Provision of Events Management Services for Hybrid Conferences in support of the United Nations

Traditionally UN conferences were in-person large events. During the past two years and due to COVID related restrictions, the United Nations had to pivot to online modality of working and conferencing. Today this has evolved, and the new adopted approach for large-scale meetings is to host hybrid events which combine the in-person participation with the remote participation. The United Nations is seeking for all-inclusive technical solutions and services for the management of its hybrid meetings worldwide. Currently the UN hybrid meetings are managed through a multitude of service providers complemented with internal resources. The UN wishes to receive information from the market on the feasibility and availability of an all-inclusive and integrated service providers to manage all aspects of its hybrid meetings. In addition, live webcast and subsequent recordings will be made available to the public on the website in English and other languages. Accordingly, the UN is looking for support that could cover the following areas related to the management of these hybrid events: • Event coordination and project management • Virtual conference software/platform and engagement tools (chat, pool, Q&A, word clouds) • Animations and graphic design (including video production) • Registration & participants management (including technical support to participants) • Preparatory work and Speaker management (including, collect and edit speakers’ presentations • Production: Hybrid Audio Visual equipment and technical support for the livestream • Accessibility and inclusion services: ISL, RTC, RSI in any official UN language, sign language interpretation • Web streaming and recording • Post event management (including participants survey, final reports with data visualization)