REQUEST FOR PROPOSAL: No. RFP/NIG/ABJ/SUP/02/2023 FOR THE ESTABLISHMENT OF A FRAME AGREEMENT FOR THE PROVISION OF AC MAINTENANCE SERVICES FOR UNHCR NIGERIA OFFICES

The Representation Office of the United Nations High Commissioner for Refugees (UNHCR), in Nigeria Abuja, invites qualified service providers to make a firm offer for the establishment of Frame Agreement(s) for (1) one year period extendable up to two (2) additional years for the provision of AC Maintenance services with qualified service and repair provider(s). (Referred to hereinafter as services), in the various office location Abuja, Sub-office Ogoja, and Lagos field office.

IMPORTANT:

Terms of Reference (TORS) are detailed in Annex A of this document. UNHCR may award frame agreement with an initial duration of 1 (one) year, potentially extendable for a further period of 2 (two) years. The successful bidders will be requested to maintain their quoted price model for the duration of the Frame Agreement(s). The estimated annual and detailed requirement of UNHCR is stated in the Annex A ToR.

SUBMISSION OF BID:

The offers must bear your official letter head, clearly identifying your company.
Bids should be submitted by uploading all your document under the technical and financial category on the e-tender box site accessible via this link http://etenderbox.unhcr.org and all attachments should be in PDF format. (Copies of the PDF format documents may, as an addition, be included in excel or other formats etc., note also that the allowed extensions for files to upload are .doc, .docx, .xls, .xlsx, .rtf, .png, .jpg, .jpeg,.pdf, txt, zip.ppt, .pptx, .bmp, .rar, .gif, .tif and .tiff. Executable files (.exe, .bat, .cmd…etc.) should not be uploaded.

The maximum size limit per file is 10MB. The system can handle multiple uploads. The Mandatory commercial eligibility criteria, Technical and Financial offers shall be clearly separated.

Bids must ONLY be uploaded via URL: http://etenderbox.unhcr.org

IMPORTANT:

The Mandatory commercial eligibility criteria and technical, financial offer are to be uploaded in separate documents. Failure to do so will result in disqualification.
Deadline: 21/06/2023 – 23:59 HRS

IMPORTANT:

Any bid received after this date or sent to another UNHCR address will be rejected. UNHCR may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective bidders simultaneously.

It is your responsibility to submit your offer for a UNHCR published tender via the e-Tender box online tool, the supplier needs to register in the system. This registration is exclusively for e-Tender Box and does not replace any other registrations for UNHCR applications. Refer to annex J for the registration and how to submit your offer process in detail.  It is the Supplier’s responsibility to ensure that all files of the final offer are submitted by the tender expiration deadline. To ensure the safe submission of the full and final offer, it is recommended to have all files uploaded and submitted well before the tender deadline.

UNHCR will not be responsible for locating or securing any information that is not identified in the bid. Accordingly, to ensure that sufficient information is available, the bidder shall furnish, as part of the bid, any descriptive material such as extracts, descriptions, and other necessary information it deems would enhance the comprehension of its offer.

Regards,