REQUEST FOR QUOTATION No. RFQ/YEMSA/SUP/2023/71 Provision of Services to UNHCR for the Disposal of Two (2) Armoured Vehicles from the Aden Sub-Office, Yemen

DATE: 17/09/2023
REQUEST FOR QUOTATION No. RFQ/YEMSA/SUP/2023/71
Provision of Services to UNHCR for the Disposal of Two (2) Armoured Vehicles from the Aden Sub-Office, Yemen
QUOTATION TO BE RECEIVED BY 02/10/2023 @ 23:59 hrs (11:59 PM) Yemen time.
The Office of the United Nations High Commissioner for Refugees (UNHCR), established on December 14, 1950, by the United Nations General Assembly, requests your price quotation for the Provision of Services for the Disposal of Two (2) Armoured Vehicles in the Aden Sub-Office, Yemen as specified in this Request for Quotation (RFQ).
1. REQUIREMENTS
▪ Type services/goods and deliverables:
- Provision of Services to UNHCR for the Disposal of Two (2) Armoured Vehicles
from the Aden Sub-Office, Yemen
▪ Location: Yemen – Aden Sub-Office
▪ Delivery Leadtime: To be confirmed by bidders.
The disposal service requirements under this RFQ are detailed in the Technical Offer forms attached hereto as Annex A “Technical Information.”
Your overall quotation shall consist of:
▪ Technical Offer (as per Annex- A “Technical Offer Form”) and
▪ Financial Offer (as per Annex- B “Price Offer Form”).
2. FINANCIAL OFFER
Please include the following price information in your quote (without VAT):
- Currency: USD
- Your financial offer under this RFQ shall be detailed in the Price Offer Form attached hereto as Annex- B.
UNHCR is exempted from all direct taxes and customs duties. The quoted price shall be provided without VAT, but the amount shall be clearly separately indicated.
3. BIDDING INFORMATION:
• RFQ DOCUMENTS
The following annexes form an integral part of this Request for Quotation (RFQ):
Annex A: Technical Offer Form – Provision of Services to UNHCR for the Disposal
of Two (2) Armoured Vehicles from the Aden Sub-Office, Yemen.
Annex A-1: Scope of Work for Provision of Services to UNHCR for the Disposal of
Two (2) Armoured Vehicles from the Aden Sub-Office, Yemen.
Annex B: Financial Offer Form - Provision of Services to UNHCR for the Disposal of Two (2) Armoured Vehicles from the Aden Sub-Office, Yemen
Annex C: E-Tender Box Supplier guidelines (English)
Annex C-1: E-tender Box Supplier guidelines (Arabic)
Annex D: Vendor Registration Form
Annex E: UNHCR General Conditions
Annex F: UN Supplier Code of Conduct
IMPORTANT:
Please carefully read the e-TenderBox user manual attached as Annex-C & C1 for submission of your technical and financial proposals – Offers submitted in any other manner will be disqualified.
4. Technical and Financial evaluation:
Technical evaluation.
All valid Technical Offers from the Bidders received in response to this RFQ will be evaluated using the PASS/FAIL system based on the following Eligibility and technical Evaluation Criteria:
I. Eligibility CRITERIA Merit “PASS / FAIL”
1. Business registration: Present a valid business registration certificate, and/or licenses (issued by the pertinent Yemeni authorities) in the Provision of Services to UNHCR for the Disposal of Two (2) Armoured Vehicles from the Aden Sub-Office, Yemen
Non‐discretionary
“PASS/FAIL”
2. Vendor Registration Form: If your company is not already registered with UNHCR, you must complete, sign, and submit with your technical proposal the Vendor Registration Form (Annex D).
Non‐discretionary
“PASS/FAIL”
3. UNHCR General Conditions: Acknowledgment of UNHCR General Conditions (by signing (Annex E)
Non‐discretionary
“PASS/FAIL”
4. UN Supplier Code of Conduct: Acknowledgement of UN Supplier Code of Conduct (by signing (Annex F)
Non‐discretionary
“PASS/FAIL”
II. TECHNICAL EVALUATION CRITERIA Merit “PASS / FAIL”
1. Conformity of the offered service with UNHCR’s information about the vehicles detailed in the Technical Offer forms attached hereto as Annex A-1 (Scope of Work)
Non-discretionary “PASS/FAIL”
2. Company’s past experience in the field of disposal of Armoured Vehicles during the past two (2) or more years: verifiable through documented evidence by making available a minimum of two (2) or more signed/stamped contracts or work orders or Purchase Orders.
Non-discretionary “PASS/FAIL”
Financial evaluation:
The financial component will be analyzed only for those suppliers whose technical offers fully meet the UNHCR requirements set forth in this tender. Financial bids from technically qualified suppliers will be evaluated based on:
• Technical Competitiveness of the quoted prices.
• Total overall cost.
5. RFQ SUBMISSION
The proposals must bear your official letterhead, clearly identifying your company name.
Bids should be submitted by file and uploaded to e-TenderBox, the online bid registration tool of UNHCR. The e-TenderBox can be accessed via the following URL: http://etenderbox.unhcr.org
In order to use e-TenderBox, registration on the website is required. This registration is exclusively for e-TenderBox and does not replace any other registration with UNHCR.
A supplier should have only one registered email account in the system. The supplier must use only that e-TenderBox account for managing its offers to UNHCR.
In case the password is forgotten, that account cannot be used anymore, and new registration is required. The e-TenderBox Registration Guide and Use Manual are available at the above URL and provided as annexes to this RFQ.
Uploaded files can be amended by the Supplier while the tender is open. The selected files for upload are submitted when the ‘Save & Submit’ button is clicked on. Therefore, this button must be clicked before the deadline expires. If done so, the selected files will be submitted and uploaded successfully, even if the deadline expires during the file upload. The Supplier is responsible for ensuring that all files of the final offer are submitted by the tender expiration deadline.
Once the deadline for submission has expired, the bid will be automatically closed, after which the uploaded files can be reviewed, but options for additional upload and deletion of previously uploaded files are not available anymore. In order to ensure the safe submission of the full and final offer, it is recommended to have all files uploaded well before the tender deadline.
TENDER CLOSING DEADLINE: 02/10/2023 @ 23:59 hrs (11:59 PM) Yemen time
Your quotation must be valid at least for [90] days.
6. TERMS OF PAYMENT
Payment will be made in accordance with the UNHCR General Conditions of Contract. The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods/service and acceptance thereof by UNHCR, presentation of original invoice and acceptance by UNHCR of the goods delivered in accordance with the description of requirements as per the samples provided.
David Rusinga,
Supply Officer
UNHCR Yemen