Institutional and Development Context Analysis for Developing New Project

UNDP
Institutional and Development Context Analysis for Developing New Project Request for quotation

Reference: RFQ-2013-07-DPRK
Beneficiary countries or territories: Korea, Democratic People's Republic of
Published on: 29-Apr-2013
Deadline on: 13-May-2013 10:00 (GMT 9.00) Expired
Description

REQUEST FOR QUOTATION (RFQ)

(Services)

NAME & ADDRESS OF FIRM

DATE: April 29, 2013

REFERENCE: RFQ-2013-07-DPRK

Dear Sir / Madam:

We kindly request you to submit your quotation for Institutional and Development Context Analysis for Developing New Project in the Area of Rural Energy Development, as detailed in Annex 1 of this RFQ.  When preparing your quotation, please be guided by the form attached hereto as Annex 2. 

Quotations may be submitted on or before May 13, 2013and via ☒e-mail, ☒courier mail or ☒facsimile to the address below:

United Nations Development Programme

United Nations Development Programme, DPRK Country Office. Procurement Unit
PO BOX 27. 21 Munsudong Daedonggang, Pyongyang.
Democratic People’s Republic of Korea. 80807.

Procurement Unit

operations.dprk@undp.org

                Quotations submitted by email must be limited to a maximum of 5MB, virus-free and no more than 5 email transmissions.  They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. 

It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline.  Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation.  If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files.

               

Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: 

Customs clearance, if needed, shall be done by:

☒UNDP

☐Supplier/Offeror 

☐Freight Forwarder

Latest Expected Delivery Date and Time  (if delivery time exceeds this, quote may be rejected by UNDP)

☒ 8 weeks from the contract signed

☐ As per Delivery Schedule attached [if delivery will be staggered]

Time :  [pls. indicate]

Time Zone of Reference :  [pls. indicate]

Delivery Schedule

☒Required

☐Not Required

Preferred

Currency of Quotation

☐United States Dollars

☒Euro

☒Local Currency : KPW

Value Added Tax on Price Quotation

☒ Must be inclusive of VAT and other applicable indirect taxes

☐ Must be exclusive of VAT and other applicable indirect taxes

Deadline for the Submission of Quotation

Monday, May 13, 2013

All documentations, including catalogs, instructions and operating manuals, shall be in this language

☒ English       

☐ French    

☐ Spanish       

☐ Others  [pls. specify, including dialects, if needed]

Documents to be submitted

☒ Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1;

☒ Latest Business Registration Certificate ;

☒ Company Profile

☒ Complete documentation and information for key personnel involved in the provision of the requested services

☒ Working proposal

☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List;

☐ Others [pls. specify as many as required]

Period of Validity of Quotes starting the Submission Date

☒ 60 days      

☐ 90 days          

☐ 120 days

In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ.   The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. 

Partial Quotes

☒ Not permitted

☐ Permitted [pls. provide conditions for partial quotes, and ensure that requirements are properly listed to allow partial quotes (e.g., in lots, etc.)]         

Payment Terms

☐ 100% upon complete delivery of goods

☒ Others All payment will occur after Project Manager’s acceptance of delivery and his approval. After receiving of analytical report on the current policy, legal, institutional and development context, 10% of total payment will be released and after submitting satisfactory report with assessment of supply chains and technologies and recommendations to address existing challenges, rest of payment (90%) will be occurred.

Evaluation Criteria

Technical Evaluation Criteria

 

Summary of Technical Proposal Evaluation Forms

Points Obtainable

Company

A

B

C

D

E

1.

Organizational Profile

200

 

 

 

 

 

2.

Proposed Methodology

400

 

 

 

 

 

3.

Key Personnel Profile

400

 

 

 

 

 

 

Total

1000

 

 

 

 

 

 

Evaluation forms for technical proposals follow on the below. The obtainable number of points specified for each evaluation criterion indicates the relative significance or weight of the item in the overall evaluation process. The Technical Proposal Evaluation Forms are:

Form 1: Expertise of Firm / Organizational Profile

Form 2: Proposed Work Plan and Approach / Proposed Methodology

Form 3: Personnel / Key Personnel Profile

Note: The score weights and points obtainable in the evaluation sheet are tentative and should be changed depending on the need or major attributes of technical proposal.

Detailed Technical Evaluation Criteria

Technical Proposal Evaluation

Form 1

Points obtainable

Company

A

B

C

D

E

Organizational Profile

1.1

Organization Profile (Infrastructure, Assets and Establishment)

20

 

 

 

 

 

1.2

Previous relevant UNDP projects or UN or similar or equivalent organizations

10

 

 

 

 

 

1.3

Experience in institutional and development context analysis (minimum of 5 years)

90

 

 

 

 

 

1.4

Work experience with community groups, local governments, and knowledge of rural development situation in DPRK

20

 

 

 

 

 

1.5

Experience in international cooperation particularly in the improvement of rural energy policy environment

60

 

 

 

 

 

Total

200

 

 

 

 

 

 

UNDP reserves the right to accept or reject any quotation, and to annul the solicitation process and reject all quotations at any time prior to award of contract, without thereby incurring any liability to the affected Bidder(s) or any obligation to inform the affected Bidder(s) of the grounds for the Purchaser's action.

Evaluation Criteria

 

Technical Proposal Evaluation

Form 2

Points

Company / Other Entity

A

B

C

D

E

Proposed Methodology

2.1

Has the full composition of the team of experts been provided in line with required specializations?

25

 

 

 

 

 

2.2

Do the Offerors proposals on the research of institutional and development context conform to environmental and local needs?

50

 

 

 

 

 

2.3

To what degree does the Offeror understand the task?

50

 

 

 

 

 

2.4

Have the important aspects of the task been addressed in sufficient detail?

50

 

 

 

 

 

2.5

Are the different components of the technical proposal adequately weighted relative to one another?

45

 

 

 

 

 

2.6

Is the proposal based on description of work requirements and was any additional data input properly used in the preparation of the proposal?

45

 

 

 

 

 

2.7

Is the conceptual framework adopted appropriate for the time frame required by description of work?

45

 

 

 

 

 

2.8

Is the scope of task well defined and does it correspond to the description of work?

45

 

 

 

 

 

2.9

Is the presentation clear and is the sequence of activities and the planning logical, realistic and promise efficient implementation to the project?

45

 

 

 

 

 

Total

400

 

 

 

 

 

 

Evaluation Criteria

Technical Proposal Evaluation

Form 3

Points Obtainable

Company

A

B

C

D

E

Key Personnel Profile

3.1

Is the team composed of professionals as per the description of work? Did the Offeror identify a Team Leader?

50

 

 

 

 

 

3.2

Level of experience for individual team members in institutional and development context analysis

100

 

 

 

 

 

3.3

Qualifications in terms of education, consultancy, specializations and other relevant requirements

50

 

 

 

 

 

3.4

Experience in institutional and development context analysis

100

 

 

 

 

 

3.5

Project management experience

40

 

 

 

 

 

3.6

Experience with UNDP or other UN and/or other international agencies

20

 

 

 

 

 

3.7

Experience with various international projects on renewable energy development and applications

40

 

 

 

 

 

Total

400

 

 

 

 

 

 

UNDP will award to:

☒ One and only one supplier

☐ One or more Supplier, depending on the following factors:  [Clarify fully how and why will this be achieved.  Please do not choose this option without indicating the parameters for awarding to multiple Suppliers]

Special conditions of Contract

☒ Cancellation of PO/Contract if the delivery/completion is delayed by 8 weeks

☐ Others [pls. specify]

Conditions for Release of Payment

 Passing Inspection [specify method, if possible]

 Complete Installation

☐ Passing all Testing [specify standard, if possible]

☐ Completion of Training on Operation and Maintenance [specify no. of trainees, and location of training, if possible

☐ Written Acceptance of Goods based on full compliance with  RFQ requirements

☐ Others [pls. specify]

Annexes to this RFQ[1]

☒ Terms of Reference for the Services Required (Annex 1)

☒ Form for Submission of Quotation (Annex 2)

☒ General Terms and Conditions / Special Conditions (Annex 3). 

Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. 


[1]  Where the information is available in the web, a URL for the information may simply be provided.