.6m high. Refer to sheet G1.1 for a better description of the available space. 5. What is the oxygen sensor type required inside the oxygen generator (Ultrasonic or Chemical)Answer: There is no specific technology requirement, it depends on the manufacturer, the useful life, maintenance costs, precision and product cost that will be taken into account in the evaluation.6. Two batteries, each with the same number of cylinders, that between the two must be able to provide the Medical Unit’s functional demand for at least twenty four (24) hours  Under the  Automatic oxygen collector, do you mean banks instead of batteries?Answer:Yes, they are understood as banks of cylinders, batteries, group of cylinders connected to each ramp connected to the collector.7. Should the booster and filling ramp be duplex configured?Answer:No, the 24-hour supply measures must be maintained with cylinders for the reserve and filling of 20 simultaneous cylinders.8. kindly clarify what is meant by "Design memories" under TECHNICAL DOCUMENTATION TO BE DELIVERED WITH THE OFFER.Answer: Kindly refer to Section III: Returnable Bidding Forms, Form G: Technical Bid, Part F – Technical Documentation. Specifically, see the table under point (h) "Design Memories [DM]" on pages 52–53 for detailed information. A document is expected that explains the criteria that the proponent used to design the proposal that meets the requirements of the tender document. In it you must describe and explain why you have selected the proposed system, including a description of, for example, the equipment, capacity, technology, number of compression units, type of monitoring, compatibility between brands, review of the design according to the HTM. . 02-01:2006; schematic diagrams of the proposed systems (display valves, flow, connectors, filter pipes, etc.), among others as mentioned in the specifications, with the objective of understanding the design of the proposal.9. Can the Sanitary Registration issued by the National Regulatory Authority be issued by the manufacturer?Answer: Please refer to amendment rev.4, We confirm that NRA is not required. Registration will be done with support from the hospital after the award.10.  Please clarify "Approximate value of goods in hand " as requested in Form J under point 2Answer: The phrase "Approximate value of goods in hand" in the context of Form J under point 2 typically refers to the estimated monetary value of the inventory or stock currently held by the organization or business at the time of completing the form.Kind regards,UNOPS

New amendment added #5: The Amendment Rev.4 has been issued, as outlined in ITB_2025_55458 Amendment rev.4.pdf available under the Documents tab.

New clarification added: In order to present the best possible solution can we kindly ask for a week extension of the submission date Dear UNOPS,May I ask if it is possible to extend the deadline by two to three weeks? It is currently the Chinese New Year, so the feedback from the factory is comparatively slow.Dear Suppliers,Kindly note that amendment Rev.4 has been issued with the following updates:The clarification deadline has been extended to February 2, 2025.The tender submission deadline has been extended to February 6, 2025.Best RegardsUNOPS

New amendment added #4: The amendment has been issued with the following updates:The clarification deadline has been extended to February 2, 2025.The tender submission deadline has been extended to February 6, 2025.

New clarification added: In Annex 1, the Medical Gas Plant Drawing indicates an Oxygen Room space of 24m3. However, visually, the Oxygen Room appears larger than the other two rooms depicted. Furthermore, the drawing includes two sets of descriptions for Floor, Wall, and Ceiling finishes within the Oxygen Room, and it shows two doors. These discrepancies raise the question of whether the actual Oxygen Room size exceeds the stated 24m3.Given the requirement to accommodate both the Oxygen Plant and the filling station within this space, the Oxygen Room should indeed be designed to be sufficiently larger to ensure adequate operational space and meet all safety and regulatory requirements.Could you please review this detail and clarify the intended size and specifications for the Oxygen Room?Dear Supplier,In Annex 1, the Medical Gas Plant Drawing, please ignore the reference to 24 sqm for Oxygen room. Two rooms are merged into one to accomodate the space required for the O2 plant. The lines of the drawings are correct but the text is wrong. The total floor area available is 45 sqm. There will be only one 2m wide door (instead of two shown in the elevation) as per detailed in amendment rev.3.Best Regards,UNOPS

New amendment added #3: To update the details of Annex 1, the Medical Gas Plant Drawing, please note the following revisions:The reference to 24 sqm of Oxygen Room should be disregarded. Two rooms have been merged to accommodate the O2 plant.While the drawing lines are accurate, the text includes errors. The correct total available floor area is 45 sqm.Instead of the two doors shown in the elevation, there will be a single 2m-wide door.

New clarification added: Section III---F. Technical documentation to be delivered with the Bid at the time of submission---e.Recognitions from regulatory agencies. [RRA]Question:Is this a mandatory requirement for RRA from any of founding member countries of the GHTF ? If without this certificate, do we still have change to get PO?And for other parts, such as air compressors and air  dryer equipment from our suppliers, do we also need to provide RRA certificates for those components? Dear Supplier,The RRA is mandatory for all parts of equipment, accessories and supplies as per the requirement clearly mentioned in the returnable bidding form.Best regards,UNOPS

New clarification added: Dear Supplier,Please see the response below for the requested for clarifications of Lot 2.1. bed head units for ICU and rooms required are constructed in single or two separate isolated compartment. Answer: In all panels electrical outlets shall be separated and isolated from medical gases.​2. Pre piped bed head units are required or not.Answer: Bed head units shall be installed and connected to the piping system which is available at wall level. They can be pre piped or not according to the specific installation process of each brand/model.3. We presume that the scope of installation includes only the connection of copper pipes coming from main plant upto the height of the bed to the bed head units and connecting the electricals of the bed head units to the wires at the site. The copper pipe coming from the main plant is not in our scope of supply.Answer: Correct, pipping from the main plant to the beds is out of the scope of this tender and provided by a separate contractor. Connection shall be to the piping system which will be available at wall level.4. All the civil work shall be provided by the client.Kindly confirmAnswer:UNOPS confirms that infrastructure (civil) works are not in the scope of the selected supplier (they will be provided by a separate contractor). Pre-installation requirements are to be submitted by the selected supplier after the award and at least one month before planned installation, for coordination with the contractor. The proposed layout and pre-installation requirements will have to match the space available and described in the drawings.5. Instead of 8 years of availability of supply of spares, accessories could it be done at one time during the main supplies.Answer: The availability requirement of spares and consumables as requested in the tender documents are mandatory. It cant be purchased upfront as one time purchase.6. The Recognitions from regulatory agencies. [RRA] is not mandatory for LOT-2, hence no certification is required like CE,FDA,SOR,TGA ,PMDA in this case. Kindly confirm.Answer: Kindly note that the required cerifications as mentioned are mandatory please refer to amendment Rev.2.7. No certification/Letter  by NRA is required for Lot-2. Kindly confirm.Answer: We confirm that NRA is not required.Best Regards,UNOS

New amendment added #2: To revise the details of the requirement for The Recognitions from Regulatory Agencies (RRA) in Table 8: Technical Documentation to be delivered with the Offer for Lot 2, under Section III: Returnable Bidding Forms, within Form G: Technical Bid Form, Part F: Technical Documentation to be delivered with the Bid at the time of submission, as outlined below:The Recognitions from Regulatory Agencies (RRA) is mandatory for Lot 2.

New amendment added #1: To add Annex 1 Medical gas plant Drawing document for bidder's reference.