Establishing and maintaining 5 workshops to provide maintenance and associated repair and refurbishment services operation for heavy, armored vehicles in Mali

New clarification added: Question 1:We would like to ask you to postpone the deadline for Proposal submission date for 30 days till 19.12.2021Answer 1:Unfortunately UNOPS cannot extend the closing date.Question 2:Would you please indicate what Computerized Maintenance Management System (CMMS) software is used by the incumbent contractor.Answer 2:The offeror should be guided by the requirements in the SOW to propose a CMMS software that would implement the technical requirements of the RFP.Question 3: In addition, would you please inform if UNOPS provides the land for the Workshops (in secured area) and what are the conditions.Answer 3:UNOPS will provide space in a secured UN camp for the establishment of the workshops, the size of the spaces is provided in the appendix 3, kindly be guided by the “division of responsibilities” section in the SOW. 

New clarification added: Question 1:Reference to Form C Proposal Breakdown - Maintenance RFP COMPLETE: In Part 3 (b) Cost breakdown Porta, section 6) RUNNING COSTS, Workshop sundries (Appendix 6), UNOPS mentioned Appendix 6 but this is not included in the tender documents published.  Will UNOPS provide Appendix 6?Answer 1: Please disregard the term “Appendix 6”.  There is no Appendix 6 to be provided, however there is a list of recommended workshop sundries included in section II (SOW), paragraph 13 to guide the Offerors.The Offerors should come up with the list of the different expendable items relevant for the surge implementation.

New clarification added: Question 1:Reference: Part 1: Main Component and Part 3: Surge ComponentsThe SOR states in Part 1, #7, that contractor mobile teams must be fully autonomous and responsible for their “…water, food…” and in Part 3, the contractor surge staff is responsible for providing “…life support…” with the assumption this includes meals.                         For pricing purposes and developing a comprehensive technical solution, will UNOPS confirm if they will: ​                           Provide meals to contractor staff at each camp?Provide contractor onsite staff capabilities to buy QHSE food and water if required to be self-sufficient or autonomous at each camp?Will UNOPS allow contractor staff to eat or have meals in the UN-provided dining facilities onsite at each camp? If so, will UNOPS specify how much each meal (assuming 3 meals a day) will cost? Will UNOPS offer dining facility vouchers to contractor staff at each location and then will you specify how much the vouchers will cost if applicable?Answer 1:UNOPS will not provide food to Contractors. Contractors are to be self-sufficient in food and water. Please refer to the division of responsibilities in the Statement of Works.The UN has dining facilities and shops in selected UN camps in the regions where Contractors can access and buy selected food and water at the Contractor's own cost. UNOPS has no restrictions to Contractors dining at UN facilities. On average, the approximate cost of food in the dining facilities is about; Breakfast - 2500 XOF, Lunch - 3000 - 5000 XOF, Dinner - 3000 - 5000 XOF and  half a liter of bottle water - 500 XOF . UNOPS does not offer dining facilities vouchers. It's worth noting that not all UN camps have dining facilities. Please note that these costs are subject to change without prior notification and Bidders are encouraged to assess the market and take into consideration all factors affecting the cost for food and water while preparing their offer. 

New clarification added: Question 1:Please would you review the quantity of transmission oil required for PUMA M36/M26 as we believe that this should be 12 litres rather than 6 litres indicated in Form C Financial Proposal Breakdown?Answer 1:The Transmission initial fill is 12 litres and the refill is approximately 6 ltrs. The financial proposal is correct, please be guided by the figures in the financial proposal. 

New clarification added: Question 1: Reference: Section II, SOR, Section X, Administration and Logistics,” and “Visa, ID cards and entry documentation”The SOR states, “Past experience shows that it takes longer to obtain visa documentation for certain nationalities and at certain embassies than others.”Will UNOPS specify what nationalities could have delay or declined issues if obtaining Malian visas?Answer 1:The experience has been that offeror's staff from countries with Malian embassies can obtain visas relatively quicker than staff from countries with no Malian embassy; however, there is no guarantee. UNOPS would not be in a position to know the period it takes to get a visa from the different embassies at the time of application. The offeror is advised to conduct market and procedure assessment when preparing their submission.Question 2: Reference: Sect. III, Form D, Sect. 3, LIN 3.3 and SOW Sect. II, Part 8The SOR specifies, “The Mandatory Certification/Education/Training/Experience requirements in the below tables will be scored on a pass/fail basis under the Qualification Criteria.”Will UNOPS specify what international countries qualify as acceptable other equivalent international level certification, education, and training providers?Answer 2:UNOPS has provided the standard Certificates/Education/ Training it is looking for. Bidders as per the solicitation documents can submit an international equivalence and there are no specific international countries qualified compared to the others. It is to the Bidders to do their own research to prove the equivalence and provide additional evidence of the equivalence such as course content, training period etc... 

New amendment added #3: Due to system maintenance purpose (12-14 November 2021), UNOPS is required to extend this tender deadline.Closing date is now be 19 November 2021 at 12am Bamako time instead of 12 November 2021.Best regards.

New amendment added #2: The RFP is hereby amended to edit the followings:1 - E sourcing Checklist tab - Checklist of documents to be submitted by vendors"CVs and Certificates of the other personnel listed in the qualification criteria (non-key positions). UNOPS recommends that for each personnel, the attachment follows this order: CVs + Certificates" has been removed from the checklist.2 - E sourcing Document Tab: Amendement of the document RFP-2021-25325_Section III_Returnable Bidding Forms_PSC_Aug 2021The amended document is now named: Amendement 1_RFP-2021-25325_Section III_Returnable Bidding Forms_PSC_Aug 2021- Only Form J has been amended, see from page 31.- Amended text/word are in ORANGE in form J and as follow:TABLE 1, one line item added making a total of 13 lines: line 5: 4x4 drop side type crane truck with lifting chain & strop rigs and a minimum 1000Kg lift at 1metreTABLE 2, line 6, quantity is now 9TABLE 2, line 38, quantity is now 5

New clarification added: Question 1:Whilst a question was asked in the pre-bid meeting, the answer provided is ambiguous and therefore please confirm that the only CV’s required are those detailed in Form D – Technical Proposal Form and the relief required for those positions.  That being the case, please would you remove the mandatory requirement to  upload CVs and Certificates of the other personnel listed in the qualification criteria (non-key positions) on e-sourcing.Answer 1:The Only CV’s required are those detailed in form D, therefore the mandatory requirement to upload CV and Certificates of the other personnel (non key positions) in the E sourcing Checklist Tab will be removed. An amendment notification will be sent out.Question 2:A 4x4 Dropside type crane truck is included in Section A (1) Mandatory Equipment but is not included in Form J.Answer 2:This should be listed in the mandatory list (with specifications TABLE 1).Form J will be amended.Question 3:Would a 4x4 Dropside type crane truck older than 10 years but in good working order with reasonably low mileage be acceptable?Answer 3:No, the truck must be 10 years old or less.Question 4:In Section A (2), mandatory equipment of the SOW.  The requirement for Air Powered Impact Wrench with socket set ½” totals 9 yet in Form J the total number is 8.  Please confirm the total number required.Answer 4:The total should read 9.Form J will be amended.Question 5:In Section A (2), mandatory equipment of the SOW.  The requirement for Brake pipe flaring tool sets totals 5 yet in Form J the total number is 8.  Please confirm the total number required.Answer 5: The total should read 5.Form J will be amended.Question 6:Section A (1) Mandatory equipment specifies dual cab pick up trucks.  Would single cab pick-up trucks be acceptable?Answer 6:Dual cab pick up trucks are required. 

New clarification added: Question 12:Reference: Section II, SOR/SOW, 14. Equipment to be provided by UNOPS : Total of 35 ISO containers to be provided by UNOPS under ROU agreement. We only count 22 in total for all locations (see container list below). Please clarify what are the remaining containers. Do these remaining containers require power & water?List of ROU containers supplied by UNOPS to the Contractor;·         12 shelved 20” ISO containers for Gao·         4 shelved 20” ISO containers for Kidal·         2 shelved 20” ISO containers for Timbuktu·         2 shelved 20” ISO containers for Mopti·  2 shelved 20” ISO containers for Tessalit      Answer 12:The remaining containers are not shelved containers. The 35 containers do not require power nor water Question 13:Reference: Consumable Part Sheet, B, Lubricants (Appendix 2)     Will UNOPS confirm if the engine oil listed (SAE 15W/40 Diesel Turbo Engine Oil API-CF4 CH4, Gear Oil SAE 80W90 GL-4 , Gear Oil SAE 80W90 GL-5, Brake/Clutch fluid SAEJ1703 DOT4, and ATF DEXRON II) covers all the vehicle types the Contractor will maintain?Answer 13:The lubricants listed in Appendix 2 cover all the vehicle types the contractor will maintain at present. The asset list is subject to change 

New clarification added: Question 9:Reference: Appendix 3, Footprint of workshops : Gao workshop has only 1 existing pit. Section II, SOR/SOW, (A) page 3, #3, Gao needs to have 2 pits and pits are already installed. Please confirm 1 additional pit to be provided by the contractor for Gao site?Answer 9: There are currently 2 pits in Gao. No additional pit is requiredQuestion 10:Reference: Section II, SOR/SOW, (A) page 5 #10 :Do we need to provide water, fuel and power to all UNOPS supplied ROU facilities? Requesting additional information of all ROU facilities that require utilities. (i.e. tents, 20' ISO containers).Answer 10:Neither the tent nor the IOS containers require power, water or fuelQuestion 11:Reference: Section II, SOR/SOW, (A) page 5, #6, point: “Yard area for storage of unserviceable parts and heavy new items under adequate shelter." Do we need a separate shelter for these "heavy new items"? If so, does this shelter apply to all sites? Answer 11:This shelter would be temporary and only if the need arises.  

New clarification added: Question 5:Reference: Section II, SOR, “Part 1: Main Component covers the provision of:, Component A, Number 5”: The SOR states, “Adjacent to the areas allocated for these workshop facilities the Contractor must also provide fully equipped admin offices.” • ​Will UNOPS confirm if they will provide admin offices? • Will UNOPS confirm if the Contractor is responsible for constructing admin offices?Answer 5:Provision of offices is the responsibility of the contractor- see division of responsibilitiesProvision of offices is the responsibility of the contractor- see division of responsibilitiesQuestion 6:Reference: Consumable and Parts sheet, A – Green Fleet, Batteries for all vehicle types: Will UNOPS specify detailed battery parts/components such as terminal post SAE or screw, MF sealed, etc.? The SOR only mentions amperage ratingsAnswer 6: It’s up to the offeror to propose the type of battery that will be supplied and its price, as per the amperage ratingsQuestion 7:Reference: Consumable and Parts sheet, B – Lubricant, b1: Will UNOPS provide detailed coolant specifications?Answer 7: Ethylene glycol engine coolant suitable for heavy duty engine applicationsQuestion 8:Reference: Section II, SOR, “Part 1: Main Component covers the provision of:, Component C, Number 5” : The SOR states, “the Contractor shall provide a comprehensive environmentally compliant solution to manage all types of workplace hazardous waste materials storage in  accordance with international standards, disposal shall be implemented in coordination with UNMAS using the MINUSMA disposal policy and services.” • Will UNOPS confirm if there will be an incinerator at each site for disposal of maintenance activity hazmat? • Can the cost of MINUSMA flights to each location be provided to the contractor?Answer 8:There are no incinerators at any of the sites. Please refer to Description of service, Part 1, Main Component, (A), number 6 and 11 for waste managementThere is no cost to the contractor for MINUMSA routine flights 

New clarification added: Question 4:Reference: Section II, SOR, Section 8, Management and Administration Capacity,” and Pre-bidders Conference: Regarding Relief Personnel, the SOR states “CVs and relevant certifications of primary and relief personnel must be submitted as part of the proposal, as well as “90% of the CVs for personnel under Relief Capacity must comply with the required qualifications.”During the pre-bid conference, UNOPS was emphatic that Relief Personnel was not to be included as part of the primary staff and that contractors were to add a separate row in the Financial Form C for any foreseen expenses occurred for Relief Personnel. Also, UNOPS stated Relief Personnel were to be included in organizational chart as a standalone team. However, the SOR states “For positions not meeting the requirements, a clear explanation/ plan on how the offeror will manage the risks and ensure quality of output must be submitted as part of the proposal and this will be scored accordingly under the Personnel Component of the Technical Evaluation. • Will UNOPS confirm if Relief Personnel must be presented as a standalone team? • Can the Relief Personnel be members of the primary staff with the understanding that the Contractor must submit an explanation or plan on how they will manage the risks and ensure quality? • Will UNOPS confirm if Relief Personnel expenses are to be added to Form C as a separate line item if the Contractor is required to present them as a standalone team. • Will UNOPS be responsible for construction activity hazmat and waste? • Will UNOPS specify who will be responsible for disposal and transport to waste sites for construction waste?  Answer 4:Relief personnel must be labelled as such in the technical and financial proposal.90% of personnel whether primary or relief must comply with the required qualifications. Numbers of primary and relief personnel is up to the contractor to propose, as long as the minimum operational capacity is met at all times.Relief personnel expenses must be added to form C on a separate line labelled as such.Please refer to Description of service, Part 1, Main Component, (A), number 6 and 11 for waste management for the last 2 questions 

New clarification added: Question 1: Reference: Section II, SOR, “Section X, Administration and Logistics”   The SOR states, “The Contractor should note that allocated space is currently used by the incumbent contractor so they must be prepared to provide temporary accommodation during mobilisation.”• Does UNOPS expect the Contractor to deconstruct the temporary accommodation after the incumbent leaves the camp? • Will UNOPS confirm if the temporary accommodation becomes the property of UNOPS and can it be used by the contractor staff after mobilization is complete?Answer 1: The incumbent owns the accommodation units that are located in the allocated UNMAS Mali area. The incoming contractor will not be expected to deconstruct this accommodationArrangement of Temporary Accommodation is responsibility of the Bidder. Accommodation can be rented in the locations for which an estimated guidance cost is provided in SOR. UNOPS doesn't expect a temporary accommodation being built within the campThe temporary accommodation is not the property of UNOPSQuestion 2:Reference: Section II, SOR, Section 8, “Management and Administration Capacity”: The SOR states, “The Project Manager (PM) must be based in Bamako to deal with the management of operations and also day to day running of the project.” • Will UNOPS confirm if they will provide accommodation for the Project Manager based in Bamako? • Will UNOPS confirm if there will be any costs associated with meals taken by contractor staff?Answer 2: ​Provision of accommodation is the responsibility of the Contractor- see division of responsibilities.Provision of food and water is the responsibility of the contactor- see division of responsibilitiesQuestion 3:Reference: Section II, SOR, “Section X, Administration and Logistics,” “Movement of personnel and equipment”: The SOR states, “The Contractor will be responsible for the provision of their own fuel from local fuel providers for the vehicles purchased/leased to implement the project. It is possible but not guaranteed that fuel may be provided by MINUSMA on a cost recovery basis in the regions. •     Will UNOPS provide the fuel costs if supplied by MINUSMA?Answer 3:Regarding the unitary prices of MINUSMA, please note the following:For the last 12 months, the MINUSMA average price was in the range of 1 USD/litre in the regions.Fuel prices are subject to change and may differ from one region to another, and UNOPS has no control over this.Bidders are required to do their own market research regarding Fuel Prices​

New amendment added #1: The RFP is hereby amended to upload the followings documents that form part of the official sollicitation documents. 1- Form H: DRiVE Questionnaire: Part of the returnable bidding forms, was missing in the initial RFP.2- The Pre bid Conference slides3- The Pre-bid Conference minutes 

New clarification added: Question: We tried to attend the prebid meeting but could not access the link through the link provided in the revision document: https://meet.google.com/isd-ktmj-qtrOr. we also tried to access through the telephone that was given but without success. Can you please provide us with the minutes as we are interested in bidding on the RFP.Answer: We are very sorry about that. the "Or"at the end of the link you used was not part of the one shared in Particular Tab. Here was the correct one: https://meet.google.com/isd-ktmj-qtr and Also sorry that there was an issue in accessing the call through the phone number.Please be assured that we will share as soon as possible the Presentation together with the meeting minutes through the Document Tab of Esourcing, and you will get a notification.

New clarification added: Question: Please see below details for the attendees of our company for the Pre-bid conference. Answer: As stated above in your first clarification, they have been registered and must have received the notification.

New clarification added: Question: Please see below details for the attendees of our company for the Pre-bid conference. Answer: We can see from your second clarification that e mails are now provided, they will be registered.

New clarification added: Question: Further to you recent clarification confirming that all participants need to be registered, please would you add the following to the pre-bid conference call.Answer: They have been added to the conference call and must have received the notification. Please note that it is not mandatory to be registered before the call as the Google Meet link and number shared give an access to the conference, but being registered is good because the event will be saved in your agenda.

New clarification added: Question: Further to you recent clarification confirming that all participants need to be registered, please would you add the following to the pre-bid conference call.Answer: They have been added to the conference call and must have received the notification. Please note that it is not mandatory to be registered before the call as the Google Meet link and number shared give an access to the conference, but being registered is good because the event will be saved in your agenda.

New clarification added: Question: Please see  the details of our attendees for the pre-bid conference for this requirement:Should you need any additional information, please let us know.Answer: Thanks, and the e e-mails have been taken into consideration and added to the Guests list. They must have received the invitation notification.Please note that Bidders can also attend the Pre-Bid Conference (23 September 2021 from 12:30 pm to 2:00pm Bamako-Mali local time (UTC+00)) by following the below link/number:Video call link: https://meet.google.com/isd-ktmj-qtrOr dial: ‪(ZA) +27 10 823 0529‬ PIN: ‪809 168 276‬#More phone numbers: https://tel.meet/isd-ktmj-qtr?pin=5869455838262