Design and production of a high-end trophy for regional office for Arab States (ROAS) partners

Terms of reference (ToR) for the design and production of a high-end trophy

 for regional office for Arab States (ROAS) partners

1. Introduction/Background

The International Labour Organization (ILO) Regional Office for the Arab States (ROAS) is launching a call for a qualified supplier to design and produce a high-end trophy. This trophy will be presented to High-ranking officials of the ROAS countries (Lebanon, Syria, Iraq, Bahrain, Oman, Qatar, UAE, KSA, OPT, Kuwait, Jordan, Yemen). The trophy is to be inspired from the three golden keys that symbolise the tripartite structure of the International Labour Organisation.

The unique tripartite structure of the ILO gives an equal voice to workers, employers and governments to ensure that their views are closely reflected in setting labour standards and shaping policies.

1. Purpose and objectives

The selected supplier will be responsible for designing and producing a trophy that:

• Symbolises commitment: Represents the ILO's commitment to supporting ROAS countries in their efforts towards the achievement of decent work and social justice in the region.
• Has cultural significance: Reflects the rich cultural heritage of the Arab States through Arabesque design elements and calligraphy or other.
• Promotes ILO values: Emphasises the core values and mission of the ILO social justice, decent work, and internationally recognised human and labour rights.

1. Scope of work

The supplier's scope of work includes:

• Design development: Developing creative and innovative designs for the trophy, inspired by the ILO 3 Keys, incorporating the "Pillars of Partnership" concept (detailed below) and adhering to the specified requirements. At least three design options should be presented.
• Material selection and sourcing: Recommending and sourcing high-quality materials appropriate for a prestigious award, including sterling silver, gold-plated metal, bronze, polished dark marble, granite (or any other proposed high-end material). Justification for material choices must be provided.
• Prototyping/mock-up production: Producing a high-quality mock-up of the chosen design for review and approval by the ILO ROAS.
• Production: Manufacturing the final trophies to the approved design and specifications, ensuring impeccable craftsmanship and attention to detail.
• Quality control: Implementing rigorous quality control measures throughout the design and production process to ensure the highest standards are met.
• Packaging and delivery: Providing custom-designed, high-quality presentation cases for each trophy and arranging for secure and timely delivery to the ILO ROAS.

1. Inspirational concept:

The trophy design must be based on the below concepts:

• Interconnectedness: A unifying element symbolising partnership.
• The ILO keys: integrated into the design.
• Arabesque patterns: Intricate geometric patterns, inspired by Arabesque art or other cultural elements embedded in the design.
• Calligraphy: A selected phrase in elegant Arabic calligraphy (e.g., "معاً نحو العدالة الاجتماعية" - Together towards social justice or ILO moto: Advancing social justice, promoting decent work| الدفع قدماً بالعدالة الاجتماعية، تعزيز العمل اللائق) incorporated into the design – or other suggested phrase to be agreed on.
• ILO logo: The ILO logo in Arabic to be elegantly used as a main element or integrated.
• Personalised engraving: a customisable plate that enables engraving of addressee’s details at a later stage.

The supplier can add further relevant elements without the omission of any of the above.

1. Dimensions

The dimension of the trophy is a crucial consideration and should be carefully balanced to ensure prestige, practicality, and visual impact. The supplier is encouraged to propose dimensions that align with the main objective of these trophies, with justification, particularly during the design proposal phase. A key consideration is to also include the size of the packaging and dimensions.

The minimal dimension for a moderate size of the trophy (excluding the packaging) is proposed below, however should the design of the trophy require a different size, the supplier is to propose accordingly.

• Overall height: 30-35 cm
• Base dimensions:15-20 cm diameter or square

1. Deliverables

• Design Proposals: Multiple design options (at least 3) with detailed descriptions, material specifications, and renderings.
• Presentation cases/ packaging: Custom-designed presentation cases for each trophy is to be developed and presented with the trophy designs. The packaging should also be high-end, of a quality that will allow the packaging to also be part of the trophy display if required.
• Mock-up: Once the final design is selected, the supplier will be required to produce a physical mock-up of the chosen design at the proposed dimensions and material with the packaging for review and approval by the ILO ROAS. The cost of producing these mock-ups should be included in the supplier's proposal.
• Final trophies: The agreed-upon number of trophies (at least 24), manufactured to the highest standards.

1. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Design creativity: (50%)
• Finishing and production quality: (20%)
• Price competitiveness: (20%)
• Proposed timeline: (10%)

1. .         Submission Requirements

   •           Proposals should include a detailed design proposal, portfolio of previous work, 2 physical samples of similar previous projects, cost estimate and detailed timeline of design and production.

   •           Interested suppliers must submit their proposals by 15 May 2025 to abouantoun@ilo.org and copy hayek@ilo.org .

   •           For any inquiries or further information, please contact abouantoun@ilo.org, hayek@ilo.org 7 May 2025.

   •           Samples to be sent to Ms Madona Hayek at Aresco Center, Justinien Street, Riad El Solh 1107-2150, Beirut- Lebanon.